Invoices & Billing
Invoice templates, billing statements, and payment request forms. Free templates — download PDF or Word, no signup required (2026).
Credit Note (Australia)
Create an Australian Credit Note (adjustment note) for returned goods, defective goods, billing errors, or agreed discounts. Includes original invoice reference, credit reason, itemised GST adjustment (10%), settlement method (offset, refund, or account credit), and compliant GST adjustment note under Division 29 of the GST Act.
Invoice Dispute Letter (Australia)
An Invoice Dispute Letter is a formal written communication sent by a business or individual to a supplier disputing all or part of a commercial invoice. In Australia, the Australian Consumer Law (ACL) and general contract law provide significant protections for businesses and individuals who receive invoices that are incorrect, excessive, or not supported by the underlying transaction. This Australian Invoice Dispute Letter template enables you to formally dispute an invoice in a legally effective way, setting out the grounds for the dispute, identifying the amounts in contention, and specifying the resolution you are seeking from the supplier. Invoice disputes are common in Australian commerce and arise in a wide variety of circumstances. A business may receive an invoice for goods or services that were never delivered. An invoice may charge for quantities in excess of those ordered under a purchase order. A supplier may apply incorrect pricing, fail to account for a previously agreed credit note or discount, issue a duplicate invoice for amounts already paid, or incorrectly calculate or apply Goods and Services Tax (GST) under the A New Tax System (Goods and Services Tax) Act 1999 (Cth). In each case, the business receiving the invoice has clear legal rights to dispute it and withhold payment of the disputed amount pending resolution. Under the Australian Consumer Law (Schedule 2 to the Competition and Consumer Act 2010 (Cth)), sections 18 and 29 prohibit misleading and deceptive conduct and false representations in trade or commerce in connection with the supply of goods or services. Where a supplier issues an invoice claiming payment for goods or services that were not supplied, or at a price that was not agreed, or in amounts that are incorrect, this may constitute misleading conduct in breach of the ACL. The ACL also contains provisions in Part 3-2 protecting consumers and small businesses against goods that do not meet consumer guarantees of acceptable quality and fitness for purpose (sections 54-55), which may be relevant where the dispute relates to defective goods or services that do not conform to specification. Under general contract law, a party is only obliged to pay for goods or services that were actually supplied and that conform to the contract. Where an invoice claims amounts not supported by an underlying agreement, purchase order, or delivery record, the recipient is entitled to withhold payment of those amounts and to require the supplier to correct or withdraw the invoice. A bona fide invoice dispute, raised in good faith with reasonable grounds, is a complete defence to any claim of late payment interest for the period during which the dispute is being resolved. This template also addresses the common issue of late payment interest. Australian trade credit contracts often include a clause entitling the supplier to charge interest on overdue invoices at a specified rate. However, where an invoice is genuinely disputed, the legal position is that interest does not run on the disputed amount while the dispute is unresolved. The template includes an optional clause formally objecting to any late payment interest claimed on the disputed amount. The letter complies with Australian legal best practices by setting out the dispute in writing (creating an evidentiary record), identifying the specific legal grounds for the dispute, reserving the disputing party's rights under the ACL and at general law, and requesting a specific resolution within a defined timeframe. Sending a formal dispute letter by email (with read receipt) or by registered post creates a clear paper trail that may be important if the dispute escalates to a formal complaint with a consumer tribunal, the Australian Small Business and Family Enterprise Ombudsman, or court proceedings.
Tax Invoice Template (Australia)
Every Australian GST-registered business must issue a tax invoice for supplies over AUD $82.50 (GST-inclusive). The requirements under the A New Tax System (Goods and Services Tax) Act 1999 are precise: your ABN, the words 'Tax Invoice', the date, a description of the supply, the GST amount, and the GST-inclusive total are all mandatory. Get one element wrong and your customer cannot claim their input tax credit. Our free Australian tax invoice template meets every ATO requirement, includes your BSB and account number for instant EFT payment, and adds an optional late payment interest clause so you have legal grounds to charge interest on overdue amounts.
Payment Receipt Template (Australia)
A payment receipt is the paper trail that proves a payment was made and received. For Australian businesses, a proper receipt does more than acknowledge cash — it records the GST component, links the payment to the correct invoice, and shows the remaining balance if the invoice is only partially paid. When a receipt meets all the requirements of the A New Tax System (Goods and Services Tax) Act 1999, it can also serve as a tax invoice, giving the payer the documentation they need to claim their input tax credit. Our free Australian payment receipt template includes your ABN, the GST breakdown, the transaction reference, and an optional tax invoice statement — everything the ATO and your customers need.
Statement of Account (Australia)
Create an Australian Statement of Account showing outstanding invoices, payments received, credit notes, and the closing balance owed. Covers opening balance, transaction history, overdue amounts, payment due dates, bank transfer instructions, and overdue policy. For use by suppliers managing business-to-business accounts receivable.
Billing Statement
Issue a professional billing statement to a client or customer with this US Billing Statement template. Itemizes services or goods, lists previous balance, payments received, and total amount due with payment deadline.
Cash Receipt (Canada)
Create a Canadian Donation Receipt to formally acknowledge charitable contributions for tax credit purposes under the Income Tax Act (R.S.C. 1985, c. 1). This template covers donor and organization details with province selection, CRA registration number, donation description and value in Canadian dollars, and the registered charity tax credit statement under section 118.1. Required for donation tax credits on contributions to CRA-registered charities. Suitable for charities, churches, schools, and nonprofit organizations across Canada. Download as PDF or Word.
Invoice Template (Canada)
Create a professional Canadian Invoice with GST/HST and PST/QST tax calculations. Includes CRA-compliant GST/HST registration number, late payment fee provisions under the Interest Act, and payment terms in Canadian dollars. Suitable for all provinces and territories.
Purchase Order (Canada)
Canadian purchase order template with GST/HST provisions under the Excise Tax Act, provincial Sale of Goods Act warranties, CSA compliance references, and province-specific governing law. Suitable for B2B procurement of goods and services across all Canadian provinces and territories. Covers buyer and seller details, item descriptions, CAD pricing, delivery terms, payment terms, and quality warranties implied by provincial legislation.
Cash Receipt
Create a professional Donation Receipt with our free online generator. This essential document provides official acknowledgment of a charitable contribution for tax deduction purposes. It records the donor's name, donation amount or description of donated items, date of contribution, organization details, and a statement confirming no goods or services were exchanged. Required by the IRS for tax-deductible donations over $250. Suitable for nonprofits, churches, schools, and charitable organizations. Fill out the interactive form with guided fields, preview in real time, and download as PDF or Word. Includes electronic signature support under the ESIGN Act. No registration required. Valid in all 50 US states.
Electronic Fees Receipt Chile (Boleta de Honorarios)
Electronic Fees Receipt (Boleta de Honorarios Electrónica) for Chilean independent professionals governed by SII Resolución Exenta N° 1.414/1978 and Ley N° 21.133, for billing professional services with 13.75% tax withholding and second-category income tax reporting.
Electronic Invoice Template Chile
Electronic Invoice (Factura Electrónica) template for Chile governed by DL 825/1974 and SII Resolución Exenta N° 45/2003, for billing taxable goods and services to business customers with IVA at 19%, generating IVA crédito fiscal for the recipient.
Electronic Credit Note Chile (Nota de Crédito Electrónica)
An Electronic Credit Note (Nota de Crédito Electrónica) for Chile governed by DL 825/1974 Article 57, Resolución SII Exenta N° 45/2003, and Resolución SII Exenta N° 14/2005, issued by a taxpayer authorized by the Servicio de Impuestos Internos (SII) to cancel, correct, or reduce the value of a previously issued electronic invoice (DTE — Documento Tributario Electrónico).
Electronic Debit Note Chile
Electronic Debit Note (Nota de Débito Electrónica) for Chile governed by DL 825/1974 Article 57 and SII Resolución Exenta N° 45/2003, for increasing the value of a prior electronic invoice due to price adjustments, additional charges, or IVA corrections.
Accounts Receivable Statement Colombia (Estado de Cuenta por Cobrar)
An Accounts Receivable Statement (Estado de Cuenta por Cobrar) for Colombia governed by Código de Comercio Article 48 (obligation to maintain accounting records) and Ley 1231 de 2008 (factura como título valor). Provides a formal summary of outstanding invoices, balances, and payment obligations between commercial parties.
Commercial Invoice Title Value Colombia (Factura Cambiaria de Compraventa)
A Commercial Invoice Title Value (Factura Cambiaria de Compraventa) for Colombia governed by Ley 1231 de 2008, the Código de Comercio (Decreto 410 de 1971) Articles 772 through 778, and the RADIAN electronic registration system administered by the DIAN, constituting a título valor (negotiable instrument) representing the right to collect payment for goods sold on credit.
Credit Note Colombia (Nota Crédito Electrónica)
A Credit Note (Nota Crédito Electrónica) for Colombia issued under Decreto 358 de 2020 and DIAN Resolución 000042 de 2020, enabling a facturador electrónico to adjust, correct, or partially annul a previously issued electronic invoice (factura electrónica de venta) by reducing the amount payable — covering returns, discounts, billing corrections, and IVA adjustments reported through the DIAN validation platform.
Debit Note Colombia (Nota Débito Electrónica)
A Debit Note (Nota Débito Electrónica) for Colombia issued under Decreto 358 de 2020 and DIAN Resolución 000042 de 2020, enabling a facturador electrónico to increase the amount payable on a previously issued electronic invoice (factura electrónica de venta) — covering late payment interest, price adjustments, additional charges, and IVA corrections reported through the DIAN validation platform.
Credit Memo
Issue a formal credit memo to adjust a customer's account balance with this US Credit Memo template. Covers credit reason, original invoice reference, itemized credit amounts, and account adjustment instructions for accurate financial records.
Invoice Template Spain (Factura)
A standard Invoice (Factura) for Spain — governed by Ley 37/1992 del IVA Article 164 and Real Decreto 1619/2012 on invoicing obligations, covering VAT (IVA) calculation, mandatory invoice elements, and submission to the Agencia Estatal de Administración Tributaria (AEAT).
Rectifying Invoice Spain (Factura Rectificativa)
A Rectifying Invoice (Factura Rectificativa) for Spain — governed by Real Decreto 1619/2012 Article 15 and Ley 37/1992 del IVA Article 89, used to correct errors in a previously issued invoice or to adjust VAT following a price reduction, return of goods, or resolution of a commercial dispute.
Simplified Invoice Spain (Factura Simplificada)
A Simplified Invoice (Factura Simplificada) for Spain — governed by Real Decreto 1619/2012 Article 4 and Ley 37/1992 del IVA, used for retail transactions, hospitality, transport, and other qualifying supplies where a full invoice is not required, with IVA included in the total price.
Commercial Quote and Estimate Spain (Presupuesto Comercial)
A Commercial Quote and Estimate (Presupuesto Comercial) for Spain — governed by Código Civil Article 1544, used to formalise price offers for goods and services before contract formation, with binding period and IVA disclosure.
Pro Forma Invoice Spain (Factura Proforma)
A Pro Forma Invoice (Factura Proforma) for Spain — governed by Real Decreto 1619/2012 Article 1, used in import/export, advance payments, and customs procedures as a preliminary commercial document before the official invoice is issued.
Estimate Template
A professional business estimate template to quote labor, materials, and services before work begins. Includes line items, totals, validity period, and acceptance signature.
Credit Note Finland
Arvonlisäverolain (1501/1993) 209 a §:n ja 78 §:n mukainen hyvityslasku, joka oikaisee aiemmin laaditun laskun virheelliset tiedot tai hyvittää palautetun tavaran tai reklamoinnin johdosta. Sisältää viittauksen alkuperäiseen laskuun, hyvityksen syyn erittelyn ja arvonlisäveron oikaisumenettelyn Verohallinnon käytäntöjen mukaisesti.
Invoice Finland
Arvonlisäverolain (1501/1993) ja kirjanpitolain (1336/1997) mukainen lasku, joka sisältää pakolliset laskumerkinnät: myyjän Y-tunnus ja ALV-numero, laskun numero, päivämäärä, arvonlisäveroerittely 25,5 % verokannalla sekä viivästyskorko korkolain (633/1982) mukaisesti.
Invoice Template (Ghana)
A professional Invoice Template for Ghana meeting the requirements of the Value Added Tax Act 2013 (Act 870) s.38, including VAT registration number, GRA TIN, and payment details in Ghana Cedis.
Proforma Invoice (Ghana)
A Ghana Proforma Invoice template compliant with the Value Added Tax Act 2013 (Act 870), used to quote prices and VAT before formal invoicing or customs clearance.
VAT Invoice Template (Ghana)
A Ghana Revenue Authority-compliant VAT Invoice Template for Ghana VAT-registered businesses, meeting the mandatory disclosure requirements of the Value Added Tax Act 2013 (Act 870) Section 41.
Invoice Template (Hong Kong)
A professional invoice template for Hong Kong businesses, covering goods and services supplied, payment terms, and bank details. Suitable for sole traders and companies registered under the Companies Ordinance (Cap. 622).
Bill of Sale (Ireland)
A general-purpose document recording the sale and transfer of ownership of personal property in Ireland.
Bill of Sale As-Is (Ireland)
A document for selling goods in their current condition without any warranty as to quality or fitness in Ireland.
Boat Bill of Sale (Ireland)
A document recording the sale and transfer of ownership of boats, yachts, and watercraft in Ireland.
Electronics Bill of Sale (Ireland)
A document recording the sale and transfer of ownership of electronic goods and devices in Ireland.
Equipment Bill of Sale (Ireland)
A document recording the sale and transfer of ownership of machinery, tools, and commercial equipment in Ireland.
Furniture Bill of Sale (Ireland)
A document recording the sale and transfer of ownership of furniture and household items in Ireland.
Motorcycle Bill of Sale (Ireland)
A document recording the sale and transfer of ownership of motorcycles and scooters in Ireland.
Trailer Bill of Sale (Ireland)
A document recording the sale and transfer of ownership of trailers and caravans in Ireland.
Vehicle Bill of Sale (Ireland)
A document recording the sale and transfer of ownership of motor vehicles in Ireland.
Credit Note (Ireland)
Issue a formal credit note to a customer for returned goods, overpayments, or adjustments, compliant with Irish VAT rules and Revenue requirements.
Invoice Template (Ireland)
A VAT-compliant invoice template for Irish businesses under the Value-Added Tax Consolidation Act 2010, suitable for VAT-registered traders issuing invoices to customers in Ireland and the EU.
Credit Note (India)
A GST-compliant credit note for India under Section 34 of the CGST Act 2017, issued by a supplier to reduce the taxable value of a previous supply due to returns, discounts, or short supply. Includes GSTIN details, original invoice reference, and adjusted tax amounts.
Debit Note (India)
A GST-compliant debit note for India under Section 34 of the CGST Act 2017, issued by a supplier to increase the taxable value of a previous supply due to price revisions, additional charges, or under-billing. Includes GSTIN, original invoice reference, and adjusted GST amounts.
Gold/Jewellery Purchase Invoice (Hallmarked) (India)
A retail invoice for purchase of hallmarked gold jewellery or bullion under the BIS Hallmarking Rules 2018 and BIS (Hallmarking) Regulations 2018. Captures HUID (Hallmark Unique ID), purity, making charges, GST, and wastage, compliant with GST invoicing norms and the Bureau of Indian Standards (BIS) hallmarking scheme.
GST Tax Invoice (India)
A GST Tax Invoice for India under the CGST Act 2017, Section 31. Mandatory invoice for GST-registered suppliers of taxable goods or services, containing all prescribed particulars including GSTIN, HSN/SAC codes, tax amounts, and QR code for e-invoicing compliance.
Invoice Template (India)
A GST-compliant tax invoice for India under the CGST Act 2017. Captures supplier and recipient GSTIN, HSN/SAC codes, taxable value, CGST, SGST/IGST breakdowns, and mandatory invoice fields required under Rule 46 of the CGST Rules 2017.
Proforma Invoice (India)
A proforma invoice for India used before the actual supply of goods or services. States the estimated price, taxes (CGST, SGST, IGST), and terms. Commonly used for import/export customs clearance, advance payment requests, and pre-sale agreements under the CGST Act 2017.
Purchase Order (India)
A Purchase Order for India under the Sale of Goods Act 1930, authorising a supplier to supply specified goods or services at agreed prices and terms. Includes GST details (CGST/SGST/IGST), delivery terms, payment terms, and standard Indian commercial conditions.
Invoice Template (Invoices)
A professional invoice template compliant with Kenya Revenue Authority requirements, including VAT, ETR, and KRA PIN fields for businesses trading in Kenya.
Proforma Invoice (Kenya)
A Kenya Proforma Invoice providing a preliminary price quotation and delivery terms, compliant with the Value Added Tax Act No. 35 of 2013 and the East African Community Customs Management Act.
Credit Note Mexico (Nota de Crédito)
A Credit Note (Nota de Crédito) for Mexico — governed by CFF Article 29-A and SAT CFDI rules, issued to reduce or cancel a previous invoice, document returns, discounts, or price adjustments with full electronic fiscal compliance.
Debit Note Mexico (Nota de Débito)
A Debit Note (Nota de Débito) for Mexico — governed by CFF Article 29 and SAT CFDI rules, issued to increase a previously invoiced amount, charge additional fees, penalties, or price adjustments with full electronic fiscal compliance.
LHDN MyInvois Self-Billed Invoice (Malaysia)
A self-billed e-invoice compliant with the Inland Revenue Board Malaysia (LHDN) MyInvois system under the Income Tax Act 1967 and the e-Invoicing Guidelines issued by LHDN. Used when the buyer (payer) issues the invoice on behalf of the seller, applicable to freelancers, foreign suppliers, and commission payments.
Invoice Norway
Salgsdokument etter bokføringsloven (2004) og bokføringsforskriften § 5-1 samt merverdiavgiftsloven (2009). Inneholder organisasjonsnummer med MVA, fakturanummer, leveringsdato, avgiftsgrunnlag og forfallsdato med forsinkelsesrente etter Renteloven § 3.
Tax Invoice Template (New Zealand)
Create a GST-compliant New Zealand tax invoice under the Goods and Services Tax Act 1985. Includes NZBN, GST registration number, 15% GST breakdown in NZD, NZ bank account number format (01-0102-0123456-000), payment due date, purchase order reference, and optional late payment interest clause. Suitable for all GST-registered New Zealand businesses supplying goods or services.
Payment Receipt Template (New Zealand)
Create a professional New Zealand payment receipt showing NZBN, GST number, 15% GST amount in NZD, payment method, remaining balance, and optional tax invoice statement under the Goods and Services Tax Act 1985. Suitable for all New Zealand businesses acknowledging payment for goods or services.
Billing Statement (Philippines)
A Billing Statement for the Philippines summarizing outstanding charges, previous payments, and the current amount due from a customer or debtor. Used for recurring services, utilities, credit accounts, and professional fees with BIR invoice compliance.
Credit Memo (Philippines)
A Credit Memo (Credit Memorandum) for the Philippines issued by a seller to reduce the amount owed by a buyer for returns, allowances, or billing errors. Compliant with BIR Revenue Regulations requirements for VAT adjustments and proper reduction of accounts receivable.
Debit Memo (Philippines)
A Debit Memo (Debit Memorandum) for the Philippines issued by a seller to increase the amount owed by a buyer for additional charges, undercharging corrections, or interest on past-due accounts. BIR-compliant with VAT adjustment requirements.
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Both PDF (signature-ready, fixed layout) and Microsoft Word .docx (fully editable). The PDF is best for print or e-signature flows. The Word version is best when you need to add jurisdiction-specific clauses, change party names in bulk, or integrate the template into your firm's standard document set.
Yes. Forms Legal reviews all invoices & billing templates against current statutory references and amends them when laws change. Major updates include the German NachwG 2022 reform, EU AI Act 2025 references, US Privacy framework changes, and per-jurisdiction tax-year refreshes. The "Last reviewed" date is shown at the top of each template page.