Employment templates for Hong Kong
Browse all 87 free employment legal templates for Hong Kong. Download as PDF or Word.
Employment Contracts
Apprenticeship Contract (Hong Kong)
An Apprenticeship Contract for Hong Kong registered under the Apprenticeship Ordinance (Cap. 47) defining the terms of a vocational training arrangement between an employer and apprentice.
Casual Employment Contract (Hong Kong)
A Casual Employment Contract for Hong Kong covering irregular or on-call work arrangements. Defines payment terms and conditions while complying with the Employment Ordinance (Cap. 57) and Minimum Wage Ordinance (Cap. 608).
Directors' Service Agreement (Hong Kong)
A comprehensive Directors' Service Agreement for Hong Kong executive directors, covering remuneration, duties, restrictive covenants, and termination. Compliant with the Companies Ordinance (Cap. 622) directors' duties, Employment Ordinance (Cap. 57), and MPF Schemes Ordinance (Cap. 485).
Employment Contract (Hong Kong)
A comprehensive employment agreement for Hong Kong employees compliant with the Employment Ordinance (Cap. 57) and the Mandatory Provident Fund Schemes Ordinance (Cap. 485). Covers continuous contract status, MPF contributions, statutory leave entitlements, notice periods, severance, and termination provisions.
Internship Employment Contract (Hong Kong)
An Internship Employment Contract sets out the terms of a fixed-term internship arrangement in Hong Kong. If the intern is an employee under the Employment Ordinance (Cap. 57), they are entitled to statutory protections including minimum wage under the Minimum Wage Ordinance (Cap. 608), rest days, sick leave, and MPF contributions. The contract clarifies intern status, duties, stipend in HKD, and duration.
Fixed-Term Employment Contract — Fixed (Hong Kong)
A fixed-term employment contract for Hong Kong employers and employees, compliant with the Employment Ordinance (Cap. 57). Covers contract duration, remuneration, MPF contributions, leave entitlements, and termination provisions.
Independent Contractor Agreement – Caregiver (Hong Kong)
An independent contractor agreement for caregiving services in Hong Kong, covering duties, fees, confidentiality, and safeguarding obligations under common law and Cap. 57.
Independent Contractor Agreement – Nanny (Hong Kong)
An independent contractor agreement for nanny services in Hong Kong, covering childcare duties, fees, confidentiality, and contractor status under common law and the Employment Ordinance.
Internship Agreement (Hong Kong)
An Internship Agreement for Hong Kong setting out the terms of an internship placement, including duration, stipend, learning objectives, and intellectual property provisions. Suitable for both paid and unpaid internships.
Employee NDA (Hong Kong)
A confidentiality agreement specifically for employees in Hong Kong, covering trade secrets, client information, and business confidential information. Compliant with Hong Kong common law of confidence and the Personal Data (Privacy) Ordinance (Cap. 486).
Non-Compete Agreement (Hong Kong)
A Non-Compete Agreement for Hong Kong restricting an employee from working for competitors or starting a competing business for a specified period after leaving employment. Subject to common law restraint of trade principles.
Non-Solicitation Agreement (Hong Kong)
A Non-Solicitation Agreement for Hong Kong preventing a departing employee from soliciting the employer’s clients, customers, or employees for a specified period after leaving employment.
Part-Time Employment Contract (Hong Kong)
A Part-Time Employment Contract for Hong Kong defining the terms of part-time employment including working hours, pro-rated salary, and statutory entitlements under the Employment Ordinance (Cap. 57).
Secondment Agreement (Hong Kong)
A Secondment Agreement for Hong Kong temporarily assigning an employee from their home employer to a host organisation while maintaining the original employment relationship.
Training Agreement (Hong Kong)
A Training Agreement for Hong Kong requiring an employee to repay training costs if they leave within a specified period after receiving employer-funded training or professional development.
Contractor Agreements
Freelance Agreement (Hong Kong)
A Freelance Agreement for Hong Kong engaging a freelancer for specific services, defining deliverables, payment terms, and intellectual property ownership while maintaining independent contractor status.
Independent Contractor Agreement (Hong Kong)
An agreement for engaging an independent contractor or freelancer in Hong Kong under common law, clearly establishing the contractor relationship as distinct from employment under the Employment Ordinance (Cap. 57). Covers scope of services, fees, intellectual property, confidentiality, and tax responsibilities under the Inland Revenue Ordinance (Cap. 112).
Outsourcing Agreement (Hong Kong)
An Outsourcing Agreement for Hong Kong engaging a service provider to perform business functions or processes on behalf of the client, with defined SLAs, data protection, and transition provisions.
Service Level Agreement (Hong Kong)
A Service Level Agreement (SLA) for Hong Kong defining measurable service standards, performance metrics, remedies, and reporting between a service provider and client.
HR Forms
Anti-Harassment Policy (Hong Kong)
An Anti-Harassment Policy for Hong Kong prohibiting workplace harassment including sexual harassment under the Sex Discrimination Ordinance (Cap. 480) and the Disability Discrimination Ordinance (Cap. 487).
Disability Discrimination Complaint (Hong Kong)
A formal complaint of disability discrimination addressed to the Equal Opportunities Commission (EOC) under the Disability Discrimination Ordinance (Cap. 487), describing the discriminatory act, respondent details, and requested remedy.
Disciplinary Hearing Invitation (Hong Kong)
A Disciplinary Hearing Invitation formally notifies an employee in Hong Kong of a disciplinary hearing, the allegations against them, their right to be accompanied, and the potential outcomes. A fair disciplinary process is essential under the Employment Ordinance (Cap. 57) to avoid claims of unreasonable dismissal before the Labour Tribunal or the District Court.
Drug and Alcohol Policy (Hong Kong)
A Drug and Alcohol Policy sets out an employer's rules in Hong Kong regarding the use, possession, and testing for drugs and alcohol in the workplace. The policy supports a safe working environment under the Occupational Safety and Health Ordinance (Cap. 509), addresses testing procedures, and sets out disciplinary consequences, while balancing employee privacy rights under the Personal Data (Privacy) Ordinance (Cap. 486).
Employee Handbook (Hong Kong)
An Employee Handbook for Hong Kong providing a comprehensive reference of company policies, procedures, and employee entitlements in compliance with the Employment Ordinance (Cap. 57).
Employee Onboarding Checklist (Hong Kong)
An Employee Onboarding Checklist helps Hong Kong employers systematically complete all pre-employment and first-day tasks when hiring a new employee. The checklist covers documentation required under the Employment Ordinance (Cap. 57), MPF enrolment under the Mandatory Provident Fund Schemes Ordinance (Cap. 485), HKID verification, payroll set-up, IT access, and orientation activities.
Employee Warning Notice (Hong Kong)
An Employee Warning Notice formally documents an employer's warning to an employee for a performance or conduct issue in Hong Kong. A written warning is an essential step in a fair disciplinary process under the Employment Ordinance (Cap. 57), serving as a record of the issue, the required improvement, and the consequences of further breaches before escalating to dismissal.
Expenses Policy (Hong Kong)
An Expenses Policy for Hong Kong governing employee business expense claims, reimbursement procedures, and approval limits.
Flexible Working Request (Hong Kong)
A formal flexible working arrangement request for Hong Kong employees, covering reduced hours, compressed week, remote work, and flexi-time. Documents the business case and proposed arrangements for employer consideration under Hong Kong employment best practice.
Grievance Procedure (Hong Kong)
A Grievance Procedure for Hong Kong establishing a formal process for employees to raise workplace complaints and have them investigated fairly and promptly.
Health and Safety Policy (Hong Kong)
A Health and Safety Policy for Hong Kong ensuring compliance with the Occupational Safety and Health Ordinance (Cap. 509) and the Factories and Industrial Undertakings Ordinance (Cap. 59).
Leave Application Form (Hong Kong)
A comprehensive leave application form for Hong Kong employees and employers, covering annual leave, sick leave, maternity/paternity leave, and other leave types under the Employment Ordinance (Cap. 57). Includes approval workflow and leave balance tracking.
Leave Policy (Hong Kong)
A Leave Policy for Hong Kong detailing all statutory and company leave entitlements including annual leave, sick leave, maternity/paternity leave, and other absences per the Employment Ordinance (Cap. 57).
Minimum Wage Compliance Declaration (Hong Kong)
An employer's declaration confirming compliance with the Statutory Minimum Wage (SMW) under the Minimum Wage Ordinance (Cap. 608), including wage records, hours worked, and compliance with the current SMW rate.
Employee Performance Review Form (Hong Kong)
A structured annual performance review form for Hong Kong employers and employees. Covers KPI assessment, competency ratings, developmental goals, manager feedback, and employee self-evaluation. Aligned with Hong Kong employment best practice.
Employee Privacy Notice (Hong Kong)
A Hong Kong employee privacy notice informing staff of the types of personal data collected, purposes of use, and their rights under the Personal Data (Privacy) Ordinance (Cap. 486) and its Data Protection Principles.
Probation Review Form (Hong Kong)
A structured probation review form for Hong Kong employers to formally assess a new employee at the end of their probation period. Covers performance against objectives, competency assessment, confirmation decision, and employee comments.
Race Discrimination Complaint (EOC) (Hong Kong)
A formal complaint of race discrimination addressed to the Equal Opportunities Commission (EOC) under the Race Discrimination Ordinance (Cap. 602), describing the discriminatory act, respondent, and requested remedy.
Remote Work Policy (Hong Kong)
A Remote Work Policy for Hong Kong establishing guidelines for employees working from home or other remote locations, covering eligibility, equipment, data security, and performance management.
Statutory Holiday Schedule Declaration (Hong Kong)
An employer's annual declaration listing statutory holidays and general holidays observed, and the arrangements for holiday pay and substitute holidays, under Part VIII of the Employment Ordinance (Cap. 57) and the General Holidays Ordinance (Cap. 149).
Whistleblower Policy (Hong Kong)
A Whistleblower Policy for Hong Kong encouraging employees to report wrongdoing without fear of retaliation, establishing safe reporting channels and protection mechanisms.
Workplace Safety Assessment (Hong Kong)
A workplace safety and health risk assessment form for Hong Kong employers under the Occupational Safety and Health Ordinance (Cap. 509). Identifies workplace hazards, assesses risk levels, and documents control measures in compliance with Hong Kong OSH requirements.
Employment Letters
418 Continuous Employment Confirmation (Hong Kong)
A letter confirming that an employee has met the 418 continuity of employment rule under Section 41A of the Employment Ordinance (Cap. 57), entitling them to statutory employment protections including severance pay, long service payment, and annual leave.
Appointment Letter (Hong Kong)
An Appointment Letter formally offers employment to a selected candidate in Hong Kong, setting out the key terms of employment including job title, start date, salary in HKD, benefits, working hours, and probation period. The letter must comply with the Employment Ordinance (Cap. 57) and the Mandatory Provident Fund Schemes Ordinance (Cap. 485) regarding MPF contributions.
Contract Renewal Letter (Hong Kong)
A Contract Renewal Letter for Hong Kong offering to extend or renew an employee’s fixed-term employment contract with updated or maintained terms.
Employment Offer Letter (Hong Kong)
An Employment Offer Letter formally offers a position to a selected candidate in Hong Kong, setting out the key terms of the proposed employment including job title, start date, salary in HKD, benefits, and probation period. Once accepted, the offer letter may constitute a binding contract under Hong Kong common law. It should comply with the Employment Ordinance (Cap. 57) and the Mandatory Provident Fund Schemes Ordinance (Cap. 485).
Employment Verification Letter (Hong Kong)
An Employment Verification Letter confirms the employment status, salary, and position of an employee in Hong Kong for use in visa applications, mortgage or tenancy applications, bank account opening, or other official purposes. The letter must be accurate under the Prevention of Bribery Ordinance (Cap. 201) and comply with data protection obligations under the Personal Data (Privacy) Ordinance (Cap. 486).
Garden Leave Letter (Hong Kong)
A garden leave letter for Hong Kong employers placing a departing employee on garden leave during their notice period. Covers salary continuation, benefit maintenance, confidentiality obligations, and restrictions on commencing new employment during the garden leave period.
Employee Grievance Letter (Hong Kong)
A formal employee grievance letter for Hong Kong workplaces, setting out a workplace complaint for management or HR consideration. Covers incidents of unfair treatment, harassment, discrimination, unsafe conditions, or contractual disputes under Hong Kong employment law.
Maternity Leave Notification (Hong Kong)
A formal notification from a pregnant employee to her employer of intended maternity leave under Part III of the Employment Ordinance (Cap. 57), including expected confinement date, leave dates, and maternity allowance details.
Offer Letter (Hong Kong)
An Offer Letter for Hong Kong formally extending a job offer to a prospective employee, setting out the key terms of employment including position, salary, benefits, and start date.
Paternity Leave Application (Hong Kong)
A formal application by a male employee for statutory paternity leave under Section 15YA of the Employment Ordinance (Cap. 57), confirming the expected confinement date, leave dates, and relationship to the expectant mother.
Performance Improvement Plan (Hong Kong)
A Performance Improvement Plan (PIP) for Hong Kong setting out specific performance objectives, support measures, and timelines for an underperforming employee to meet acceptable standards.
Probation Confirmation Letter (Hong Kong)
A Probation Confirmation Letter for Hong Kong confirming that an employee has successfully completed their probation period and their employment is now confirmed as permanent.
Probation Extension Letter (Hong Kong)
A formal letter extending an employee's probation period in Hong Kong. Covers the reason for extension, revised probation end date, performance targets, and the employee's rights under the Employment Ordinance (Cap. 57) during the extended probation.
Promotion Letter (Hong Kong)
A Promotion Letter for Hong Kong confirming an employee’s promotion to a new position with updated title, responsibilities, salary, and effective date.
Redundancy Letter (Hong Kong)
A Redundancy Letter for Hong Kong notifying an employee that their position has been made redundant, outlining severance payment, notice period, and support services under the Employment Ordinance (Cap. 57).
Reference Letter (Hong Kong)
A Reference Letter for Hong Kong providing a formal employment reference for a current or former employee, confirming their period of employment, position, and performance.
Resignation Letter (Hong Kong)
A formal resignation letter for employees in Hong Kong, giving the required notice period under the Employment Ordinance (Cap. 57) or the employment contract, and requesting confirmation of final pay and MPF matters.
Board Director Resignation Letter (Hong Kong)
A formal resignation letter for a director resigning from a Hong Kong company board. Covers Companies Ordinance (Cap. 622) requirements, Companies Registry notification obligations, and the distinction between director and employee roles.
Resignation Letter — During Disciplinary Action (Hong Kong)
A resignation letter for an employee facing disciplinary proceedings in Hong Kong. Covers the employee's decision to resign before or during disciplinary action, without prejudice clauses, and protecting the employee's position under the Employment Ordinance (Cap. 57).
Retirement Resignation Letter (Hong Kong)
A formal retirement resignation letter for Hong Kong employees, covering notice of retirement, entitlement to long service payment under the Employment Ordinance (Cap. 57), MPF retirement benefits, and a gracious professional farewell.
Teacher Resignation Letter (Hong Kong)
A professional resignation letter for teachers in Hong Kong, covering notice requirements under the Education Ordinance (Cap. 279) and the employment contract, handover of classes and records, and the Education Bureau registration implications.
Resignation Letter — Two Weeks Notice (Hong Kong)
A professional resignation letter with two weeks notice for Hong Kong employees. Covers voluntary resignation, notice period compliance under the Employment Ordinance (Cap. 57), final pay entitlements, and a gracious professional exit.
Return to Work Letter (Hong Kong)
A Return to Work Letter for Hong Kong confirming arrangements for an employee’s return after extended absence due to illness, maternity, injury, or other leave.
Salary Adjustment Letter (Hong Kong)
A Salary Adjustment Letter for Hong Kong notifying an employee of a change to their remuneration, whether an increase, decrease, or restructuring of their compensation package.
Salary Increment Letter (Hong Kong)
A formal salary increment letter for Hong Kong employers confirming a pay increase for an employee. Covers the new salary, effective date, MPF adjustment, and acknowledgement of the variation to the employment contract under Hong Kong law.
Show Cause Letter (Hong Kong)
A formal show cause letter for Hong Kong employers requiring an employee to explain alleged misconduct or performance deficiencies. Compliant with natural justice principles under Hong Kong employment law and Cap. 57.
Suspension Letter (Hong Kong)
A Suspension Letter for Hong Kong temporarily suspending an employee from duties pending investigation or as a disciplinary measure, setting out the terms including pay status and duration.
Termination Letter (Hong Kong)
A Termination Letter for Hong Kong formally notifying an employee of the termination of their employment, specifying the effective date, reason, notice period, and final entitlements under the Employment Ordinance (Cap. 57).
Warning Letter (Hong Kong)
A Warning Letter for Hong Kong formally documenting employee misconduct or performance issues and outlining expected improvements, forming part of a progressive discipline procedure.
Termination
Discrimination Complaint Letter (Hong Kong)
A Discrimination Complaint Letter for Hong Kong lodging a formal complaint of discrimination under the Sex Discrimination Ordinance (Cap. 480) or other anti-discrimination legislation.
Labour Tribunal Claim Form (Hong Kong)
A Labour Tribunal Claim Form for Hong Kong filing an employment dispute claim with the Labour Tribunal for resolution of monetary and other employment-related disputes.
Redundancy Notice (Hong Kong)
A formal redundancy notice for Hong Kong employers under the Employment Ordinance (Cap. 57). Covers redundancy grounds, notice period, severance payment calculation, MPF offsetting, accrued entitlements, and employee rights under Cap. 57.
Employment Settlement Agreement (Hong Kong)
An Employment Settlement Agreement for Hong Kong resolving disputes between employer and employee, typically upon termination, covering compensation, release of claims, and confidentiality.
Wage Claim Letter (Hong Kong)
A Wage Claim Letter for Hong Kong demanding unpaid wages, overtime, or statutory entitlements from an employer under the Employment Ordinance (Cap. 57).
Workplace Injury Claim Form (Hong Kong)
A Workplace Injury Claim Form for Hong Kong reporting a workplace injury and claiming compensation under the Employees’ Compensation Ordinance (Cap. 282).
Wrongful Dismissal Claim Letter (Hong Kong)
A Wrongful Dismissal Claim Letter for Hong Kong asserting that termination was unlawful under the Employment Ordinance (Cap. 57), seeking compensation or reinstatement.
Employment Forms
Exit Interview Form (Hong Kong)
An Exit Interview Form captures feedback from a departing employee in Hong Kong about their reasons for leaving, their experience of working at the organisation, and suggestions for improvement. The form helps organisations improve retention and workplace culture while complying with the Personal Data (Privacy) Ordinance (Cap. 486) regarding collection and use of employee personal data.
Expense Claim Form (Hong Kong)
An Expense Claim Form allows employees in Hong Kong to submit claims for reimbursement of work-related expenses incurred on behalf of their employer. The form documents expense items, amounts in HKD, supporting receipts, and manager approval, supporting the employer's internal controls and Inland Revenue Department record-keeping requirements under the Inland Revenue Ordinance (Cap. 112).
Long Service Payment Claim (Hong Kong)
A formal claim for Long Service Payment under Part VB of the Employment Ordinance (Cap. 57), addressed to the former employer, setting out years of service, last monthly wages, and the calculated statutory entitlement.
MPF Claim Form (Hong Kong)
An MPF Claim Form for Hong Kong enabling members to claim their accrued MPF benefits upon reaching age 65, early retirement, permanent departure from Hong Kong, or other qualifying events.
MPF Enrolment Form (Hong Kong)
An MPF Enrolment Form for Hong Kong registering a new employee in the company’s Mandatory Provident Fund scheme as required by the MPF Schemes Ordinance (Cap. 485).
MPF Exemption Application (Hong Kong)
An application for exemption from Mandatory Provident Fund (MPF) contributions under the MPF Schemes Ordinance (Cap. 485), covering eligible grounds including age, domestic employment, or existing ORSO scheme coverage.
MPF Transfer Form (Hong Kong)
An MPF Transfer Form for Hong Kong transferring accrued MPF benefits from a previous employer’s scheme to the current employer’s scheme or a personal account.
MPF Voluntary Contribution Form (Hong Kong)
An MPF Voluntary Contribution Form for Hong Kong enabling employees or employers to make additional voluntary contributions above the mandatory 5% to enhance retirement savings.
Severance Payment Claim Form (Hong Kong)
A formal claim for Severance Payment under Part VA of the Employment Ordinance (Cap. 57), addressed to the former employer, setting out the redundancy facts, years of service, and the calculated statutory entitlement.
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