Employment templates for United Kingdom
Browse all 115 free employment legal templates for United Kingdom. Download as PDF or Word.
Employment Contracts
Agency Worker Contract (UK)
A contract between a recruitment agency and a worker supplied to a hirer, setting out the terms of engagement for temporary work assignments in the United Kingdom. Prepared in compliance with the Agency Workers Regulations 2010, the Conduct of Employment Agencies and Employment Businesses Regulations 2003, and the Employment Rights Act 1996, this agreement covers pay, assignments, rights, and obligations.
Apprenticeship Agreement (England & Wales)
Taking on an apprentice in England or Wales? Our Apprenticeship Agreement is fully compliant with the Apprenticeships, Skills, Children and Learning Act 2009, the Education and Skills Act 2008, ESFA funding rules, the National Minimum Wage Act 1998 (apprentice rate), and the Working Time Regulations 1998 (young workers). It covers the training provider, apprenticeship standard, off-the-job training hours (20% minimum), parental consent for under-18s, and the Employer’s obligations on early termination. Download as PDF or Word in minutes.
Bartender / Bar Staff Contract (UK)
Create a UK Bartender and Bar Staff Employment Contract compliant with the Employment Rights Act 1996, Licensing Act 2003 (personal licence, DPS obligations, Challenge 25), Employment (Allocation of Tips) Act 2023, Working Time Regulations 1998, and National Minimum Wage Act 1998. Covers full-time, part-time, zero-hours, and fixed-term bar staff engagements.
Casual Worker Contract (UK)
Create a UK casual worker contract (also known as a zero-hours or as-and-when contract) setting out the terms under which a casual worker is engaged on a non-guaranteed hours basis. This template covers worker status, pay rate, holiday pay accrual, mutual obligations, notice provisions, and health and safety responsibilities, compliant with the Employment Rights Act 1996 and the Working Time Regulations 1998.
Contractor Engagement Letter (England & Wales)
Create a Contractor Engagement Letter for England and Wales. Addresses IR35 off-payroll working rules (Finance Act 2021), Status Determination Statement (SDS), right to substitute, no mutuality of obligation, financial risk, IP assignment, confidentiality, and termination. Suitable for PSC contractors, sole traders, and umbrella company workers. Download as PDF or Word.
Director's Service Agreement (UK)
Formalise the appointment of a company director in England and Wales with a detailed Director's Service Agreement. This legally binding contract sets out the director's duties, remuneration, benefits, restrictive covenants, garden leave, termination provisions, and intellectual property obligations in accordance with the Companies Act 2006, the Employment Rights Act 1996, and HMRC regulations. Whether you are appointing a managing director, finance director, or any other executive director, this template provides the well-structured legal framework required under English law.
Disciplinary Appeal Letter (UK)
Appeal a disciplinary warning or dismissal decision in England and Wales with a formal appeal letter that sets out your grounds clearly and protects your Employment Tribunal rights. This template covers appeals against First and Final Written Warnings and dismissal, citing the ACAS Code of Practice, Employment Rights Act 1996, and the right to be accompanied under the Employment Relations Act 1999.
Employee Handbook Acknowledgment (England & Wales)
Document that your employees have received, read, and understood your Employee Handbook with this Acknowledgment form drafted for England and Wales. This template covers the key policies that every UK employer should include — disciplinary and grievance procedures aligned with the ACAS Code of Practice, equal opportunities under the Equality Act 2010, health and safety obligations under the Health and Safety at Work Act 1974, data protection under the UK GDPR, and whistleblowing protection under the Public Interest Disclosure Act 1998. Includes an express statement that the handbook is non-contractual unless otherwise stated.
Employee Non-Disclosure Agreement (England & Wales)
Protect your business's confidential information and trade secrets with an Employee NDA drafted for England and Wales. Unlike a general commercial NDA, an employee-specific confidentiality agreement addresses the unique legal obligations that arise in the employment relationship — including mandatory whistleblowing carve-outs under the Public Interest Disclosure Act 1998, compliance with the Victims and Prisoners Act 2024, and alignment with the Trade Secrets (Enforcement, etc.) Regulations 2018. Our template ensures your confidential information is protected both during and after employment while fully respecting the employee's statutory rights.
Employee Disciplinary Warning Notice (England & Wales)
Issue a legally compliant Employee Disciplinary Warning Notice in England and Wales following a formal disciplinary hearing, in accordance with the ACAS Code of Practice on Disciplinary and Grievance Procedures and the Employment Rights Act 1996. Suitable for both First Written Warnings and Final Written Warnings, covering conduct and performance issues, this template documents the findings, required improvement, review period, support measures, and the employee's statutory right of appeal. Includes acknowledgement of receipt clause and ACAS Code compliance provisions.
Employment Contract (England & Wales)
Hiring someone in England or Wales? You are legally required to give them a written statement of employment particulars on or before their first day of work. Our UK Employment Contract template meets all requirements of the Employment Rights Act 1996 and covers working hours, salary, holiday entitlement, notice periods, pension auto-enrolment, confidentiality, and optional restrictive covenants. Download as PDF or Word in minutes.
Director Employment Contract (UK)
A detailed employment contract for company directors in England and Wales, covering fiduciary duties under the Companies Act 2006, service agreement terms, remuneration, benefits, restrictive covenants, and termination provisions. Suitable for executive directors of limited companies.
Internship / Work Experience Agreement (England & Wales)
Create a legally compliant Internship and Work Experience Agreement for England and Wales. This template covers the employment status question under the National Minimum Wage Act 1998 and Working Time Regulations 1998, paid and unpaid placements, learning objectives and duties, working hours, confidentiality, intellectual property ownership, early termination, data protection under the UK GDPR and Data Protection Act 2018, and the right to be accompanied. Suitable for both student internships and professional work experience placements.
Employment Offer Letter (UK)
A UK employment offer letter is the formal written communication sent to a successful job candidate confirming that you wish to employ them. It sets out the key terms of the proposed employment — including job title, salary, start date, and any conditions such as satisfactory references or a right to work check — before the full employment contract is issued. Download as PDF or Word in minutes.
Contractor Engagement Letter — Independent Contractor (England & Wales)
Engage an independent contractor or freelancer in England and Wales with this detailed Contractor Engagement Letter. Compliant with IR35 (off-payroll working rules), the Late Payment of Commercial Debts (Interest) Act 1998, the UK GDPR, and the Contracts (Rights of Third Parties) Act 1999. Covers services, deliverables, day/hourly/fixed fees, VAT, right of substitution (an IR35 indicator), intellectual property ownership, confidentiality, liability cap, and termination. Essential for any business engaging self-employed contractors or personal service companies.
Fixed-Term Employment Contract (England & Wales)
Hiring for a defined period in England or Wales? Our Fixed-Term Employment Contract is fully compliant with the Fixed-term Employees (Prevention of Less Favourable Treatment) Regulations 2002, the Employment Rights Act 1996 (including the four-year rule), the Working Time Regulations 1998, and the Pensions Act 2008. It includes the objective justification for the fixed term, equal treatment provisions, the right to be informed of permanent vacancies, probation, notice periods, and holiday pro-rating. Download as PDF or Word in minutes.
Furlough Agreement (UK)
A formal agreement between employer and employee to temporarily vary the terms of employment by placing the employee on furlough leave. Suitable for use where business circumstances require a temporary reduction or cessation of work, preserving the employment relationship while the employee is stood down from duties.
Garden Leave Letter (UK)
Place an employee on garden leave in England and Wales using this legally compliant template. Covers the contractual garden leave clause requirement (William Hill Organisation Ltd v Tucker [1998] IRLR 313), the implied duty of good faith, continuation of salary and benefits during garden leave, prohibition on working for competitors, restrictions during the garden leave period, post-termination restrictive covenants, and the return of company property and withdrawal of system access.
Grievance Letter (UK)
Raise a formal workplace grievance in England and Wales in compliance with the ACAS Code of Practice on Disciplinary and Grievance Procedures and the Employment Rights Act 1996. This template covers the statutory right to be accompanied under the Employment Relations Act 1999 s.10, the requirement to set out the grievance clearly, and the right to appeal — protecting your legal position should the matter proceed to an Employment Tribunal.
Internship Agreement (England & Wales)
Formalise an internship placement in England and Wales with a legally sound Internship Agreement. Whether you are offering a paid internship at the National Minimum Wage or a genuine voluntary work-shadowing arrangement, this template helps clarify the terms of the placement, the intern's status, and both parties' rights and obligations. Covers the National Minimum Wage Act 1998, Working Time Regulations 1998, Health and Safety at Work Act 1974, Equality Act 2010, and UK GDPR compliance. Download as PDF or Word.
IR35 Status Determination Statement (UK)
Create a compliant IR35 Status Determination Statement (SDS) for medium and large clients engaging contractors through personal service companies (PSCs). Required under ITEPA 2003 Chapter 10 (off-payroll working rules) as amended by Finance Act 2021. Covers control, personal service/substitution, mutuality of obligation, financial risk, HMRC CEST tool result, and mandatory reasons for determination. Download as PDF or Word.
Job Application Form (England & Wales)
Create a professional, legally compliant Job Application Form for use in England and Wales. Our template is fully compliant with the Equality Act 2010, the Rehabilitation of Offenders Act 1974, the Immigration, Asylum and Nationality Act 2006, and the UK GDPR / Data Protection Act 2018. Includes sections for personal details, right to work verification, education, employment history, supporting statement, references, criminal convictions declaration, optional DBS check notification, equal opportunities monitoring, and GDPR declaration. Download as PDF or Word in minutes.
Employee Confidentiality Agreement (NDA) (England & Wales)
Create a professional Employee Confidentiality Agreement (NDA) for England and Wales. Protects trade secrets and confidential information during and after employment, with mandatory whistleblowing carve-outs under the Public Interest Disclosure Act 1998, compliance with the Victims and Prisoners Act 2024, Trade Secrets (Enforcement, etc.) Regulations 2018, and garden leave provisions for senior staff.
Non-Compete Agreement (UK)
Protect your business from competitive harm after an employee's departure with a legally sound Non-Compete Agreement drafted for England and Wales. This template incorporates the restraint of trade doctrine established in Nordenfelt v Maxim Nordenfelt (1894), the blue pencil severability principles confirmed by the Supreme Court in Tillman v Egon Zehnder [2019] UKSC 32, and practical provisions for garden leave offsets, compensation during the restricted period, and confidentiality obligations. Designed for senior employees, key account managers, and technical staff with access to trade secrets.
Offer Letter (England & Wales)
Make a formal, legally compliant offer of employment in England and Wales. Our template covers job title, salary, working hours, holiday entitlement, pension auto-enrolment, probation, notice periods, and conditional offer terms including right to work checks under the Immigration, Asylum and Nationality Act 2006. Compliant with section 1 of the Employment Rights Act 1996. Download as PDF or Word.
Part-Time Employment Contract (England & Wales)
Hiring a part-time employee in England or Wales? Our Part-Time Employment Contract is fully compliant with the Part-time Workers (Prevention of Less Favourable Treatment) Regulations 2000, the Employment Rights Act 1996, the Working Time Regulations 1998, and the Pensions Act 2008. It calculates pro-rata holiday, sets out contracted hours and working days, includes the equal treatment obligation, and covers flexible working rights under section 80F of the ERA. Download as PDF or Word in minutes.
Recruitment Agency Agreement (England & Wales)
Establish a clear, legally compliant commercial relationship between a recruitment agency and a hiring organisation in England and Wales. Our Recruitment Agency Agreement template covers the Employment Agencies Act 1973, the Conduct of Employment Agencies and Employment Businesses Regulations 2003, Agency Workers Regulations 2010 compliance, fee structures, rebate policies, candidate data protection, introduction fee protection, liability caps, and termination provisions. Suitable for permanent, fixed-term, and temporary staffing arrangements. Download as PDF or Word in minutes.
Redundancy Letter (UK)
Issue a formal redundancy notice to an employee in England and Wales in compliance with the Employment Rights Act 1996 and the ACAS Code of Practice. This template covers individual redundancy, covering the reason for redundancy, consultation undertaken, selection criteria, notice period, statutory redundancy pay, accrued entitlements, and the right of appeal — all in accordance with ERA 1996 ss.135–165 and TULRCA 1992 ss.188–198.
Reference Letter (England & Wales)
Provide a professional and legally compliant employment reference for a current or former employee in England and Wales. Our template incorporates the duty of care established in Spring v Guardian Assurance [1995] and covers employment dates, performance assessment, character evaluation, and an optional liability disclaimer. Download as PDF or Word.
Resignation Letter (England & Wales)
Resign professionally and lawfully from your position in England or Wales with a formal resignation letter that complies with Employment Rights Act 1996 notice period requirements. Our template covers statutory and contractual notice, handover assistance, and return of company property. Download as PDF or Word in minutes.
Restrictive Covenant Agreement (UK)
Create an enforceable UK Restrictive Covenant Agreement under English common law. Covers non-compete, non-solicitation, non-dealing, and non-poaching covenants with garden leave interaction, geographical and temporal limitations, Tillman v Egon Zehnder [2019] blue pencil severance, and legitimate business interests protection. Suitable for employment, business sale, and shareholder exit contexts.
Salary Sacrifice Agreement (UK)
Formally vary an employee's terms of employment to reduce their contractual pay in exchange for a non-cash benefit, such as a pension contribution, cycle-to-work scheme, electric vehicle, childcare vouchers, or health insurance. This agreement complies with HMRC salary sacrifice rules and National Minimum Wage requirements.
Secondment Agreement (UK)
A UK secondment agreement sets out the terms under which an employee is temporarily assigned to work for a host organisation or a different part of their employer's business. This template covers secondment duration, host organisation duties, pay responsibility, continuity of employment, confidentiality, and the employee's right to return to their substantive post.
Settlement Agreement (England & Wales)
Create a legally compliant Settlement Agreement for England and Wales. Formerly known as a compromise agreement, this document settles employment claims upon termination. Covers termination payments (tax-free up to £30,000 under s.401 ITEPA 2003), waiver of claims under ERA 1996 and Equality Act 2010, independent legal advice certificate, agreed reference, garden leave, post-termination restrictions, and ACAS COT3 compliance. Download as PDF or Word.
Staffing Agency Contract (England & Wales)
Need a formal written agreement between a recruitment or staffing agency and a client company in England or Wales? Our UK Staffing Agency Contract template covers the key legal requirements under the Employment Agencies Act 1973, the Conduct of Employment Agencies and Employment Businesses Regulations 2003, and the Agency Workers Regulations 2010. Covers fee structures, transfer fees, AWR compliance, worker classification, and liability allocation. Download as PDF or Word in minutes.
Termination Letter (England & Wales)
Terminate an employee's contract of employment in England and Wales in compliance with the Employment Rights Act 1996 and the ACAS Code of Practice. Our template covers the five potentially fair reasons for dismissal under s.98 ERA 1996, statutory and contractual notice periods, payment in lieu of notice, outstanding payments, return of property, post-termination restrictions, and the right of appeal. Download as PDF or Word.
Zero Hours Contract (England & Wales)
Need to engage casual or on-call workers in England or Wales? Our Zero Hours Contract template is fully compliant with the Employment Rights Act 1996, the Small Business, Enterprise and Employment Act 2015 (which bans exclusivity clauses), the National Minimum Wage Act 1998, the Working Time Regulations 1998, and the Pensions Act 2008. It clearly sets out the no-obligation arrangement, pay rates, holiday accrual, sick pay, and the worker’s right to work elsewhere. Download as PDF or Word in minutes.
Contractor Agreements
Heating Engineer Contract (UK)
Create a professional Heating Engineer Contract for England and Wales. Covers Gas Safe Register requirements, Gas Safety Regulations 1998, heat pump F-gas certification, MCS certification, Boiler Plus standards, Energy Performance regulations, payment terms, and defects liability under English law.
HGV/Lorry Driver Contractor Agreement (UK)
Create a legally sound HGV/Lorry Driver Contractor Agreement for England and Wales. Covers IR35 off-payroll working rules, Driver CPC qualification requirements, tachograph and drivers' hours compliance under EC Regulation 561/2006, Operator's Licence obligations, and genuine self-employment status provisions. Suitable for haulage businesses engaging self-employed HGV drivers on a contract basis.
Home Renovation Agreement (UK)
Create a detailed Home Renovation Agreement for England and Wales. Compliant with the Consumer Rights Act 2015 (workmanship quality, materials, fair terms), Supply of Goods and Services Act 1982, Building Act 1984 (Building Regulations), and the Limitation Act 1980 for defects liability. Covers scope of works, staged payments, workmanship guarantee, planning permission, Building Regulations obligations, insurance, and dispute resolution.
Independent Contractor Agreement (UK)
Create a detailed UK Independent Contractor Agreement governed by the laws of England and Wales. This template is specifically designed to address the IR35 off-payroll working rules contained in Chapter 10 of Part 2 of the Income Tax (Earnings and Pensions) Act 2003, which determine whether an engagement should be taxed as employment or self-employment. The agreement covers the three key HMRC status tests — control (the client does not direct how the work is done), substitution (the contractor has a genuine right to provide a replacement), and mutuality of obligation (neither party is obliged to offer or accept work) — and includes express clauses addressing each test to support a determination that the engagement falls outside IR35. The template covers scope of services, deliverables, fees and payment in GBP (£), VAT treatment, intellectual property ownership under the Copyright Designs and Patents Act 1988, confidentiality, data protection under the Data Protection Act 2018 (UK GDPR), expense reimbursement, professional indemnity insurance, limitation of liability in accordance with the Unfair Contract Terms Act 1977, non-solicitation, force majeure, and termination provisions including insolvency under the Insolvency Act 1986. Late payment interest is calculated at 8% above the Bank of England base rate under the Late Payment of Commercial Debts (Interest) Act 1998. The agreement expressly excludes third party rights under the Contracts (Rights of Third Parties) Act 1999. Suitable for limited companies, personal service companies, LLPs, sole traders, partnerships, and individuals operating in England and Wales. Fill out the wizard, preview in real time, and download as PDF or Word.
Babysitter / Childminder Contract (UK)
Create a Babysitter or Childminder Contract for England and Wales. Compliant with the Children Act 1989 and 2004, Childcare Act 2006 (Ofsted registration), UK GDPR and Data Protection Act 2018 (confidentiality), and Working Time Regulations 1998 (for employed nannies). Covers childcare services, hourly rate, cancellation policy, DBS check status, medical information, emergency contacts, holiday and sick pay, and safeguarding obligations.
Management Consulting Contractor Agreement (UK)
Create a detailed UK Management Consulting Contractor Agreement for England and Wales. This template covers scope of management consulting services and deliverables, daily or fixed-project fees in GBP, IR35 off-payroll working status, intellectual property assignment or licence, confidentiality and UK GDPR compliance, right of substitution, non-solicitation, limitation of liability, and termination. Suitable for strategy consultants, change management advisers, operations consultants, IT consultants, HR consultants, and financial management advisers. Download as PDF or Word.
Personal Trainer Contract (UK)
Protect your personal training business with a professionally drafted Personal Trainer Contract compliant with the laws of England and Wales. Suitable for self-employed personal trainers, fitness studios, and gym-based trainers, this agreement covers session rates, cancellation policies, health and fitness disclaimers, liability waivers, Par-Q health screening obligations, GDPR-compliant data processing, intellectual property in training programmes, and termination provisions. Helps establish independent contractor status and avoid worker or employee misclassification under the Employment Rights Act 1996.
HGV / Haulage Trucking Contractor Agreement (UK)
Create a detailed UK HGV / Haulage Trucking Contractor Agreement for England and Wales. This template covers HGV licence categories, Driver CPC and tachograph obligations, drivers’ hours compliance (EC Regulation 561/2006), O-licence requirements, IR35 employment status determination, fee structure in GBP, goods in transit insurance, and termination provisions. Suitable for haulage operators, logistics companies, and self-employed truck drivers. Download as PDF or Word.
Tutor / Private Tuition Contractor Agreement (UK)
Create a detailed UK Tutor / Private Tuition Contractor Agreement for England and Wales. This template covers tuition subject and level, session schedule, cancellation policy, DBS check and safeguarding obligations, right of substitution, intellectual property in lesson materials, data protection (UK GDPR / Data Protection Act 2018), and termination. Suitable for private tutors, tutoring agencies, schools, and training organisations. Download as PDF or Word.
Facilities / Cleaning Contractor Agreement (UK)
Create a professional Facilities and Cleaning Contractor Agreement for England and Wales. Covers TUPE Regulations 2006 for contractor changeover, COSHH Regulations 2002, National Living Wage and Real Living Wage requirements, Health and Safety at Work Act 1974, KPIs, and termination rights under English law.
Plastering Contract (UK)
Create a professional Plastering and Drylining Contract for England and Wales. Covers scope of work, British Standards compliance (BS EN 13914-2), PAS 2030 for energy efficiency works, Building Safety Act 2022, payment terms, defects liability, and termination rights under English law.
HR Forms
Anti-Discrimination Policy (UK)
Create an Anti-Discrimination Policy for use in England and Wales. Sets out the organisation's commitment to equality of opportunity and prohibits discrimination, harassment, and victimisation on the basis of all nine protected characteristics under the Equality Act 2010. Covers direct and indirect discrimination, reasonable adjustments, the duty to make adjustments for disabled persons, and the grievance process. Download as PDF or Word.
DBS Check Consent Form (UK)
Create a compliant DBS Check Consent Form and Privacy Notice for England and Wales. This template covers all four levels of DBS check (Basic, Standard, Enhanced, Enhanced with Barred List), the Rehabilitation of Offenders Act 1974 disclosure obligations, UK GDPR and DPA 2018 lawful basis for processing criminal records data, DBS Code of Practice retention requirements, applicant rights, umbrella body disclosure, and DBS Update Service information. Suitable for employers, charities, schools, and voluntary organisations.
Drug and Alcohol Policy (UK)
Create a Drug and Alcohol Policy for use in England and Wales. Sets workplace rules on substance misuse, testing procedures, support for employees with dependency issues, and disciplinary consequences. Aligned with the Health and Safety at Work etc. Act 1974, the Misuse of Drugs Act 1971, the Road Traffic Act 1988 (for driving roles), and the Equality Act 2010 (alcohol dependency as disability). Download as PDF or Word.
Employee of the Month Nomination Form (UK)
Create a professional Employee of the Month Nomination Form for UK organisations. Captures the nominator's and nominee's details, the nomination period, specific achievements, and the reason for nomination. Aligned with CIPD guidance on employee recognition. Includes an HR selection panel section. Suitable for all UK businesses and public sector organisations.
Employee Onboarding Checklist (UK)
A structured UK employee onboarding checklist ensures every new starter receives the correct documentation, system access, and induction before and on their first day. Covering statutory requirements from right to work checks to PAYE registration, pension auto-enrolment, and health and safety induction under the Health and Safety at Work Act 1974.
Exit Interview Form (UK)
A UK exit interview form is used by HR teams to capture structured feedback from departing employees. This template covers reasons for leaving, satisfaction with management and culture, pay and benefits, working conditions, and suggestions for improvement. The information gathered can drive meaningful changes to reduce staff turnover and improve retention.
Fit Note Request Letter (UK)
Issue a formal request to an absent employee in England and Wales for a fit note (Statement of Fitness for Work) issued by their GP or treating clinician under the Social Security (Medical Evidence) Regulations 1976 as amended. This letter is used after the self-certification period (7 consecutive days including weekends) has expired and the employer requires medical evidence of the employee's incapacity. Covers the statutory sick pay (SSP) framework, return-to-work options including phased return, altered hours, amended duties, and workplace adaptations, in line with ACAS guidance on managing sickness absence.
Maternity Leave and Pay Notification (UK)
Formally notify your employer of your pregnancy and intended maternity leave in England and Wales. Covers the statutory 15-week notification requirement under the Maternity and Parental Leave Regulations 1999 and Employment Rights Act 1996 ss.71–75, MAT B1 certificate confirmation, SMP eligibility declaration, Keeping in Touch days, return-to-work intentions, and the employer acknowledgment obligation.
Menopause Policy (UK)
Establish a workplace menopause policy to support employees experiencing menopause symptoms in England, Scotland, and Wales. This template helps employers comply with obligations under the Equality Act 2010 (sex, age, and disability discrimination), the Health and Safety at Work etc. Act 1974, and ACAS guidance on menopause at work. It covers reasonable adjustments, flexible working, risk assessments, manager training, and confidentiality.
Paternity Leave Request Form (UK)
Submit a formal request for Statutory Paternity Leave and Pay in England and Wales. This template complies with the Paternity and Adoption Leave Regulations 2002, sections 80A to 80E of the Employment Rights Act 1996, and sections 171ZA to 171ZEE of the Social Security Contributions and Benefits Act 1992. Covers the employee's relationship to the child, leave duration (one or two weeks), preferred start date, SPP claim, statutory eligibility declarations, and the employer's acknowledgment section.
Employee Performance Review Form (UK)
A structured UK employee performance review form for annual or mid-year appraisals. Covers achievement of objectives, competency ratings, development planning, and goal-setting for the next review period. Consistent with ACAS guidance on performance management and the Equality Act 2010.
Probation Period Review Form (England & Wales)
Conduct a formal end-of-probation assessment with this Probation Period Review Form drafted for employers in England and Wales. Covers performance ratings, attendance records, objectives assessment, training completed, and a structured recommendation to confirm appointment, extend probation, or terminate — all aligned with ACAS guidance on probationary periods, Employment Rights Act 1996 ss.86 and 98, and Equality Act 2010 requirements. Download as PDF or Word.
Professional Reference List (UK)
Create a professional Reference List for UK job applications. Documents up to three referees with full contact details, job title, company, and your relationship to each referee. Includes a UK GDPR data protection notice. Suitable for employment applications across all sectors in England and Wales.
Right to Work Check Record (UK)
Create a detailed Right to Work Check Record for England and Wales under the Immigration, Asylum and Nationality Act 2006, sections 15 to 25, and the Immigration Act 2014. Every UK employer is legally required to check that each employee or prospective employee has the right to work in the United Kingdom before employment commences. This template covers manual document checks (List A and List B), online share code checks via the Home Office Right to Work checking service, and digital identity document verification technology (IDVT) checks introduced in April 2022. Completing and retaining this record gives the employer a statutory excuse against civil penalties of up to £60,000 per illegal worker. The record captures employer details, employee personal information, document type and reference, right to work status (unlimited, time-limited, or student), any work restrictions, follow-up check deadlines, and checker certification. The check must be conducted in accordance with the Home Office Employer's Right to Work Checking Guide and must not be applied in a discriminatory manner in breach of the Equality Act 2010. Download as PDF or Word document.
Self-Certification Sickness Form (UK)
Create a free UK Employee Self-Certification Sickness Form (equivalent to the former SC2 form) for England and Wales. Employees use this form to declare a period of sickness absence of up to seven consecutive calendar days without requiring a GP fit note. The form complies with the Social Security (Medical Evidence) Regulations 1976, the SSP (General) Regulations 1982, the Social Security Contributions and Benefits Act 1992, and the Employment Rights Act 1996 section 13. It captures the employee's personal details, the absence period including first and last day of illness and total working days lost, the reason for absence from a standard set of categories, whether a GP was consulted, an employee declaration of accuracy, and a manager acknowledgment section. The form also includes the statutory SSP declaration to support accurate payroll processing and a legal notice referencing applicable UK legislation. Where a disability may be involved, employers should be aware of their reasonable adjustments duty under the Equality Act 2010. Download as PDF or Word document.
Shared Parental Leave Notice (UK)
Give statutory written notice to your employer of your intention to take Shared Parental Leave (SPL) in England and Wales. This template complies with the Shared Parental Leave Regulations 2014, the Children and Families Act 2014, and sections 75E to 75K of the Employment Rights Act 1996. Covers the initial entitlement notice, maternity or adoption leave curtailment, SPL period booking, Statutory Shared Parental Pay (ShPP) notice, employee and partner declarations, and the employer's acknowledgment section.
Show Cause Letter (UK)
Create a Show Cause Letter for use in England and Wales. Formally requires an employee to explain their conduct, performance, or absence before disciplinary action is taken. Complies with the ACAS Code of Practice on Disciplinary and Grievance Procedures, the Employment Rights Act 1996, and best practice for fair dismissal under section 98 of that Act. Download as PDF or Word.
Working From Home Policy (UK)
Create a detailed working from home (remote working) policy for employees in England and Wales. Covers eligibility criteria, the statutory flexible working request process under the Employment Relations (Flexible Working) Act 2023, health and safety obligations under the Health and Safety at Work Act 1974 and DSE Regulations 1992, data protection requirements under UK GDPR and the Data Protection Act 2018, equipment and expenses provisions, and the right to disconnect. Suitable for hybrid and fully remote working arrangements.
Workplace Bullying & Harassment Policy (UK)
Establish a clear employer policy against workplace bullying, harassment, and victimisation in compliance with the Equality Act 2010 and the Health and Safety at Work etc. Act 1974. This policy defines prohibited conduct, sets out the reporting and investigation procedure, and details the consequences for employees who engage in bullying or harassment.
Employment Letters
Appointment Letter (UK)
A formal letter offering employment to a successful candidate, confirming the key terms of their appointment including job title, start date, salary, and conditions of employment in England, Wales, or Scotland. Compliant with the Employment Rights Act 1996 requirements for a written statement of particulars of employment, this letter forms the basis of the contract of employment.
Disciplinary Hearing Invitation Letter (UK)
Invite an employee to a formal disciplinary hearing in England and Wales in full compliance with the ACAS Code of Practice on Disciplinary and Grievance Procedures 2015 and the Employment Relations Act 1999 s.10. This template sets out the allegations, hearing details, possible outcomes, the right to be accompanied, enclosed evidence, and the response deadline — all the elements required for a procedurally fair process under the Employment Rights Act 1996.
Resignation Letter Due to Disciplinary Action (England & Wales)
Create a Resignation Letter due to disciplinary action for England and Wales. Covers constructive dismissal awareness under ERA 1996 s.95(1)(c), ACAS Code of Practice on Disciplinary Procedures, without prejudice settlement proposal, grievance reference, and outstanding entitlements. Suitable for employees facing unfair disciplinary action. Download as PDF or Word.
Employee Warning Letter (UK)
Issue a formal written warning to an employee in England and Wales in compliance with the ACAS Code of Practice and the Employment Rights Act 1996. Whether you are issuing a First Written Warning or a Final Written Warning following a disciplinary hearing, this template guides you through every required element — from stating the grounds for the warning to informing the employee of their right to appeal.
Employment Verification Letter (England & Wales)
Generate a professional, legally compliant Employment Verification or Reference Letter for use in England and Wales. Our template confirms employment dates, job title, salary, and contract type, with optional performance reference commentary. Drafted to comply with the Data Protection Act 2018, UK GDPR, and Equality Act 2010. Suitable for mortgage applications, rental references, visa applications, and new employer references. Download as PDF or Word in minutes.
Mileage Reimbursement Claim (England & Wales)
Create a professional mileage and expense reimbursement claim form for employees in England and Wales. Compliant with HMRC Approved Mileage Allowance Payment (AMAP) rates under the Income Tax (Earnings and Pensions) Act 2003. Covers business journeys, vehicle details, cumulative tax-year mileage, other expenses, and manager authorisation. Download as PDF or Word.
Notice Period Resignation Letter (England & Wales)
Resigning from your job in England or Wales and need to serve your notice period? Our UK Notice Period Resignation Letter template creates a formal, professionally worded letter that complies with section 86 of the Employment Rights Act 1996, specifies your notice period and last working day, and includes optional sections for your reason for leaving, transition notes, and handover assistance. Download as PDF or Word in minutes.
P45 Covering Letter (England & Wales)
Create a professional P45 Covering Letter to accompany the statutory P45 form issued to a departing employee. Explains what each part of the P45 is for (Part 1A for employee records, Parts 2 and 3 for new employer or Jobcentre Plus), final pay details, accrued holiday pay, pension rights, and HMRC contact information. Fully aligned with Income Tax (PAYE) Regulations 2003 reg.36, Employment Rights Act 1996, and Pensions Act 2008.
P45 Request Letter (UK)
A formal letter from a former employee requesting their P45 (Details of Employee Leaving Work) from a previous employer. The P45 is required by HMRC to confirm correct tax is deducted by a new employer or to claim tax refunds. Covers the legal obligation of employers to issue P45s under the Income Tax (PAYE) Regulations 2003.
P60 Request Letter (England & Wales)
Generate a formal letter requesting a P60 End-of-Year Certificate from your employer. Cites the employer's statutory duty under regulation 67 of the Income Tax (PAYE) Regulations 2003 and covers preferred format, urgency, and consequences of non-provision including escalation to HMRC.
Probation Extension Letter (UK)
Issue a formal letter to an employee in England and Wales extending their probationary period where performance or conduct has not yet met the required standard. This template covers the specific areas of concern, the extended probation period, measurable improvement targets, the review process, and the consequences of failure to improve — including the right to dismiss during probation subject to the statutory minimum notice under the Employment Rights Act 1996. Compliant with ACAS guidance on probationary periods.
Recommendation Letter (England & Wales)
Create a professional recommendation or reference letter for England and Wales. Compliant with the Data Protection Act 2018, UK GDPR, and the Equality Act 2010. Covers employment, academic, and professional membership references, with statutory duty-of-care guidance from Spring v Guardian Assurance [1995]. Download as PDF or Word.
Retirement Resignation Letter (England & Wales)
Planning to retire from your job in England or Wales? Our Retirement Resignation Letter template gives you a professional, legally sound letter that formally notifies your employer of your intention to retire, confirms your notice period under the Employment Rights Act 1996, and acknowledges your years of service. Includes optional paragraphs for expressing gratitude, offering handover assistance, and requesting pension and holiday pay information. Download as PDF or Word in minutes.
Return to Work Letter (England & Wales)
Produce a professional, legally compliant Return to Work Letter for use in England and Wales. Our template covers all types of absence including sickness, maternity, paternity, adoption, shared parental, carer's, and bereavement leave. Includes phased return plans, reasonable adjustments under the Equality Act 2010, pay and holiday entitlement on return, occupational health referrals, Employee Assistance Programme details, and return to work meeting arrangements. Compliant with the Employment Rights Act 1996, Equality Act 2010, and ACAS Code of Practice. Download as PDF or Word in minutes.
Salary Increment Letter (UK)
A UK salary increment letter formally notifies an employee of an increase in their annual salary. It records the previous salary, the new salary, the percentage increase, the effective date, and any conditions. A written record of salary changes is essential for PAYE compliance and protects both employer and employee.
Scholarship Reference Letter (England & Wales)
Write a detailed and compelling Scholarship Reference Letter for a funding applicant in England and Wales. Covers academic merit, research ability, personal qualities, extracurricular contributions, optional financial need, suitability for the specific scholarship, and a non-discrimination statement compliant with the Equality Act 2010. Download as PDF or Word.
Teacher Resignation Letter (England & Wales)
Formally resign from a teaching post in England or Wales in compliance with the Burgundy Book notice periods, STPCD term-date deadlines (31 Oct / 28 Feb / 31 May), and the Education Act 2002. Suitable for maintained schools, academies, and independent schools.
Time Off Request (England & Wales)
Create a formal holiday and leave request form for employees in England and Wales. Compliant with the Working Time Regulations 1998 and Employment Rights Act 1996, covering annual leave, unpaid leave, compassionate leave, TOIL, parental leave, and emergency dependant leave. Includes statutory notice requirements, holiday balance, cover arrangements, and manager approval section. Download as PDF or Word.
TUPE Transfer Letter (UK)
Create a TUPE Transfer Letter for England and Wales. Formally notifies employees of a Transfer of Undertakings (Protection of Employment) and sets out the information required under TUPE Regulations 2006. Confirms transfer date, new employer details, and employment terms.
TUPE Transfer Information Notice (England & Wales)
Notify affected employees of a TUPE transfer with this Information Notice drafted under regulation 13 of the Transfer of Undertakings (Protection of Employment) Regulations 2006 (SI 2006/246). Covers the transfer date, reason for transfer, employees affected, legal effects under regulation 4, measures envisaged by transferor and transferee, Employee Liability Information (ELI) under regulation 11, and consultation arrangements. Compliant with TULRCA 1992 s.188 collective consultation requirements. Download as PDF or Word.
UCAS Reference Letter (England & Wales)
Write a detailed and UCAS-compliant academic reference letter for a university applicant in England and Wales. Covers academic achievement, predicted grades, personal qualities, extracurricular activities, suitability for chosen course, and optional contextual information. Follows UCAS guidelines and best practice for admissions references. Download as PDF or Word.
Health & Safety
Accident Report Form (England & Wales)
Complete a legally compliant Workplace Accident Report Form for England and Wales. Covers RIDDOR 2013 reporting obligations, HSE notification, Health and Safety at Work Act 1974, Employers' Liability (Compulsory Insurance) Act 1969, and DPA 2018 data protection for witness information.
COSHH Assessment Form (England & Wales)
Create a legally compliant COSHH Assessment Form for England and Wales. Covers hazard classification under the CLP Regulation, Workplace Exposure Limits from EH40, exposure routes, control measures following the COSHH hierarchy, PPE requirements, health surveillance obligations under regulation 11 COSHH 2002, and emergency procedures.
Fire Risk Assessment (England & Wales)
Create a legally compliant Fire Risk Assessment for non-domestic premises in England and Wales. Covers the Regulatory Reform (Fire Safety) Order 2005 article 9, Health and Safety at Work etc. Act 1974, Building Regulations 2010 Part B, fire detection, means of escape, fire fighting equipment, persons at special risk, risk rating, action plan, and review schedule.
Health and Safety Risk Assessment (England & Wales)
Create a legally compliant Health and Safety Risk Assessment for England and Wales. Covers the Management of Health and Safety at Work Regulations 1999 regulation 3, Health and Safety at Work etc. Act 1974 sections 2–3, Workplace (Health, Safety and Welfare) Regulations 1992, hazard identification, risk rating, control measures, and review schedule.
Workplace Incident Report (England & Wales)
Document a workplace incident, near miss, or dangerous occurrence in England and Wales under the Management of Health and Safety at Work Regulations 1999, RIDDOR 2013, and HSE investigation procedures. Includes root cause analysis, witness data protection (DPA 2018), and corrective action tracking.
Manual Handling Risk Assessment (England & Wales)
Create a legally compliant Manual Handling Risk Assessment for your UK workplace under the Manual Handling Operations Regulations 1992 (SI 1992/2793). This template follows the four-factor HSE framework from guidance L23 — task, load, environment, and individual capability — and covers existing controls, risk rating (low/medium/high), additional control measures, mechanical aids, RIDDOR obligations, and training requirements. Suitable for warehouses, factories, construction sites, offices, and all workplaces in England and Wales where employees perform manual handling operations. Download as PDF or Word.
Maternity Risk Assessment (England & Wales)
Create a statutory maternity risk assessment for employers in England and Wales. Compliant with MHSWR 1999 regs.16-18, Employment Rights Act 1996 ss.66-68, Equality Act 2010 s.18, and Working Time Regulations 1998. Covers hazard identification, risk level, control measures, night work, alternative work, and paid suspension on maternity grounds.
Workplace Safety Assessment Form (UK)
Create a Workplace Safety Assessment Form for England and Wales. Identifies hazards, assesses risks, records control measures, and assigns responsible persons. Compliant with the Management of Health and Safety at Work Regulations 1999 and Health and Safety at Work etc. Act 1974.
Termination
Settlement / Compromise Agreement (England & Wales)
Create a legally binding Settlement (Compromise) Agreement for employment termination in England and Wales. This template satisfies Employment Rights Act 1996 s.203 and Equality Act 2010 s.147 requirements: specific identification of statutory claims waived, mandatory independent legal advice certificate, adviser indemnity insurance confirmation, PILON tax treatment under Finance Act 2018, ex gratia £30,000 tax-free threshold (ITEPA 2003 s.403), confidentiality clause (whistleblowing carve-out), agreed reference schedule, non-disparagement, post-termination obligations, and Contracts (Rights of Third Parties) Act 1999 exclusion. Governing law: England and Wales.
Settlement Agreement — Compromise (UK)
Create a UK settlement agreement (formerly known as a compromise agreement) between an employer and an employee to resolve an employment dispute and waive statutory employment claims. This template covers the termination terms, settlement payment, tax treatment, confidentiality, reference terms, and the required independent legal advice confirmation, compliant with the Employment Rights Act 1996 and the Equality Act 2010.
Employment Termination Letter (UK)
A formal letter terminating an employee's employment in England and Wales, covering notice period, final pay, return of company property, and references to the ACAS Code of Practice on Disciplinary and Grievance Procedures. Suitable for termination by notice, redundancy, or following a disciplinary process.
Redundancy Notice (UK)
Issue a detailed statutory redundancy notice to an employee in England and Wales under the Employment Rights Act 1996 ss.135–165 and the Trade Union and Labour Relations (Consolidation) Act 1992 ss.188–198. This template covers the statutory redundancy pay calculation, individual and collective consultation requirements, fair selection criteria, suitable alternative employment, statutory time off for job searching (ERA 1996 s.52), notice period, and the right of appeal — suitable for both small and large-scale redundancy exercises.
Settlement Agreement — Acas (UK)
Create a legally binding settlement agreement (formerly compromise agreement) to resolve an employment dispute or terminate employment on agreed terms in England and Wales. This template complies with Section 203 of the Employment Rights Act 1996 and covers the statutory requirements for a valid settlement agreement: independent legal advice, the adviser's certificate, waiver of specified claims including unfair dismissal (ERA 1996 s.94), wrongful dismissal, discrimination (Equality Act 2010), and whistleblowing (PIDA 1998). Includes settlement payment, tax treatment under ITEPA 2003, and reference terms.
Employment Forms
Carer's Leave Request (UK)
Create a formal carer's leave request under the Carer's Leave Act 2023, which came into force on 6 April 2024. This template allows eligible employees in England, Scotland, and Wales to request up to one week of unpaid carer's leave per rolling 12-month period to provide or arrange care for a dependant with a long-term care need, disability, or illness.
Employee Emergency Contact Form (England & Wales)
Need to collect emergency contact information from employees in England or Wales? Our UK Employee Emergency Contact Form template is fully compliant with the UK GDPR and Data Protection Act 2018, includes a built-in data protection notice explaining how the data will be processed, and covers primary and secondary contacts, optional medical information, and an employee declaration. Download as PDF or Word in minutes.
ET1 Unfair Dismissal Claim Form Guide (England & Wales)
Prepare an Employment Tribunal ET1 unfair dismissal claim for England and Wales. Structured document covering claimant and respondent details, employment dates, dismissal circumstances, ACAS early conciliation certificate, grounds of unfair dismissal (procedural and substantive), and remedy sought. References Employment Rights Act 1996 ss.94–98 and the ACAS Code. Download as PDF or Word.
ET3 Employer's Response to Employment Tribunal Claim (England & Wales)
Prepare an ET3 employer's response to an Employment Tribunal ET1 claim in England and Wales. Structured document covering respondent details, grounds of resistance, potentially fair reason for dismissal under ERA 1996 s.98, ACAS Code compliance, Polkey deduction argument, and contributory fault. Must be submitted within 28 days of the tribunal sending the ET1. Download as PDF or Word.
Expense Claim Form (UK)
A UK employee expense claim form for claiming reimbursement of business expenses including travel, accommodation, meals, and other costs incurred in the course of employment. Designed to align with HMRC approved mileage allowance payments and expense reporting requirements.
Flexible Working Request (UK)
Submit a formal flexible working request in England and Wales under your day-one statutory right introduced by the Employment Relations (Flexible Working) Act 2023 and the Employment Rights Act 1996. Whether you are requesting reduced hours, remote working, a compressed week, or a hybrid arrangement, this template covers all the statutory requirements and sets out the effect on the employer and your proposed solutions.
Leave Application Form (UK)
A UK employee leave application form for requesting annual holiday, sick leave, maternity, paternity, parental, and other types of authorised absence. Consistent with the Working Time Regulations 1998 and the Employment Rights Act 1996 requirements for record-keeping of leave entitlement.
P11D Benefit-in-Kind Declaration (UK)
Create a P11D Benefit-in-Kind Declaration for UK employers. Required for directors and employees who receive non-cash benefits (company cars, private medical insurance, beneficial loans, expenses). Compliant with ITEPA 2003 Part 3 Chapters 2-10 and Class 1A NIC obligations. Covers company car benefit calculation, fuel benefit, private medical insurance, beneficial loans, and employer declaration. Must be submitted to HMRC by 6 July. Download as PDF or Word.
Workplace Pension Opt-Out Form (UK)
Generate a compliant workplace pension opt-out notice for employees who wish to cease active membership of their auto-enrolment pension scheme within the statutory opt-out window. Covers The Pensions Regulator requirements, refund of contributions, and re-enrolment obligations. Compliant with the Pensions Act 2008 and Automatic Enrolment Regulations 2010. Download as PDF or Word.
Right to Work Self-Declaration (UK)
A self-declaration form completed by a job applicant or employee confirming their right to work in the United Kingdom. Used alongside employer right-to-work checks under the Immigration, Asylum and Nationality Act 2006 and the Home Office Employer's Guide to Right to Work Checks.
Employment Tribunal Schedule of Loss (England & Wales)
Create an Employment Tribunal Schedule of Loss for England and Wales. Calculates basic award (ERA 1996 s.119, capped weekly pay £643 in 2024/25), compensatory award (s.123, cap £115,115 or 52 weeks), immediate loss, future loss, loss of statutory rights, ACAS Code uplift (s.207A TULRCA), and Polkey deduction. Essential document for all unfair dismissal claims. Download as PDF or Word.
Settlement Agreement Counteroffer Letter (England & Wales)
Draft a settlement agreement counteroffer letter for England and Wales. Marked 'Without Prejudice and Subject to Contract', protected under ERA 1996 s.111A (pre-termination negotiations). Covers ex gratia payment counteroffer, PILON, holiday pay, legal costs contribution, agreed reference, disciplinary record removal, and response deadline. Download as PDF or Word.
Statutory Sick Pay Record Form (UK)
An employer's record form for tracking Statutory Sick Pay (SSP) entitlement and payments under the Social Security Contributions and Benefits Act 1992. Records qualifying days, waiting days, periods of incapacity for work, and SSP payments made to the employee.
Employment Tribunal Witness Statement (England & Wales)
Prepare a witness statement for an Employment Tribunal hearing in England and Wales. Compliant with the Presidential Practice Direction on Written Evidence (2018) and Employment Tribunals Rules 2013. Covers background, chronological key events, response to opponent's case, impact and mitigation, exhibits, and statement of truth. Essential for all tribunal hearings. Download as PDF or Word.
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