Minutes of Meeting — Quebec (Procès-verbal de réunion)
Procès-verbal de réunion (LSAQ art. 89 / CCQ)
MINUTES OF MEETING
(PROCÈS-VERBAL DE RÉUNION)
[Corporation Name]
Pursuant to LSAQ art. 89
MEETING DETAILS
Type of Meeting: [Meeting Type]
Date: [Meeting Date]
Time: [Meeting Time]
Location: [Meeting Location]
1. ATTENDANCE
Chairperson: [Chairperson Name]
Secretary: [Secretary Name]
Present: [Attendees Present]
Absent: [Attendees Absent]
Quorum Confirmed: [Quorum Confirmed]
The Chairperson called the meeting to order at [Meeting Time] and declared that a quorum was present and the meeting duly constituted.
2. AGENDA
[Agenda Items]
3. RESOLUTIONS
[Resolutions Passed]
4. ACTION ITEMS
[Action Items]
5. ADJOURNMENT
There being no further business, the meeting was adjourned at [Adjournment Time].
Next Meeting: [Next Meeting Date]
These minutes were approved and signed on [Meeting Date].
Chairperson: [Chairperson Name]
Secretary: [Secretary Name]
Chairperson
________________
Signature
Date: ________________
Secretary
________________
Signature
Date: ________________
What Is a Minutes of Meeting — Quebec (Procès-verbal de réunion)?
A Minutes of Meeting — Quebec (Procès-verbal de réunion) in Quebec quebec Minutes of Meeting (Procès-verbal de réunion) are official written records of the proceedings, discussions, resolutions, and decisions made at a formal meeting of a corporation's board of directors, shareholders, or committee. Required under LSAQ art. 89, they provide a legal record of corporate governance activities.
Beyond LSAQ art. 89 requirements, proper Quebec corporate minutes are essential for maintaining the corporate veil, demonstrating arm's-length treatment of transactions for Revenu Quebec and the Canada Revenue Agency (CRA), and satisfying due diligence requirements in share purchase transactions reviewed by the Autorite des marches financiers (AMF). For non-profit organizations, the Act Respecting Non-profit Legal Persons (CQLR c P-40) imposes analogous record-keeping obligations. The Registraire des entreprises du Quebec may request certified copies of resolutions as part of corporate filings.
When Do You Need a Minutes of Meeting — Quebec (Procès-verbal de réunion)?
Minutes are needed after every formal meeting of a board of directors, shareholders, or committee. They are essential for corporate governance, regulatory compliance, demonstrating due diligence, and resolving future disputes about what was decided.
Parties in Quebec should prepare a Minutes of Meeting — Quebec (Procès-verbal de réunion) proactively rather than waiting for a dispute to arise. Courts interpret agreements based on the written terms rather than oral representations. Where the transaction involves regulated activities, prior approval from the relevant authority may be required before execution.
Minutes are particularly critical when the corporation is seeking financing from a financial institution supervised by the Autorite des marches financiers (AMF), completing a share transfer requiring approval by the Registraire des entreprises du Quebec, filing annual returns with Revenu Quebec, or undergoing a tax audit by the Canada Revenue Agency (CRA). Inadequate corporate records can result in the tax authorities disallowing deductions or attributing corporate transactions directly to shareholders.
What to Include in Your Minutes of Meeting — Quebec (Procès-verbal de réunion)
Key elements: meeting type, date, time, location, chairperson, secretary, attendees, quorum confirmation, agenda items, discussions summarized, resolutions passed (with vote counts), actions assigned, and next meeting date. Must be signed by the chairperson and secretary.
For shareholder meetings, include confirmation that the meeting was called with proper notice under LSAQ art. 140 or that all shareholders waived notice, and record the quorum determination under LSAQ art. 145. For board meetings, record the conflict of interest declarations of any interested directors under LSAQ art. 119. Include a clause confirming the minutes were approved at the subsequent meeting or by written resolution. File a certified copy of any resolution authorizing a fundamental corporate change with the Registraire des entreprises du Quebec. Revenu Quebec requires that minute books be available for inspection during tax audits. Forms-legal.com provides this Quebec Minutes of Meeting template as a starting point for LSAQ-compliant corporate governance documentation.
Cite this page
Reference this free template in an article, syllabus, or research note:
Forms Legal. (2026). Minutes of Meeting — Quebec (Procès-verbal de réunion) (Quebec) [Legal document template]. Forms Legal. https://forms-legal.com/quebec/business/corporate/minutes-of-meeting-quebec
"Minutes of Meeting — Quebec (Procès-verbal de réunion) (Quebec)." Forms Legal, 2026, https://forms-legal.com/quebec/business/corporate/minutes-of-meeting-quebec.
@misc{formslegal-minutes-of-meeting-quebec,
author = {{Forms Legal}},
title = {Minutes of Meeting — Quebec (Procès-verbal de réunion) (Quebec)},
year = {2026},
howpublished = {\url{https://forms-legal.com/quebec/business/corporate/minutes-of-meeting-quebec}},
note = {Free legal document template. Based on Civil Code of Québec (CCQ), Book Five: Obligations}
}Frequently Asked Questions
Yes. Under the Quebec Business Corporations Act (LSAQ), corporations are required to maintain records of their proceedings, including minutes of meetings of directors and shareholders (art. 89 LSAQ). These records must be kept at the corporation's registered office and are available for inspection by shareholders and directors. Failure to maintain proper minutes can expose directors to personal liability and create governance disputes. For partnerships and other entities, the CCQ requirements and the partnership agreement govern record-keeping obligations.
Quebec Minutes of Meeting do not legally require a lawyer, and corporate secretaries and officers may draft and execute them independently. The Quebec Business Corporations Act (LSAQ) art. 89 and the Civil Code of Quebec (CCQ) do not mandate legal representation for preparing meeting minutes. However, independent legal advice from a qualified Quebec lawyer or notary is recommended for minutes recording resolutions that involve major transactions such as share issuances, amalgamations, dissolutions, or fundamental changes under the LSAQ. The Superior Court of Quebec has jurisdiction over corporate governance disputes. The Registraire des entreprises du Quebec may require certified copies of certain resolutions for corporate filings. Professional review is advisable where minutes will be submitted to the Autorite des marches financiers (AMF), financial institutions, or government agencies.
Under the Quebec Business Corporations Act (LSAQ), certain resolutions are legally required to be adopted and recorded in meeting minutes. Board of directors minutes must record: appointment or removal of officers; authorization of major contracts or expenditures; approval of financial statements; authorization of share issuances or transfers; declaration of dividends; and resolutions authorizing the corporation to borrow or provide security. Shareholder meeting minutes must record: election of directors; appointment of auditors; approval of fundamental changes under LSAQ arts. 280-299; and approval of amalgamation agreements. Resolutions must also be filed with the Registraire des entreprises du Quebec for certain events including changes of directors, registered office, or articles of incorporation. The Autorite des marches financiers (AMF) requires additional filings for corporations making public offerings. Forms-legal.com recommends retaining all corporate minutes for the life of the corporation plus six years as required by Revenu Quebec.
Yes. Under the Quebec Business Corporations Act (LSAQ), arts. 108 and 137, directors and shareholders may pass resolutions in writing without holding a formal meeting, provided all directors or all shareholders entitled to vote sign the written resolution. This written resolution procedure (resolution ecrite or resolution signee) is widely used by closely held corporations in Quebec to avoid the administrative burden of convening formal meetings. The written resolution must be signed by all persons entitled to vote on the matter and must be kept in the corporation's minute book maintained at its registered office under LSAQ art. 89. Written resolutions have the same legal effect as resolutions passed at a duly convened meeting. The Registraire des entreprises du Quebec and the Autorite des marches financiers (AMF) accept written resolutions for all required corporate filings. Forms-legal.com provides written resolution templates alongside meeting minutes formats.
Under the Quebec Business Corporations Act (LSAQ) art. 89, corporations must maintain a minute book (registre des deliberations) containing all minutes of meetings of directors and shareholders and all written resolutions. This minute book must be kept at the corporation's registered office and made available for inspection by shareholders and directors. Quebec tax law administered by Revenu Quebec requires that corporate records supporting tax filings be retained for at least six years from the end of the fiscal year to which they relate. The Canada Revenue Agency (CRA) has similar retention requirements under the Income Tax Act. In practice, minute books are retained for the life of the corporation and for a minimum of six years after dissolution. Failure to maintain proper minutes can expose directors to personal liability and can complicate share transfers, corporate restructurings, and due diligence by financial institutions or the Autorite des marches financiers (AMF). Forms-legal.com recommends digitally archiving all minutes as a best practice.
This template is provided for informational purposes only and does not constitute legal advice. Laws vary by jurisdiction and change over time. Consult a qualified attorney for advice specific to your situation.Full disclaimer
Found an error? Let us knowRelated Documents
You may also find these documents useful:
Convention d'exploitation — Québec (LSAQ / C.c.Q. arts. 2186-2197)
Créez une Convention d'exploitation québécoise pour une société par actions ou une société de personnes en vertu de la Loi sur les sociétés par actions du Québec (LSAQ) et du C.c.Q. arts. 2186-2197. Couvre la structure de gestion, les catégories d'actions, la prise de décision, la distribution des bénéfices et les dispositions d'achat-vente. PDF ou Word.
Convention de services d'administrateur — Québec (LSAQ arts. 110-144 / C.c.Q.)
Créez une Convention de services d'administrateur québécoise pour les administrateurs de sociétés en vertu de la LSAQ arts. 110-144 et du C.c.Q. Couvre les devoirs de l'administrateur, la rémunération en CAD, la durée du mandat, les obligations fiduciaires, l'indemnisation, l'assurance RC administrateurs, la confidentialité et les clauses de non-concurrence. PDF ou Word.
Politique de diversité, équité et inclusion — Québec (Charte québécoise / LNT / LCDP)
Créez une Politique DEI québécoise conforme à la Charte des droits et libertés de la personne du Québec (CDLP), à la Loi sur l'équité salariale et à la LNT. Couvre les engagements organisationnels, les motifs de discrimination interdits (15 motifs sous la CDLP), l'accommodement, les procédures de signalement et les mécanismes de révision. PDF ou Word.