Employment templates for United States
Browse all 105 free employment legal templates for United States. Download as PDF or Word.
Employment Contracts
Commission-Only Employment Agreement
Hire commission-only sales employees with this US Commission-Only Employment Agreement. Covers commission structure, draw against commission, territory, non-compete, and termination provisions.
Contractor Offer Letter
Create a US Contractor Offer Letter for engaging an independent contractor. Addresses IRS worker classification (common law factors, Revenue Ruling 87-41), Form 1099-NEC reporting, self-employment tax (IRC Section 1401), work-for-hire copyright rules (17 USC Section 101), right to substitute, behavioral and financial control tests, the ABC test (California AB5), IP assignment, confidentiality, and the Defend Trade Secrets Act of 2016. Download as PDF or Word.
Dual Employment Agreement
Formalize a dual employment arrangement between an employee and two employers with this US Dual Employment Agreement. Covers shared compensation, hours allocation, benefits coordination, confidentiality, and conflict of interest disclosures under applicable federal and state law.
Employee Confidentiality Agreement
Protect your company's proprietary information with this US Employee Confidentiality Agreement. Covers trade secrets, client data, business strategies, and technical information under the Defend Trade Secrets Act and applicable state law, with enforceable duration, scope, and remedies provisions.
Employment Contract
Hiring a new team member? An Employment Contract isn’t just a formality — it’s the foundation of the working relationship. It sets clear expectations on both sides: job title and responsibilities, salary and benefits, work schedule, probation period, termination conditions, and confidentiality obligations. Without one, disagreements about pay, duties, or notice periods can get ugly fast. Our free template is designed for real hiring situations and covers compensation details, PTO policies, non-disclosure terms, and grounds for termination. Fill it out step by step, preview in real time, and download as PDF or Word.
At-Will Employment Contract
Create a professional At-Will Employment Contract with our free online generator. This legally binding document establishes the employment relationship where either party can terminate the arrangement at any time, for any lawful reason, with or without notice. Covers job title, duties and responsibilities, compensation and benefits, work schedule, probationary period, confidentiality obligations, non-compete and non-solicitation clauses, intellectual property assignment, grounds for immediate termination, and severance terms. Clarifies both employer and employee rights under at-will employment doctrine. Essential for businesses hiring new employees. Customize with guided form fields, preview in real time, and download as PDF or Word. Includes electronic signature support. No registration required. Valid in all US states.
Executive Employment Contract
A comprehensive employment contract for C-suite and senior executive hires. Covers base salary, bonus, equity, benefits, restrictive covenants, and severance under US law.
Internship Contract
Create a professional Internship Employment Contract with our free online generator. This legally binding document establishes the terms of an internship arrangement between an organization and an intern. Covers internship duration, work schedule, learning objectives, supervisor assignment, compensation or stipend details, academic credit provisions, confidentiality requirements, intellectual property ownership, performance evaluation criteria, and termination conditions. Clarifies whether the internship is paid or unpaid in compliance with the Fair Labor Standards Act (FLSA). Essential for companies, nonprofits, and government agencies offering internship programs. Customize with guided form fields, preview in real time, and download as PDF or Word. Includes electronic signature support. No registration required. Valid in all US states.
Part-Time Employment Contract
A clear employment contract for part-time workers. Specifies scheduled hours, hourly rate or salary, benefits eligibility, and at-will status under US employment law.
Probationary Employment Contract
An employment contract that establishes a defined probationary period with performance expectations, evaluation criteria, and conditions for conversion to permanent employment under US law.
Remote Work Employment Contract
Establish a legally sound remote work arrangement with a comprehensive US Remote Work Employment Contract. This template addresses FLSA wage and hour compliance, remote work location requirements, equipment and expense reimbursement, data security obligations, and state-specific considerations for distributed workforces.
Seasonal Employment Contract
An employment agreement for seasonal or temporary workers with defined start and end dates, compensation, and re-hire provisions under US employment law.
Employment Contract Staffing Agency
Create a professional Staffing Agency Employment Contract with our free online generator. This legally binding document establishes the three-way relationship between a staffing agency, a temporary or contract employee, and the client company. Covers assignment details, pay rate and billing structure, work schedule, employee benefits, workers' compensation coverage, confidentiality agreements, non-solicitation clauses preventing direct hiring, conversion fees, performance expectations, assignment duration, and termination procedures. Protects all three parties with clear terms regarding liability, supervision, and employment status. Essential for staffing firms, temp agencies, and recruitment companies. Customize with guided form fields, preview in real time, and download as PDF or Word. Includes electronic signature support. No registration required. Valid in all US states.
Independent Contractor Offer Letter
Create a professional Employment Offer Letter for Independent Contractors with our free online generator. This document formally extends an offer of engagement to an independent contractor, clearly establishing the non-employment relationship. Covers project scope, deliverables, compensation structure, payment terms, project timeline, intellectual property ownership, confidentiality obligations, non-compete provisions, insurance requirements, and tax responsibility clarifications (1099 vs W-2 status). Distinguishes the independent contractor relationship from traditional employment to ensure compliance with IRS guidelines and labor laws. Essential for businesses hiring freelancers, consultants, and contractors. Customize with guided form fields, preview in real time, and download as PDF or Word. Includes electronic signature support. No registration required. Valid in all US states.
Equity Grant Letter
Document stock option or equity grants to employees with a US Equity Grant Letter. This template covers grant type (ISO or NSO), number of shares, exercise price, vesting schedule, tax implications under IRC Section 83, and compliance with SEC Rule 701 for private companies.
Employee Intellectual Property Assignment Agreement
Protect your company's intellectual property with a US Employee IP Assignment Agreement. This template covers assignment of inventions, works made for hire under the Copyright Act, patent rights, trade secrets under the DTSA, moral rights waivers, and state-mandated employee invention exclusions.
Nda Employee
Create a professional Employee Non-Disclosure Agreement (NDA) with our free online generator. Protect your company's confidential information, trade secrets, client lists, and proprietary data when hiring new employees. Define the scope of confidential information, duration of obligations, permitted disclosures, and consequences of breach. Includes provisions for return of materials upon termination. Suitable for full-time employees, part-time workers, and interns. Preview in real time and download as PDF or Word. Electronic signature support included. Enforceable across all 50 US states when properly executed.
Salary Reduction Agreement
Formally document a voluntary or employer-initiated reduction in an employee's base salary with this US Salary Reduction Agreement. Covers new salary amount, effective date, reason for reduction, and acknowledgment of consent.
Volunteer Agreement
Bringing volunteers on board for your nonprofit, event, or community project? A Volunteer Agreement sets clear expectations for both sides. It outlines the volunteer's role, schedule, responsibilities, confidentiality obligations, and liability waivers. It also protects the organization by documenting that the volunteer isn't an employee and won't be compensated. Clarity upfront prevents misunderstandings later. Whether you have one volunteer or a hundred, this document keeps things organized. Our free template covers it all. Fill it out online and download as PDF or Word.
Contractor Agreements
Independent Contractor Agreement
Hiring a freelance designer, a marketing consultant, or a software developer? An Independent Contractor Agreement makes clear they're not an employee — and that matters for taxes, liability, and IP ownership. It lays out the deliverables, payment terms, deadlines, and who owns the finished work. Our template includes clauses for confidentiality, non-solicitation, termination, and dispute resolution. Enter the details, preview your document in real time, and download a clean PDF or Word file — free, no account required.
Independent Contractor Agreement Babysitter
Create a professional Independent Contractor Agreement for Babysitting Services with our free online generator. This legally binding document establishes the terms between a family and a babysitter engaged as an independent contractor rather than an employee. Covers childcare duties and responsibilities, work schedule and availability, compensation rate and payment terms, transportation arrangements, emergency procedures and medical authorization, confidentiality provisions, house rules, permitted activities, meal preparation guidelines, and termination notice requirements. Clarifies the independent contractor status for tax purposes (1099 reporting). Essential for families hiring regular babysitters or nannies on a contract basis. Customize with guided form fields, preview in real time, and download as PDF or Word. Includes electronic signature support. No registration required. Valid in all US states.
Independent Contractor Agreement Bartending
Create a professional Independent Contractor Agreement for Bartending Services with our free online generator. This legally binding document establishes the terms between a client or venue and a bartender engaged as an independent contractor. Covers event details, service hours, bar setup and breakdown responsibilities, drink menu and specialty cocktails, equipment and supply provisions, liquor license compliance, responsible alcohol service obligations, liability and insurance requirements, compensation rate and gratuity policies, dress code, and cancellation terms. Clarifies the independent contractor relationship for tax purposes (1099 reporting). Essential for event planners, private party hosts, and venues hiring freelance bartenders. Customize with guided form fields, preview in real time, and download as PDF or Word. Includes electronic signature support. No registration required. Valid in all US states.
Independent Contractor Agreement Bookkeeping Services
Create a professional Independent Contractor Agreement for Bookkeeping Services with our free online template. This legally binding document defines the scope of bookkeeping work, payment terms, project timeline, confidentiality of financial records, intellectual property rights, and termination conditions. It ensures proper contractor classification under IRS guidelines to avoid misclassification penalties. Fill out the interactive form with guided fields, preview your document in real time, and download as PDF or Word. Includes electronic signature support under the ESIGN Act and UETA. No account required. Valid in all 50 US states.
Independent Contractor Agreement Caregiver
Create a professional Independent Contractor Agreement for Caregiver Services with our free online template. This legally binding document outlines the scope of caregiving duties, work schedule, compensation structure, liability provisions, health and safety requirements, and termination conditions. It establishes proper independent contractor status to distinguish from employment, helping both parties avoid misclassification issues. Fill out the interactive form with guided fields, preview your document in real time, and download as PDF or Word. Includes electronic signature support under the ESIGN Act and UETA. No account required. Valid in all 50 US states.
Independent Contractor Agreement Consulting
Create a professional Independent Contractor Agreement for Consulting Services with our free online template. This legally binding document defines the consulting engagement scope, deliverables, payment terms, confidentiality and non-disclosure obligations, intellectual property ownership, and termination conditions. It ensures proper classification as an independent contractor rather than an employee under IRS rules. Fill out the interactive form with guided fields, preview your document in real time, and download as PDF or Word. Includes electronic signature support under the ESIGN Act and UETA. No account required. Valid in all 50 US states.
Independent Contractor Agreement Drywall
Create a professional Independent Contractor Agreement for Drywall Services with our free online template. This legally binding document outlines the scope of drywall installation or repair work, materials specifications, payment schedule, insurance requirements, worksite safety obligations, and termination conditions. It properly classifies the worker as an independent contractor to comply with labor and tax regulations. Fill out the interactive form with guided fields, preview your document in real time, and download as PDF or Word. Includes electronic signature support under the ESIGN Act and UETA. No account required. Valid in all 50 US states.
Hair Stylist Contractor Agreement
Create a professional Independent Contractor Agreement for Hair Stylist Services with our free online template. This legally binding document defines the scope of hair styling services, booth rental or commission terms, scheduling arrangements, product and supply responsibilities, client confidentiality, and termination conditions. It establishes the stylist as an independent contractor rather than an employee, helping both parties comply with IRS classification rules. Fill out the interactive form with guided fields, preview in real time, and download as PDF or Word. Includes electronic signature support under the ESIGN Act and UETA. No account required. Valid in all 50 US states.
Independent Contractor Agreement Hvac
Create a professional Independent Contractor Agreement for HVAC Services with our free online template. This legally binding document outlines the scope of heating, ventilation, and air conditioning work, equipment specifications, payment terms, licensing and insurance requirements, warranty provisions, and termination conditions. It ensures proper independent contractor classification to comply with labor laws and IRS guidelines. Fill out the interactive form with guided fields, preview your document in real time, and download as PDF or Word. Includes electronic signature support under the ESIGN Act and UETA. No account required. Valid in all 50 US states.
Independent Contractor Agreement Influencer Contract
Create a professional Independent Contractor Agreement for Influencer Services with our free online template. This legally binding document defines the scope of content creation and promotion, deliverables and posting schedule, compensation and payment terms, usage rights for created content, FTC disclosure compliance requirements, and termination conditions. It classifies the influencer as an independent contractor for tax and legal purposes. Fill out the interactive form with guided fields, preview your document in real time, and download as PDF or Word. Includes electronic signature support under the ESIGN Act and UETA. No account required. Valid in all 50 US states.
Independent Contractor Agreement Janitorial
Create a professional Independent Contractor Agreement for Janitorial Services with our free online template. This legally binding document outlines the scope of cleaning and maintenance duties, service schedule and frequency, payment terms, supply and equipment responsibilities, insurance and liability provisions, and termination conditions. It establishes proper independent contractor classification to avoid worker misclassification penalties. Fill out the interactive form with guided fields, preview your document in real time, and download as PDF or Word. Includes electronic signature support under the ESIGN Act and UETA. No account required. Valid in all 50 US states.
Independent Contractor Agreement Nanny
Create a professional Independent Contractor Agreement for Nanny Services with our free online template. This legally binding document defines the scope of childcare duties, work schedule, compensation and payment terms, emergency procedures, transportation responsibilities, confidentiality provisions, and termination conditions. It establishes proper contractor status, although nannies are often classified as employees. Consult a tax professional to verify your specific situation. Fill out the interactive form with guided fields, preview in real time, and download as PDF or Word. Includes electronic signature support under the ESIGN Act and UETA. Valid in all 50 US states.
Independent Contractor Agreement Personal Training
Create a professional Independent Contractor Agreement for Personal Training Services with our free online template. This legally binding document outlines the scope of fitness training services, session scheduling, compensation structure, liability waivers, insurance requirements, client health considerations, and termination conditions. It establishes proper independent contractor classification for the trainer to comply with IRS and labor regulations. Fill out the interactive form with guided fields, preview your document in real time, and download as PDF or Word. Includes electronic signature support under the ESIGN Act and UETA. No account required. Valid in all 50 US states.
Independent Contractor Agreement Professional Services
Create a professional Independent Contractor Agreement for Professional Services with our free online template. This legally binding document defines the scope of professional work, deliverables and milestones, payment terms and invoicing procedures, confidentiality obligations, intellectual property rights, professional liability provisions, and termination conditions. It ensures proper contractor classification under IRS guidelines to avoid employment misclassification risks. Fill out the interactive form with guided fields, preview your document in real time, and download as PDF or Word. Includes electronic signature support under the ESIGN Act and UETA. No account required. Valid in all 50 US states.
Independent Contractor Agreement Software Development
Create a professional Independent Contractor Agreement for Software Development with our free online template. This legally binding document defines the scope of development work, technical specifications, milestone-based payment schedule, source code ownership and intellectual property rights, confidentiality of proprietary information, and termination conditions. It properly classifies the developer as an independent contractor under IRS rules. Fill out the interactive form with guided fields, preview your document in real time, and download as PDF or Word. Includes electronic signature support under the ESIGN Act and UETA. No account required. Valid in all 50 US states.
Independent Contractor Agreement Trucking
Create a professional Independent Contractor Agreement for Trucking Services with our free online template. This legally binding document outlines the scope of transportation and hauling duties, route and delivery specifications, compensation and fuel cost arrangements, insurance and DOT compliance requirements, vehicle maintenance responsibilities, and termination conditions. It establishes proper independent contractor classification in compliance with FMCSA regulations. Fill out the interactive form with guided fields, preview in real time, and download as PDF or Word. Includes electronic signature support under the ESIGN Act and UETA. No account required. Valid in all 50 US states.
Independent Contractor Agreement Tutoring
Create a professional Independent Contractor Agreement for Tutoring Services with our free online template. This legally binding document defines the scope of tutoring subjects and sessions, scheduling arrangements, compensation and payment terms, student progress reporting requirements, confidentiality of student information, and termination conditions. It establishes the tutor as an independent contractor rather than an employee for tax and legal purposes. Fill out the interactive form with guided fields, preview in real time, and download as PDF or Word. Includes electronic signature support under the ESIGN Act and UETA. No account required. Valid in all 50 US states.
Independent Contractor Agreement Virtual Assistant
Create a professional Independent Contractor Agreement for Virtual Assistant Services with our free online template. This legally binding document defines the scope of administrative and support tasks, communication protocols, compensation and invoicing terms, data security and confidentiality requirements, use of tools and software, and termination conditions. It properly classifies the virtual assistant as an independent contractor under IRS guidelines. Fill out the interactive form with guided fields, preview your document in real time, and download as PDF or Word. Includes electronic signature support under the ESIGN Act and UETA. No account required. Valid in all 50 US states.
HR Forms
COBRA Notification Letter
Notify employees or dependents of their COBRA continuation coverage rights after a qualifying event with this US COBRA Notification Letter. Covers election period, premium amounts, and coverage details.
Corrective Action Form
Document employee performance or conduct issues with this US Corrective Action Form. Records policy violations, prior warnings, improvement expectations, and consequences in compliance with progressive discipline best practices and at-will employment law.
Drug Testing Consent Form
Obtain written consent for employee or applicant drug testing with this US Drug Testing Consent Form. Covers testing type, substances tested, MRO review process, ADA accommodation rights, consequences of refusal, and applicable state drug testing law.
EEO Self-Identification Form
Collect voluntary equal employment opportunity demographic data with this US EEO Self-Identification Form. Complies with EEOC reporting requirements, covers race, ethnicity, gender, veteran status, and disability disclosure under Title VII, VEVRAA, and Section 503 of the Rehabilitation Act.
Emergency Contact Form
Collect essential emergency contact information for employees, students, or event participants with this US Emergency Contact Form. Records primary and secondary contacts, relationships, medical information, and authorizations for emergency medical treatment in accordance with HIPAA and state consent laws.
Employee Attendance Policy
Establish clear workplace attendance expectations with this US Employee Attendance Policy. Covers reporting procedures, excused and unexcused absences, tardiness, no-call/no-show rules, FMLA and ADA accommodations, a progressive discipline framework, and manager responsibilities under applicable federal and state law.
Employee Benefits Enrollment Form
Streamline employee benefits enrollment with this US Employee Benefits Enrollment Form. Covers health, dental, vision, life insurance, 401(k) contributions, FSA/HSA elections, beneficiary designations, and dependent coverage under ERISA and applicable IRS regulations.
Employee Handbook
Create a comprehensive workplace policy guide with this US Employee Handbook. Covers at-will employment, anti-discrimination policies, leave entitlements, code of conduct, benefits overview, disciplinary procedures, and technology use in compliance with federal and state employment law.
Employee Handbook Acknowledgment
Every employer needs proof that their team has actually read and understood the company policies. An Employee Handbook Acknowledgment is that proof — a signed document where the employee confirms they’ve received the handbook, had a chance to ask questions, and agree to follow the policies outlined in it. It might seem like a formality, but it’s crucial protection if an employee later claims they didn’t know about a policy. Our free template covers the employee’s name, date received, confirmation of understanding, and at-will employment acknowledgment. Download as PDF or Word, no account needed.
Employee Information Form
Collect complete new hire information with this US Employee Information Form. Captures personal details, contact information, emergency contacts, tax withholding preferences, direct deposit authorization, and I-9 eligibility confirmation for a compliant onboarding process.
Employee Performance Review
Conduct structured performance evaluations with this US Employee Performance Review form. Covers competency ratings, goal achievement, behavioral observations, development planning, and manager and employee signatures to create a legally defensible performance record.
Employee Self-Evaluation Form
Empower employees to reflect on their own performance with this US Employee Self-Evaluation Form. Covers accomplishments, goal attainment, core competencies, areas for improvement, professional development goals, and employee feedback to complement the manager's performance review.
Employee Warning Notice
When an employee’s performance or behavior isn’t meeting expectations, a verbal conversation isn’t enough — you need a paper trail. An Employee Warning Notice creates a formal written record of the issue, what improvement is expected, a timeline for corrective action, and the consequences if things don’t change. It protects the employer legally and gives the employee a fair, documented chance to improve. Our free template covers the employee details, description of the violation, previous discussions, required corrective actions, and a signature section for acknowledgment. Download as PDF or Word.
Employee Emergency Contact Form
Create a professional Employment Contract with Emergency Contact provisions using our free online generator. This comprehensive employment agreement includes standard employment terms along with dedicated emergency contact information sections. Covers job title, duties, compensation, benefits, work schedule, emergency contact details for the employee, medical emergency authorization, workplace safety protocols, and notification procedures in case of workplace incidents. Essential for employers who need complete employee records including emergency preparedness information. Helps ensure workplace safety compliance and rapid response capability. Customize with guided form fields, preview in real time, and download as PDF or Word. Includes electronic signature support under the ESIGN Act and UETA. No registration required. Valid in all US states.
Employee of the Month Nomination Form
Create a professional Employment Contract with Month Nomination provisions using our free online generator. This employment agreement includes standard employment terms with specific month-to-month or fixed-term nomination clauses. Covers job title, duties and responsibilities, compensation structure, benefits package, work schedule, performance review periods, contract renewal or nomination procedures, notice requirements for non-renewal, confidentiality obligations, and termination conditions. Ideal for positions with periodic review and renewal cycles such as academic appointments, seasonal roles, or probationary arrangements. Customize with guided form fields, preview in real time, and download as PDF or Word. Includes electronic signature support under the ESIGN Act and UETA. No registration required. Valid in all US states.
Employment Offer Letter
You’ve found the right candidate — now make it official with an Employment Offer Letter. This is the document that extends a formal job offer and lays out the key terms: position title, start date, compensation, benefits, reporting structure, and any conditions like background checks or drug testing. It sets the tone for the relationship before the full employment contract kicks in. A clear offer letter shows professionalism and helps avoid misunderstandings about what was promised. Our free template covers all the essentials. Fill it out, preview in real time, and download as PDF or Word.
Incident Report
When a workplace accident, near miss, or safety hazard occurs, the clock starts ticking — federal OSHA regulations and state workers' compensation laws require prompt, thorough documentation. A Workplace Incident Report creates the official written record of what happened, who was involved, what injuries occurred, and what steps have been taken to prevent recurrence. Our free template walks you through every section required for a complete report: incident details and severity, root cause analysis, PPE worn at the time, corrective actions, and supervisor certification. It also includes the OSHA recordability determination required under 29 CFR 1904 and a field for the workers' compensation claim number if a claim has been filed. Download as PDF or Word and have it signed by the reporting party, supervisor, and any witnesses.
Mileage Reimbursement Form
Create a professional Mileage Reimbursement Form with our free online generator. Track and document business-related travel expenses for tax deductions or employer reimbursement. Record trip details including dates, destinations, purpose, miles driven, and applicable reimbursement rates. Compliant with IRS standard mileage rate guidelines for business, medical, and charitable driving. Suitable for employees, independent contractors, and self-employed individuals. Preview in real time and download as PDF or Word. Electronic signature support included. Keep accurate records for tax filing and expense reporting purposes.
New Hire Checklist
Onboard new employees systematically with this US New Hire Checklist. Covers I-9 verification, tax forms, benefits enrollment, IT setup, policy acknowledgments, and first-day orientation tasks.
Non-Solicitation Agreement
Losing your best clients or key employees to someone who just left your company? A Non-Solicitation Agreement prevents former employees, partners, or contractors from poaching your customers, vendors, or staff for a set period. It's less restrictive than a non-compete but still packs a punch where it counts. Our template covers the restricted persons, time period, definition of solicitation, exceptions, and remedies. Enter the terms, see a real-time preview, and download as PDF or Word — free, no account required.
Recruitment Agreement
Create a professional Recruitment Agreement with our free online generator. Define the terms between a company and a recruitment agency or headhunter for finding qualified candidates. Specify the fee structure, payment terms, guarantee period, replacement provisions, and scope of the recruiting engagement. Cover exclusivity arrangements, candidate ownership rules, and confidentiality obligations. Preview in real time and download as PDF or Word. Electronic signature support included. Suitable for contingency, retained, and exclusive recruiting arrangements. Valid across all 50 US states for staffing and placement agencies.
Reference List
Create a professional Reference List with our free online generator. Compile and format your professional, academic, or personal references in a polished document ready to share with potential employers or institutions. Include each reference's full name, title, organization, phone number, email, and your relationship to them. Organize references by category such as professional, academic, or character. Preview in real time and download as PDF or Word. Electronic signature support included. Essential companion to your resume for job applications, academic programs, and professional certifications.
Return to Work Letter
Employee coming back after medical leave, parental leave, or an extended absence? A return-to-work letter sets clear expectations for both sides. It confirms the return date, outlines any schedule accommodations, addresses workspace or role changes that may have occurred during the absence, and documents any medical clearances or restrictions. Whether you're the employer welcoming someone back or the employee confirming your readiness to return, this letter creates an official record that protects everyone. The template covers return dates, modified duties if applicable, reporting instructions, and acknowledgment of company policies. Generate yours in minutes—free PDF and Word format.
Termination Letter
Letting an employee go is never easy, but doing it without proper documentation makes it worse — for everyone. A Termination Letter formally notifies the employee that their position is ending, states the reason, specifies the last day of work, and outlines final pay, benefits, and return of company property. It protects the employer from wrongful termination claims and gives the employee clarity. Whether it's for cause or a layoff, put it in writing. Our free template covers all the basics. Fill it out and download as PDF or Word.
Time Off Request Form
Need a straightforward way for employees to request vacation days, sick leave, or personal time off? A time-off request form standardizes the process so nothing gets lost in email threads or verbal conversations. It captures the employee's name, department, dates requested, type of leave, remaining balance, and manager approval. Whether you manage a team of five or five hundred, having a consistent form prevents scheduling conflicts and creates a paper trail for HR records. The template covers PTO categories, backup coverage arrangements, and approval workflows. Generate yours in minutes—free PDF and Word download, no registration or account needed.
Workplace Incident Report
A workplace incident report form documenting injuries, near-misses, accidents, and safety violations in the workplace, meeting OSHA recordkeeping requirements and supporting workers' compensation claims.
Employment Letters
Demotion Letter
Demoting an employee without proper documentation exposes your company to wrongful demotion claims and discrimination allegations. A Demotion Letter formally notifies the employee of their new title, revised compensation, updated duties, and the effective date of the change. It creates a contemporaneous written record documenting the business justification and showing the decision was not based on any protected characteristic. Whether performance-related or organizational, put the demotion in writing. Our free US template covers all required elements. Fill it out and download as PDF or Word.
Employment Rejection Letter
Failing to notify rejected candidates professionally creates legal exposure and damages your employer brand. An Employment Rejection Letter formally notifies applicants they were not selected, closes the recruitment loop, and protects your company from claims of discriminatory hiring. Whether declining after a resume review, phone screen, or final interview, send a written rejection. Our free US template covers all the right elements — professional tone, no discriminatory language, EEOC-safe wording. Fill it out and download as PDF or Word.
Internship Offer Letter
Hiring an intern without a written offer creates confusion about pay, duration, and whether they're an employee or unpaid trainee — a classification mistake that can trigger DOL investigations and back-pay liability. An Internship Offer Letter sets out start and end dates, compensation (or lawful unpaid status under FLSA's primary beneficiary test), duties, and reporting structure. It also clarifies IP ownership and confidentiality. Our free US template covers all critical elements. Fill it out and download as PDF or Word.
Job Offer Withdrawal Letter
Withdrawing a job offer without proper documentation is legally risky — candidates who resigned from their current job in reliance on the offer may have a promissory estoppel or fraudulent misrepresentation claim. A Job Offer Withdrawal Letter communicates the decision professionally and in writing, documents the legitimate business reason, and minimizes litigation exposure. Our free US template covers all the right elements. Fill it out and download as PDF or Word.
Layoff Notice
Laying off employees without proper written notice exposes your company to WARN Act violations — federal fines and up to 60 days of back pay per employee. A Layoff Notice formally notifies affected employees of the position elimination, the last day of work, severance entitlement, COBRA rights, and whether the layoff is temporary or permanent. Our free US template is WARN Act-informed and covers all required elements. Fill it out and download as PDF or Word.
Pay Raise Letter
Communicating a salary increase verbally without written confirmation leads to disputes, payroll errors, and FLSA record-keeping violations. A Pay Raise Letter formally notifies the employee of their new compensation, the effective date, the reason for the increase, and any changes to overtime eligibility. It creates a permanent payroll record and demonstrates non-discriminatory pay practices. Our free US template covers all required elements. Fill it out and download as PDF or Word.
Promotion Letter
Promoting an employee without a written letter leaves the new title, salary, responsibilities, and FLSA exempt status unconfirmed — creating disputes and payroll errors. A Promotion Letter formally notifies the employee of their new position, revised compensation, updated duties, reporting structure, and effective date. It also documents the reclassification for FLSA overtime purposes. Our free US template covers all required elements. Fill it out and download as PDF or Word.
Recommendation Letter
Create a professional Recommendation Letter with our free online generator. Provide a well-structured endorsement for an employee, student, colleague, or associate for employment, academic, or professional purposes. Highlight the individual's skills, achievements, work ethic, character, and qualifications relevant to the opportunity they are pursuing. Customize the tone and content for the specific recipient and purpose. Preview in real time and download as PDF or Word. Electronic signature support included. Suitable for job applications, promotions, academic programs, and professional certifications across all contexts.
Recommendation Letter Character Reference
Create a professional Character Reference Letter with our free online generator. Provide a personal endorsement of someone's moral character, integrity, and personal qualities for court proceedings, immigration cases, job applications, or community involvement. Describe your relationship with the individual, specific examples of their positive character traits, and your recommendation. Customize the tone and content for the specific purpose. Preview in real time and download as PDF or Word. Electronic signature support included. Suitable for legal, employment, and personal reference purposes across all 50 US states.
College Recommendation Letter
Create a professional College Recommendation Letter with our free online generator. Help students strengthen their college applications with a well-structured endorsement from a teacher, counselor, mentor, or employer. Highlight academic achievements, personal qualities, extracurricular involvement, and potential for success in higher education. Customize for specific universities or general applications. Preview in real time and download as PDF or Word. Electronic signature support included. Suitable for undergraduate and graduate school applications. Follow each institution's specific submission guidelines.
Eagle Scout Recommendation Letter
Create a professional Eagle Scout Recommendation Letter with our free online generator. Support a scout's Eagle Scout application with a well-crafted endorsement highlighting their leadership, community service, character development, and scouting achievements. Describe specific projects, merit badges, and personal growth you have observed. Customize the letter for the Eagle Scout Board of Review. Preview in real time and download as PDF or Word. Electronic signature support included. Follow Boy Scouts of America guidelines for recommendation letter submission and formatting requirements.
Immigration Recommendation Letter
Create a professional Immigration Recommendation Letter with our free online generator. Support a visa or green card application with a well-crafted character reference or employment endorsement. Highlight the applicant's moral character, community contributions, family ties, employment history, and qualifications. Suitable for family-based petitions, employment-based visas, naturalization applications, and asylum cases. Preview in real time and download as PDF or Word. Electronic signature support included. Consult an immigration attorney to ensure the letter meets USCIS requirements for your specific case type.
Recommendation Letter Landlord
Create a professional Landlord Recommendation Letter with our free online generator. Provide a positive rental reference for a current or former tenant applying for a new rental property. Document the tenant's payment history, property care, lease compliance, and overall tenancy experience. Include rental dates, monthly rent amount, and whether you would rent to them again. Preview in real time and download as PDF or Word. Electronic signature support included. Helps tenants secure competitive rental properties. Suitable for residential and commercial tenant references across all 50 US states.
Recommendation Letter Scholarship
Create a professional Scholarship Recommendation Letter with our free online generator. Help students strengthen their scholarship applications with a compelling endorsement from a teacher, professor, employer, or community leader. Highlight academic excellence, leadership qualities, financial need awareness, community involvement, and the student's potential impact. Customize for specific scholarship programs or general applications. Preview in real time and download as PDF or Word. Electronic signature support included. Follow each scholarship program's specific requirements for recommendation letters.
Resignation Letter
Ready to move on from your current job but not sure how to write a professional resignation letter? Whether you're leaving for a better opportunity, personal reasons, or a career change, a well-crafted resignation letter helps you exit gracefully and maintain important professional relationships. It documents your intended last day, offers to assist with the transition, and creates a formal record of your departure. This template covers everything from expressing gratitude for your time at the company to outlining your availability during the notice period. Simple, professional, and effective. Create yours in minutes—free PDF and Word download, no account needed.
Board Resignation Letter
Stepping down from a board of directors? A board resignation letter formally notifies the organization that you're leaving your position, states your last day, and can include a brief reason or expression of gratitude. It's an important record for corporate governance and ensures a smooth leadership transition. Most boards have specific procedures for resignations, and a written letter ensures you follow proper protocol. Fill in your details, preview the letter, and download as PDF or Word -- no account needed.
Resignation Due to Disciplinary Action
Facing disciplinary action at work and considering resignation instead? A resignation letter in lieu of disciplinary action lets you leave with more control over the narrative while documenting the circumstances of your departure. It can acknowledge the situation without admitting fault, set your final work date, and request a neutral reference. Whether you're choosing to resign proactively or your employer has offered it as an alternative to termination, having a carefully worded letter protects your interests and future employment prospects. The template covers departure terms, pending matters, final pay, and benefit continuation. Free PDF and Word—no account needed.
Resignation Letter Retirement
Thinking about retiring and not sure how to let your employer know? A retirement resignation letter helps you leave on a high note. It's more than just a heads-up—it's your chance to express gratitude for years of professional growth, outline your planned departure date, and offer to help with the transition. Whether you've been with the company for a decade or three, putting your retirement plans in writing ensures there's a clear record and no misunderstandings. This template covers everything from your last working day to knowledge transfer arrangements, making the process smooth for everyone involved. Create yours in minutes—free PDF and Word download, no account needed.
Resignation Letter Teacher
Leaving your teaching position and want to resign professionally? A teacher resignation letter addresses the unique aspects of leaving an educational role—timing around the school year, student transition plans, curriculum handoff, and maintaining relationships with colleagues and administration. Whether you're moving to a different school, changing careers, or retiring from teaching, a well-written resignation letter shows respect for your students and institution. The template covers your last day, class transition plans, return of school property, and contact information for follow-up questions. Simple and professional. Create yours in minutes—free PDF and Word download, no account required.
Resignation Letter Two Weeks Notice
Leaving your job and want to give the standard two weeks' notice? A two-weeks-notice resignation letter is the professional way to handle your departure. It clearly states your last working day, offers to help train your replacement, and maintains the good relationship you've built with your employer. Even if you can't wait to start your new role, a proper notice letter protects your reputation and ensures you'll get a positive reference down the road. The template covers your departure date, transition assistance, and a professional expression of gratitude for your time with the company. Create yours in minutes—free PDF and Word download.
Suspension Letter
Suspending an employee without written notice creates FLSA pay liability, weakens your progressive discipline record, and exposes you to discrimination claims. A Suspension Letter formally notifies the employee of the suspension period, whether it is paid or unpaid, the reason, and the conditions for return. It documents the disciplinary action as part of a progressive discipline record. Our free US template covers all required elements. Fill it out and download as PDF or Word.
Employee Transfer Letter
Transferring an employee to a different location, department, or role without written confirmation leads to disputes about pay, duties, and reporting lines. An Employee Transfer Letter formally documents the new position details, transfer date, any relocation assistance, and changes to compensation or benefits. It protects both employer and employee by creating a clear written record of agreed terms. Our free US template covers all required elements. Fill it out and download as PDF or Word.
Termination
Exit Interview Form
A structured exit interview form to gather departing employee feedback on role satisfaction, management, compensation, culture, and reasons for leaving — for HR analysis and organizational improvement.
Final Paycheck Acknowledgment
A document acknowledging an employee's receipt of their final paycheck, including wages, accrued vacation, commissions, and other final compensation, compliant with US state wage payment laws.
Mutual Separation Agreement (Termination)
End an employment relationship by mutual consent with this US Mutual Separation Agreement. Covers severance, release of claims, COBRA, non-disparagement, and reference letter terms.
Severance Agreement
Create a legally binding US Severance Agreement providing termination pay in exchange for a release of employment claims. Covers severance pay, benefits continuation, COBRA, non-disparagement, confidentiality, and ADEA/OWBPA compliance for employees over 40.
Termination for Cause Letter
A formal employer letter terminating an employee for cause, documenting the specific misconduct or policy violations, prior warnings, and effective termination date under US employment law.
Termination Without Cause Letter
A professional at-will employment termination letter for use when ending employment without misconduct, covering final pay, benefits continuation, equipment return, and severance if applicable.
Employment Forms
ADA Reasonable Accommodation Request
If you have a disability that affects your ability to perform your job, the Americans with Disabilities Act gives you the right to request a reasonable accommodation — and your employer is legally required to consider it. This ADA Reasonable Accommodation Request form lets you formally document your disability, explain how it limits your essential job functions, specify what accommodation you need, and provide supporting medical information. A written, dated request creates a legal record that triggers the employer's obligation to engage in the interactive process under 42 U.S.C. §12112(b)(5)(A). Download as PDF or Word.
ADA Compliance Checklist
ADA compliance is not a one-time event — it is an ongoing legal obligation covering employment practices (Title I), physical accessibility (Title III, 28 CFR Part 36), effective communication, and business policies. This ADA Compliance Checklist gives businesses, HR professionals, and facility managers a structured tool to assess compliance across all four dimensions, document deficiencies, assign responsibility, and build a remediation plan. Download as PDF or Word.
ADA Interactive Process Letter
When an employee requests an ADA accommodation, the employer's first required step is to engage the interactive process — a good-faith dialogue to identify an effective reasonable accommodation. This ADA Interactive Process Letter gives employers a professionally structured way to formally initiate that process: acknowledging the request, scheduling a meeting, requesting medical documentation within legal limits, and documenting the employer's good-faith obligations under 42 U.S.C. §12112(b)(5)(A). Download as PDF or Word.
Employment Verification Letter
Create a professional Employment Verification Letter with our free online generator. This essential HR document confirms an individual's current or past employment status with an organization. Includes the employee's name, job title, employment dates, salary or compensation details (when authorized), employment status (full-time, part-time, or contract), and the employer's contact information. Commonly requested for mortgage applications, rental agreements, loan approvals, immigration processes, background checks, and new job applications. Helps employees prove their employment history with official documentation from their employer. Customize with guided form fields, preview in real time, and download as PDF or Word. Includes electronic signature support under the ESIGN Act and UETA. No registration required. Valid in all US states.
FMLA Designation Notice
Once an employer has enough information to determine whether an employee's leave qualifies under the Family and Medical Leave Act, the employer must issue a written Designation Notice within five business days. This FMLA Designation Notice — equivalent to DOL Form WH-382 — formally designates the leave as FMLA-qualifying (or explains why it does not qualify), specifies the amount of leave counted against the employee's entitlement, sets out any paid leave substitution requirements, and notifies the employee of any fitness-for-duty certification requirement upon return. Compliant with 29 CFR §825.300(d). Fill it out step by step, preview in real time, and download as PDF or Word.
FMLA Medical Certification Form
When an employee requests FMLA leave for a serious health condition, the employer has the right to require written medical certification from a treating healthcare provider. This FMLA Medical Certification Form - equivalent to DOL Form WH-380-E (employee's own condition) or WH-380-F (family member's condition) - captures the clinical details employers need: the nature of the serious health condition, the treatment plan, expected duration, need for intermittent leave, and return-to-work prognosis. Compliant with 29 CFR §825.306. Fill it out step by step, preview in real time, and download as PDF or Word.
FMLA Leave Request Form
Need to take leave under the Family and Medical Leave Act? This FMLA Leave Request Form gives employees a clear, legally structured way to notify their employer of a qualifying leave need. Whether the leave is for your own serious health condition, care of a spouse, child, or parent, bonding with a newborn, or a qualifying military exigency, this form captures every detail HR departments require — leave dates, intermittent schedule, concurrent paid leave elections, and medical certification status. Fill it out step by step, preview in real time, and download as PDF or Word.
FMLA Return to Work Certification
Ready to return from FMLA leave? When an employee has taken FMLA leave for their own serious health condition, the employer may require a fitness-for-duty certification from the treating healthcare provider before allowing reinstatement. This FMLA Return to Work Certification — governed by 29 CFR §825.312 — documents the provider's clinical clearance, any temporary work restrictions, the duration of those restrictions, and ongoing treatment needs. Fill it out step by step, preview in real time, and download as PDF or Word.
Job Application Form
Create a professional Job Application Form with our free online template. This standardized employment form collects essential applicant information including personal details, employment history, educational background, professional references, skills and qualifications, and availability. It helps employers maintain a consistent hiring process while ensuring compliance with equal employment opportunity regulations. Suitable for businesses of all sizes across various industries. Fill out the interactive form with guided fields, preview in real time, and download as PDF or Word. Includes electronic signature support under the ESIGN Act and UETA. No account required. Valid in all US states.
Workers' Compensation Claim Form
You were injured at work and now need to file a workers' compensation claim. The claim form is the document that officially puts the workers' comp system in motion — it identifies you, your employer, and the injury, and requests the specific benefits you are entitled to. Our free Workers' Compensation Claim Form covers all standard sections required by state workers' comp boards: employee information, employment details, injury description, medical treatment, witness disclosure, prior injury disclosure, and benefits requested. Download as PDF or Word.
Workers' Compensation First Report of Injury
A workplace injury just happened. The clock is already running — most states require employers to file a First Report of Injury within 3 to 10 days of learning about a workplace injury or risk losing the right to contest the claim. Our free Workers' Compensation First Report of Injury template captures every detail required by state workers' comp boards and OSHA recordkeeping regulations under 29 CFR 1904. Fill in employer and employee information, injury details, medical treatment, and certification. Download as PDF or Word instantly.
Workers' Compensation Light Duty Offer
The treating physician has released the injured worker to modified duty — now the employer needs to act. A properly written Workers' Compensation Light Duty Offer letter documents the specific position, duties, hours, and accommodations being offered, confirms that all tasks fall within the physician's restrictions, sets a response deadline, and includes the required notice about benefit implications upon refusal. Our free template is structured to satisfy state workers' comp return-to-work provisions and protect the employer's right to suspend TTD benefits on a valid offer rejection. Download as PDF or Word.
Workers' Compensation Return to Work Plan
An injured employee is ready to come back — but returning too fast, or without a structured plan, risks re-injury, ongoing disability, and increased claim costs. A Workers' Compensation Return to Work Plan documents a phased schedule for reintegrating the employee into the workplace within their physician-documented restrictions. It defines the duty status, daily hours, assigned tasks, workplace accommodations, and medical review checkpoints. Our free template covers all of these elements in a clear, enforceable format. Download as PDF or Word.
All United States templates →