Volunteer Agreement
This Volunteer Agreement (the "Agreement") is entered into as of [Start Date] (the "Effective Date") by and between:
[Organization Name], located at [Organization Address], [City], [State] [ZIP] (the "Organization"), acting through its authorized representative [Supervisor Name], [Supervisor Title]; and
[Volunteer Name], residing at [Volunteer Address], [City], [State] [ZIP] (the "Volunteer").
The Organization and the Volunteer are hereinafter collectively referred to as the "Parties."
1. PURPOSE AND VOLUNTEER STATUS
The Organization desires to engage the Volunteer in a non-employment capacity to support its mission and programs, and the Volunteer desires to donate their time and services to the Organization. The Volunteer acknowledges and agrees that they are not an employee, agent, or independent contractor of the Organization and shall not be entitled to any wages, salary, benefits, workers' compensation, unemployment insurance, or any other compensation or benefit of employment. The Volunteer's services are provided purely on a voluntary basis and without expectation of remuneration of any kind.
2. TERM AND SCHEDULE
This Agreement shall commence on [Start Date] and shall continue for [Duration]. The expected end date is [End Date]. The Volunteer agrees to perform services according to the following schedule: [Schedule]. Either Party may terminate this Agreement at any time, with or without cause, by providing reasonable notice to the other Party. Upon termination, the Volunteer shall return all Organization property, materials, and confidential information in their possession.
3. VOLUNTEER ROLE AND DUTIES
The Volunteer shall serve in the capacity of [Volunteer Role] at [Volunteer Location] and shall perform the following duties and responsibilities:
[Duties]
The Volunteer agrees to perform all duties in a diligent, professional, and competent manner, and to comply with all applicable policies, procedures, rules, and regulations of the Organization. The Organization reserves the right to modify the Volunteer's duties and responsibilities at any time upon reasonable notice.
4. CONTACT INFORMATION
The Volunteer may be reached at the following contact information for scheduling and communication purposes:
Email: [Volunteer Email], Phone: [Volunteer Phone]
Emergency Contact: [Emergency Contact], Phone: [Emergency Phone]
The Organization's primary contact for volunteer coordination is: [Supervisor Name], [Supervisor Title], Email: [Supervisor Email], Phone: [Supervisor Phone]
5. ASSUMPTION OF RISK AND RELEASE OF LIABILITY
The Volunteer acknowledges that participation in volunteer activities may involve certain risks, including but not limited to physical injury, property damage, exposure to communicable diseases, or exposure to hazardous conditions. The Volunteer assumes all risks associated with their volunteer service and hereby releases, discharges, and holds harmless the Organization, its officers, directors, employees, agents, and representatives from any and all claims, demands, actions, causes of action, liabilities, damages, costs, and expenses (including reasonable attorneys' fees) arising out of or relating to the Volunteer's participation in volunteer activities, except to the extent caused by the Organization's gross negligence or willful misconduct.
6. CODE OF CONDUCT
The Volunteer agrees to conduct themselves in a professional and ethical manner at all times while representing the Organization. The Volunteer shall: (a) treat all individuals with dignity, respect, and fairness; (b) not engage in any activity that could bring disrepute to the Organization; (c) not harass or discriminate against any individual on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, or any other protected characteristic; (d) comply with all applicable federal, state, and local laws; and (e) report any concerns, incidents, or unsafe conditions to the supervisor promptly. The Organization may immediately terminate this Agreement if the Volunteer engages in misconduct or violates any policy.
7. NOTICES
All notices under this Agreement shall be sent to:
Organization: [Organization Name], [Organization Address], [City], [State] [ZIP], Email: [Organization Email], Phone: [Organization Phone]
Volunteer: [Volunteer Name], [Volunteer Address], [City], [State] [ZIP], Email: [Volunteer Email], Phone: [Volunteer Phone]
8. GOVERNING LAW
This Agreement shall be governed by and construed in accordance with the laws of the State of [Governing Law State], without regard to its conflict of laws principles. Any disputes arising under or in connection with this Agreement shall be resolved in the courts of competent jurisdiction in the State of [Governing Law State].
9. SEVERABILITY
If any provision of this Agreement is held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, such invalidity shall not affect the validity of the remaining provisions, which shall continue in full force and effect.
10. ENTIRE AGREEMENT
This Agreement constitutes the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior and contemporaneous negotiations, representations, understandings, and agreements, whether oral or written. No modification or amendment to this Agreement shall be effective unless made in writing and signed by both Parties.
IN WITNESS WHEREOF, the Parties have executed this Volunteer Agreement as of the Effective Date.
ORGANIZATION:
Organization: [Organization Name]
Name: [Supervisor Name]
Title: [Supervisor Title]
Date: [Organization Sign Date]
VOLUNTEER:
Name: [Volunteer Name]
Date: [Volunteer Sign Date]
Party 1
________________
Signature
Date: ________________
Party 2
________________
Signature
Date: ________________
What Is a Volunteer Agreement?
A Volunteer Agreement in the United States records the obligations the parties accept and the terms governing their arrangement.
The legal distinction between volunteers and employees is critical and governed by the Fair Labor Standards Act (FLSA). Under 29 U.S.C. Section 203(e)(4)(A), individuals who volunteer for public agencies and nonprofit organizations are not considered employees if they receive no compensation or only nominal fees, expenses, or reasonable benefits. However, the Department of Labor has consistently held that for-profit businesses cannot use volunteers, as any individual who performs work for a for-profit entity must be compensated under the FLSA. Organizations that improperly classify workers as volunteers face liability for back wages, overtime, and penalties.
The Volunteer Protection Act of 1997 (42 U.S.C. Section 14501 et seq.) provides federal liability protection for volunteers of nonprofit organizations and governmental entities, shielding volunteers from personal liability for harm caused by their acts or omissions while acting within the scope of their volunteer responsibilities, provided they were properly licensed if required, and their conduct was not willful, criminal, or grossly negligent. Many states have enacted additional volunteer protection statutes that supplement the federal protections.
When Do You Need a Volunteer Agreement?
A volunteer agreement is needed whenever a nonprofit organization, school, religious institution, hospital, community group, or government agency engages individuals to perform services without compensation. Charitable organizations running food banks, homeless shelters, disaster relief operations, or community service programs need volunteer agreements for every participant to document their role, establish behavioral expectations, and create a record that the individual is serving voluntarily rather than as an employee.
Schools and educational institutions engaging parent volunteers, classroom assistants, field trip chaperones, and fundraising event helpers need agreements that address background check requirements under state child protection laws, supervision protocols, and restrictions on volunteer access to student records protected by the Family Educational Rights and Privacy Act (FERPA), 20 U.S.C. Section 1232g. Hospitals and healthcare facilities using volunteers for patient interaction, administrative support, or wayfinding need agreements addressing HIPAA confidentiality obligations, infection control protocols, and the scope of activities volunteers are authorized to perform.
Event-based volunteering for marathons, festivals, political campaigns, and conferences requires agreements addressing the specific event dates, assigned duties, safety protocols, and liability waivers. Court-ordered community service volunteers need agreements that satisfy the requirements of their sentence or diversion program, including documentation of hours served and the supervising organization's reporting obligations to the court. International volunteer programs placing participants in overseas projects need agreements addressing health and safety risks, evacuation procedures, cultural conduct expectations, and the organization's limitations of liability for conditions beyond its control.
What to Include in Your Volunteer Agreement
The volunteer role description must clearly identify the activities the volunteer will perform, the department or program they will support, their reporting supervisor, and the expected schedule or time commitment. Include a statement that the volunteer position is unpaid and does not create an employment relationship, that the volunteer is not entitled to wages, benefits, workers' compensation, or unemployment insurance, and that the agreement may be terminated by either party at any time without cause or notice. This language is critical for maintaining the volunteer's exempt status under the FLSA.
The organization's obligations section should describe the training, supervision, and resources the organization will provide, including orientation programs, safety training, and any protective equipment required for the volunteer's assigned duties. Address whether the organization provides volunteer liability insurance coverage, automobile insurance for volunteers using their personal vehicles on organization business, and accident or injury coverage. Many states have enacted Good Samaritan statutes and volunteer protection laws that limit volunteer liability, but these protections often require the volunteer to be acting within the scope of their assigned duties and under the organization's direction.
Conduct and compliance provisions should include the organization's code of conduct, anti-harassment and anti-discrimination policies, drug and alcohol policies, and social media guidelines. Include confidentiality provisions prohibiting the disclosure of sensitive information about the organization's clients, donors, operations, and proprietary methods. For organizations working with vulnerable populations (children, elderly, disabled individuals), specify background check requirements, mandatory reporter obligations under state child abuse and neglect laws, and the consequences of failing to report suspected abuse. Address intellectual property ownership for any work product, content, or creative materials the volunteer produces during their service. Include a liability waiver and assumption of risk provision for activities involving physical risk, and specify the volunteer's obligation to report injuries, accidents, or safety concerns immediately to their supervisor.
Sources & Citations
Statutory citations link to official government sources.
- Fair Labor Standards ActUS – Cornell LII
- FLSAUS – Cornell LII
- HIPAAUS – Cornell LII
Cite this page
Reference this free template in an article, syllabus, or research note:
Forms Legal. (2026). Volunteer Agreement (United States) [Legal document template]. Forms Legal. https://forms-legal.com/usa/employment/contracts/volunteer-agreement
"Volunteer Agreement (United States)." Forms Legal, 2026, https://forms-legal.com/usa/employment/contracts/volunteer-agreement.
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author = {{Forms Legal}},
title = {Volunteer Agreement (United States)},
year = {2026},
howpublished = {\url{https://forms-legal.com/usa/employment/contracts/volunteer-agreement}},
note = {Free legal document template. Based on Fair Labor Standards Act (29 U.S.C. §201-219)}
}Also available for these jurisdictions:
Frequently Asked Questions
Yes, a properly executed Volunteer Agreement is legally binding in United States when it meets the formal requirements established by applicable local law.
A valid Volunteer Agreement in United States requires: (1) legal capacity of the parties, (2) free and informed consent, (3) a lawful purpose, and (4) compliance with any formal requirements specified by local legislation.
While not always legally required, consulting a lawyer in United States is recommended to ensure compliance with all applicable laws and regulations.
In United States, electronic signatures are generally recognized for most contracts. However, certain types of documents may require wet signatures or notarization. Check local requirements.
Breach of a Volunteer Agreement in United States may result in damages, specific performance, or injunctive relief. The aggrieved party can seek remedies through the competent courts.
Yes, electronic signatures are legally valid under the E-SIGN Act (15 U.S.C. 7001) and the Uniform Electronic Transactions Act (UETA) adopted by most states.
The non-breaching party may seek remedies including compensatory damages, specific performance, injunctive relief, or termination. Remedies vary by state law.
Notarization requirements depend on the document type and state law. While not always required, notarization adds authentication and may be necessary for government filing.
This template is provided for informational purposes only and does not constitute legal advice. Laws vary by jurisdiction and change over time. Consult a qualified attorney for advice specific to your situation.Full disclaimer
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