Employment templates for Malaysia
Browse all 78 free employment legal templates for Malaysia. Download as PDF or Word.
Employment Contracts
Agency Worker Agreement (Malaysia)
A Malaysia agency worker agreement for temporary workers supplied by a licensed employment agency to a client company. Governs the tripartite relationship between the employment agency, the agency worker, and the client company under the Employment Act 1955, Private Employment Agencies Act 1981, and Employment (Amendment) Act 2022.
Apprenticeship Agreement (Malaysia)
An Apprenticeship Agreement for Malaysia covering skills training under the National Dual Training System (NDTS) or employer-led apprenticeship programmes, apprentice allowance, structured training plan, and compliance with the Pembangunan Sumber Manusia Berhad (HRD Corp) levy framework.
Commission-Only Agreement (Malaysia)
A Malaysia commission-only agreement for sales agents and representatives earning solely by commission, without a base salary. Covers commission rate, payment trigger, commission calculation, and independent contractor status under the Contracts Act 1950 and Employment Act 1955.
Conciliation Agreement (Malaysia)
A Malaysia Conciliation Agreement (Settlement Agreement) for employers and employees to record the terms of a settlement reached through conciliation at the Industrial Relations Department (JPP) or directly between the parties, resolving an employment dispute including unfair dismissal claims under Section 20 of the Industrial Relations Act 1967 (Act 177). Includes full and final settlement, mutual release, and confidentiality terms.
Contract for Services (Malaysia)
A Malaysia contract for services for independent contractors and service providers, distinct from a contract of service (employment). Governs freelance, consultancy, and project-based engagements under the Contracts Act 1950, without creating employer-employee obligations under the Employment Act 1955.
Director Service Agreement (Malaysia)
A Director Service Agreement for Malaysia that governs the appointment, remuneration, duties, and termination of an executive director under the Companies Act 2016 (Act 777) and the Employment Act 1955 (Act 265). Covers director's fees, fiduciary duties, non-compete provisions, and board obligations.
Domestic Helper Employment Contract (Malaysia)
A Malaysia Domestic Helper Employment Contract for employers hiring foreign domestic workers (pembantu rumah asing) under the Employment Act 1955 (Act 265), Immigration Act 1959/63 (Act 155), and the MOHR Standard Contract for Foreign Domestic Helpers. Covers salary, rest days, medical care, annual leave, repatriation, and the employer's obligations under the approved source country MoU.
Employee Bond / Training Bond Agreement (Malaysia)
A Malaysia employee bond or training bond agreement requiring an employee to remain in employment for a fixed bond period after employer-sponsored training or education, enforceable under the Contracts Act 1950 and Employment Act 1955 subject to reasonableness.
Employment Contract (Malaysia)
A professionally drafted Employment Contract for Malaysia covering position, salary, working hours, leave entitlements, termination, and confidentiality obligations under the Employment Act 1955 (amended 2022), EPF Act 1991, and Industrial Relations Act 1967.
Executive Employment Contract (Malaysia)
A professionally drafted Executive Employment Contract for Malaysian C-suite and senior management positions, covering enhanced remuneration packages, performance bonuses, executive benefits, ESOS/share grants, garden leave, post-employment restrictions, and compliance with the Employment Act 1955 (amended 2022), Companies Act 2016, and Industrial Relations Act 1967.
Fixed-Term Employment Contract (Malaysia)
A professionally drafted Fixed-Term Employment Contract for Malaysia covering project-based and specified-term engagements, automatic expiry, renewal options, and early termination provisions under the Employment Act 1955 (amended 2022), Industrial Relations Act 1967, and EPF Act 1991.
Part-Time Employment Contract (Malaysia)
A Part-Time Employment Contract for Malaysia compliant with the Employment Act 1955 (amended 2022) and the Employment (Part-Time Employees) Regulations 2010. Covers pro-rated leave, EPF, SOCSO, and EIS contributions for part-time employees.
Probationary Employment Contract (Malaysia)
A professionally drafted Probationary Employment Contract for Malaysia covering the probation period, performance review, confirmation, and termination during probation under the Employment Act 1955 (amended 2022), Industrial Relations Act 1967, and EPF Act 1991.
Expatriate Employment Contract (Malaysia)
An Expatriate Employment Contract for Malaysia covering Employment Pass (EP) conditions, relocation allowance, housing, cost-of-living adjustments, tax equalisation, EPF exemption options, and compliance with the Employment Act 1955 and Immigration Act 1959/63 for foreign employees.
Flexible Work Arrangement Agreement (Malaysia)
A Flexible Work Arrangement (FWA) Agreement for Malaysia documenting approved changes to an employee's working hours, days, or location under Section 60P of the Employment Act 1955 (Act 265), as inserted by the Employment (Amendment) Act 2022.
Foreign Worker Employment Contract (Malaysia)
A Malaysia Foreign Worker Employment Contract for employers hiring foreign workers under the Employment Act 1955 (Act 265), Immigration Act 1959/63 (Act 155), and Hiring of Foreigners Rules. Covers work permit conditions, repatriation obligations, EPF/SOCSO contributions, and mandatory standard terms required by the Ministry of Human Resources Malaysia (MOHR).
Gig Worker Agreement (Malaysia)
A Malaysia gig worker agreement for platform-based, on-demand, or freelance workers providing delivery, ride-hailing, or digital services. Reflects the Social Protection for Self-Employed Act 2022 and SOCSO self-employed scheme obligations for Malaysian gig economy workers.
Internship Agreement (Malaysia)
An Internship Agreement for Malaysia covering internship allowance, learning objectives, working hours, confidentiality, and the nature of the internship engagement under Malaysian employment law. Suitable for university industrial training (latihan industri) and graduate internships.
IP Assignment Agreement (Employment) — Malaysia
A Malaysia-compliant Intellectual Property Assignment Agreement for employment contexts, assigning inventions, copyright works, and software developed by employees to the employer under the Copyright Act 1987, Patents Act 1983, and Industrial Designs Act 1996.
Locum Agreement (Malaysia)
A Malaysia locum agreement for temporary healthcare professionals — doctors, pharmacists, dentists, and nurses — providing locum services at a clinic, hospital, or pharmacy. Governed by the Contracts Act 1950, Medical Act 1971, and Private Healthcare Facilities and Services Act 1998.
Non-Compete Agreement (Malaysia)
A Malaysia-compliant Non-Compete Agreement for employment contracts, restricting employees from joining competitors or setting up competing businesses after termination. Drafted with reference to Section 28 of the Contracts Act 1950 and Malaysian court enforceability principles.
Remote Work Agreement (Malaysia)
A Malaysia-compliant Remote Work Agreement documenting the terms of working from home or a remote location, covering work hours, equipment, data security under the Personal Data Protection Act 2010, OSHA 1994 home-office obligations, and performance expectations under the Employment Act 1955.
Sales Commission Agreement (Malaysia)
A Malaysia Sales Commission Agreement for employers and sales agents or employees setting out commission rates, sales targets, payment schedules, clawback provisions, and termination terms. Complies with the Employment Act 1955 (Act 265), Contracts Act 1950 (Act 136), and Malaysian case law on commission entitlements upon termination.
Secondment Agreement (Malaysia)
A Secondment Agreement for Malaysia governing the temporary transfer of an employee from a home employer to a host employer, covering secondment duration, salary reimbursement in MYR, EPF and SOCSO obligations, and return-to-work terms under Malaysian employment law.
Training Bond Agreement (Malaysia)
A Training Bond Agreement (Ikatan Latihan) for Malaysia that obligates an employee to serve the employer for a minimum bond period after completing employer-sponsored training or professional development. Specifies training costs, bond duration, clawback provisions, and exemptions under the Employment Act 1955 and HRD Corp levy framework.
Contractor Agreements
Freelancer Agreement (Malaysia)
A Freelancer Agreement for Malaysia for creative, digital, and professional freelancers. Covers project scope, payment milestones in MYR, copyright assignment under the Copyright Act 1987, revision policy, and contractor status under the Contracts Act 1950.
Independent Contractor Agreement (Malaysia)
An Independent Contractor Agreement for Malaysia that establishes a genuine contractor relationship, not employment. Covers scope of services, fees in MYR, intellectual property assignment, and compliance with the Contracts Act 1950 and Income Tax Act 1967 (withholding tax obligations).
HR Forms
Annual Leave Policy (Malaysia)
A Malaysia-compliant Annual Leave Policy for employers setting out leave entitlements, accrual, carry-forward, and encashment rules under Section 60 of the Employment Act 1955 (Act 265). Covers Peninsular Malaysia statutory minimums, public holidays, and leave application procedures.
Board Resolution — Employment Matters (Malaysia)
A Board of Directors Resolution for Malaysia governing employment matters such as appointment of directors, approval of executive remuneration, authorisation of employment contracts, and HR policy changes under the Companies Act 2016 (Act 777). Includes minutes format and SSM compliance requirements.
Confirmation of Employment Letter (Malaysia)
A formal Confirmation of Employment Letter for Malaysia that confirms an employee's successful completion of the probationary period and permanent appointment under the Employment Act 1955 (Act 265). Includes confirmation date, revised terms, and statutory entitlements.
Employee Handbook (Malaysia)
A Malaysia-compliant Employee Handbook template covering company policies, working hours, leave entitlements, code of conduct, disciplinary procedures, and workplace safety under the Employment Act 1955, Industrial Relations Act 1967, and Occupational Safety and Health Act 1994.
Health and Safety Policy (Malaysia)
A Malaysia Occupational Health and Safety Policy for employers under the Occupational Safety and Health Act 1994 (OSHA 1994, Act 514). Sets out the employer's safety obligations, hazard identification duties, accident reporting under Section 32 OSHA 1994, and OSH Committee requirements under OSH (Safety and Health Committee) Regulations 1996.
HR Policy Handbook (Malaysia)
A professionally drafted HR Policy Handbook for Malaysian employers covering working hours, leave entitlements, termination procedures, and grievance mechanisms under the Employment Act 1955 (as amended by Employment (Amendment) Act 2022), Industrial Relations Act 1967, Occupational Safety and Health Act 1994, and EPF Act 1991.
HR22 Retrenchment Notification (Malaysia)
Official Malaysia HR22 form for notifying the Director General of Labour (DGL) of retrenchment, voluntary separation, or mutual termination of employees under Section 63A of the Employment Act 1955. Required at least 30 days before the retrenchment takes effect.
Performance Appraisal Form (Malaysia)
A Malaysia-compliant Performance Appraisal Form for annual or mid-year employee reviews, covering KPI assessment, competency ratings, development goals, and salary review recommendations in accordance with Industrial Relations Act 1967 and Employment Act 1955 requirements.
Promotion Letter (Malaysia)
A formal Promotion Letter for Malaysia notifying an employee of a change in designation and salary under the Employment Act 1955 (Act 265) and Industrial Relations Act 1967. Records new title, revised salary, effective date, and updated entitlements.
Salary Increment Letter (Malaysia)
A formal Salary Increment Letter for Malaysia documenting a pay increase for an employee under the Employment Act 1955 (Act 265). Records the previous salary, new salary, effective date, and reason for increment for payroll, PCB, and EPF compliance.
Transfer Letter (Malaysia)
A formal Transfer Letter for Malaysia used by employers to transfer an employee to a different branch, department, or location under the Employment Act 1955 (Act 265). Records new posting, effective date, and confirms continuity of service and terms.
Employment Letters
Appointment Letter (Malaysia)
A formal Appointment Letter (Surat Lantikan) for Malaysia confirming a new employee's permanent appointment after probation or confirming a new hire directly into a permanent role. Documents salary in MYR, leave entitlements, EPF and SOCSO, and governing Employment Act 1955 terms.
Bonus Scheme Letter (Malaysia)
A formal Bonus Scheme Letter for Malaysia that sets out the terms and conditions of a discretionary or contractual bonus arrangement between employer and employee under the Employment Act 1955. Specifies bonus type, eligibility criteria, calculation method, performance targets, and payment schedule.
Employment Offer Letter (Malaysia)
A formal Employment Offer Letter for Malaysia setting out the offered position, salary in MYR, start date, probation period, and key employment conditions under the Employment Act 1955. A legally binding offer once accepted by the candidate in writing.
Employment Verification Letter (Malaysia)
An Employment Verification Letter (Surat Pengesahan Pekerjaan) for Malaysia confirming an employee's job title, salary in MYR, and length of service. Used for loan applications, visa applications, rental agreements, and professional licensing submissions.
Retirement Letter (Malaysia)
A formal Retirement Letter for Malaysia for an employee retiring at or after the minimum retirement age of 60 years under the Minimum Retirement Age Act 2012 (Act 753). Covers retirement date, terminal benefits, EPF withdrawal, gratuity, and SOCSO retirement entitlements.
Secondment Release Letter (Malaysia)
A Secondment Release Letter for Malaysia that formally ends an employee's secondment to a host organisation and confirms the employee's return to the home employer. Covers secondment terms, release date, continuity of service, and reintegration arrangements under the Employment Act 1955 (Act 265).
Termination
Domestic Inquiry Findings Report (Malaysia)
A formal Domestic Inquiry Findings Report for Malaysia recording the outcome of a domestic disciplinary inquiry under the Employment Act 1955 (Act 265) and Industrial Relations Act 1967. Documents panel composition, charges, evidence, findings, and penalty recommendation.
Domestic Inquiry Notice (Malaysia)
A formal Domestic Inquiry Notice for Malaysia notifying an employee of the date, time, and charges to be heard at a domestic disciplinary inquiry under the Employment Act 1955 (Act 265) and Industrial Relations Act 1967. Required for natural justice compliance.
Mutual Separation Agreement (Malaysia)
A Mutual Separation Agreement (MSA) for Malaysia that records the agreed terms of consensual termination of employment between employer and employee. Covers settlement payment, tax exemption under the Income Tax Act 1967, full release of claims, and EIS benefit notification under the Employment Insurance System Act 2017.
Resignation Acceptance Letter (Malaysia)
A formal Resignation Acceptance Letter for Malaysia issued by an employer acknowledging and accepting an employee's resignation under the Employment Act 1955 (Act 265). Confirms last working day, notice arrangements, and terminal entitlements.
Resignation Letter (Malaysia)
A formal Resignation Letter for Malaysia used by employees to give notice of resignation under the Employment Act 1955 (Act 265) and the employment contract. Records notice period, last working day, and outstanding entitlements.
Retrenchment Letter (Malaysia)
A formal Retrenchment Letter for Malaysia issued when an employer terminates employment due to redundancy under the Employment Act 1955 (Act 265) and Employment (Termination and Lay-Off Benefits) Regulations 1980. Covers statutory termination benefits, notice, and MOHR notification requirements.
Show Cause Letter (Malaysia)
A formal Show Cause Letter for Malaysia requiring an employee to explain alleged misconduct before a domestic inquiry under the Employment Act 1955 (Act 265) and Industrial Relations Act 1967. Essential first step in the disciplinary process.
Tax Clearance Form CP21 (Malaysia)
Form CP21 is the employer's notification to LHDN of an employee's cessation of employment, departure from Malaysia, or death, under Section 83(3) of the Income Tax Act 1967. Required to obtain a tax clearance letter before the employer releases final salary. Covers cessation, foreign employees, and retirement.
Termination Letter (Malaysia)
A formal Termination Letter for Malaysia used by employers to end an employee's contract with notice under the Employment Act 1955 (Act 265) and Industrial Relations Act 1967. Covers notice period, terminal benefits, and compliance with statutory requirements.
Termination Letter for Misconduct (Malaysia)
A formal Termination Letter for Misconduct in Malaysia issued after a domestic inquiry finding of guilt under the Employment Act 1955 (Act 265) and Industrial Relations Act 1967. Documents the misconduct, inquiry outcome, and dismissal without notice.
Voluntary Separation Scheme (VSS) Agreement (Malaysia)
A Voluntary Separation Scheme (VSS) Agreement for Malaysia that documents the terms of an employer-initiated voluntary separation offer accepted by an employee. Covers ex-gratia payment, Income Tax Act 1967 exemption, EIS benefit eligibility, and release from all employment claims under the Industrial Relations Act 1967.
Warning Letter (Malaysia)
A formal Warning Letter for Malaysia issued by an employer after a finding of minor misconduct under the Employment Act 1955 (Act 265). Documents the misconduct, the warning level (first, final), and future consequences in accordance with Malaysian progressive discipline practice.
Employment Forms
Workplace Accident Report Form (Malaysia)
A Malaysia Workplace Accident Report Form for employers to document workplace accidents, dangerous occurrences, and work-related injuries under the Occupational Safety and Health Act 1994 (OSHA 1994, Act 514) and the NADOPOD Regulations 2004. Supports DOSH Form JKKP 6 submission and SOCSO Employment Injury claims.
Contractor Safety Induction Form (Malaysia)
A Malaysia Contractor Safety Induction Form for principal employers to brief and document contractors' acknowledgement of site safety rules, hazards, emergency procedures, and OSHA 1994 obligations before commencing work on site. Complies with DOSH and CIDB construction safety requirements.
CP22 Form — New Employee Notification (Malaysia)
A Malaysia CP22 form (Borang CP22) — the employer's notification to the Inland Revenue Board (LHDN) of a new employee commencing employment. Must be submitted within 30 days of the new employee's commencement date under Section 83 of the Income Tax Act 1967.
CP22A Form — Cessation of Employment (Malaysia)
Official Malaysia Inland Revenue Board (LHDN) CP22A form for notifying the Director General of Inland Revenue of an employee's cessation of employment, retirement, or departure from Malaysia. Required under Section 83(3) of the Income Tax Act 1967.
CP39A Form — PCB Supplementary Schedule (Malaysia)
Malaysia LHDN CP39A supplementary Monthly Tax Deduction (PCB) schedule for computing tax deductions on additional remuneration, bonus, or lump sum payments under the Income Tax (Deduction from Remuneration) Rules 1994.
CP58 Form — Commission / Incentive Payment Statement (Malaysia)
Malaysia LHDN CP58 form issued by a company to an agent, dealer, or distributor stating commissions, incentives, and other payments made during the calendar year. Required under Section 83A of the Income Tax Act 1967 for non-employee commission recipients.
CP8A Form — Employer's Return of Remuneration (Malaysia)
A Malaysia CP8A form (Borang CP8A) — the employer's return of remuneration from employment filed with the Inland Revenue Board (LHDN) by 31 March each year. Documents total remuneration, tax deducted (MTD/PCB), EPF contributions, and benefits-in-kind for each employee.
EIS Contribution Form (Malaysia)
An Employment Insurance System (EIS) Contribution Form for Malaysia used by employers to record and calculate monthly EIS contributions payable to SOCSO (PERKESO) under the Employment Insurance System Act 2017 (Act 800). Covers employee registration, contribution rates, and SOCSO payment schedules.
Expense Claim Form (Malaysia)
A Malaysia-compliant Expense Claim Form for employees to submit business expense reimbursements including travel, accommodation, meals, and entertainment, with GST/SST receipt requirements and LHDN tax treatment references under the Income Tax Act 1967.
Employee Grievance Form (Malaysia)
A Malaysia Employee Grievance Form for employees to formally raise workplace complaints — including unfair treatment, harassment, discrimination, or breach of employment terms — under the Code of Conduct for Industrial Harmony 1975 and the Employment Act 1955 (Act 265).
Hazard Identification Form (HIRARC) — Malaysia
A Malaysia Hazard Identification, Risk Assessment and Risk Control (HIRARC) Form for employers under the Occupational Safety and Health Act 1994 (OSHA 1994, Act 514) and the DOSH HIRARC Guidelines 2008. Identifies workplace hazards, assesses risk levels, and documents control measures.
Industrial Court Claim Form (Malaysia)
A Malaysia Industrial Court Claim preparation form for employees making a representation for unfair dismissal, constructive dismissal, or breach of a collective agreement under Section 20 of the Industrial Relations Act 1967 (Act 177). Guides claimants through the key facts required for a Memorandum of Representation to the Director General of Industrial Relations.
Labour Complaint Form (Malaysia)
A Labour Complaint Form for Malaysia used to submit employment grievances to the Labour Department (Jabatan Tenaga Kerja, JTK) under the Employment Act 1955 (Act 265). Documents wage disputes, wrongful deductions, unpaid overtime, forced resignation, and other breaches of the Employment Act 1955 for Labour Officer investigation.
Leave Application Form (Malaysia)
A Malaysia-compliant Leave Application Form for employees to formally request annual leave, sick leave, emergency leave, or other leave types under the Employment Act 1955. Includes supervisor approval workflow and leave balance tracking.
Maternity Leave Notice (Malaysia)
A Malaysia-compliant Maternity Leave Notice for female employees to formally notify their employer of upcoming maternity leave under the Employment Act 1955 (as amended 2022), covering 98 days of paid maternity leave, confinement dates, and return-to-work planning.
Medical Certificate Claim Form (Malaysia)
A Malaysia-compliant Medical Certificate Claim Form for employees to submit sick leave supported by a registered medical practitioner's certificate under the Employment Act 1955 and Medical Act 1971. Includes SOCSO injury claim reference and hospitalisation leave tracking.
Overtime Claim Form (Malaysia)
A Malaysia-compliant Overtime Claim Form for employees to formally claim overtime pay under the Employment Act 1955. Calculates overtime at 1.5x, 2x, or 3x rates for normal days, rest days, and public holidays under Section 60A and 60C of the Employment Act 1955.
Paternity Leave Notice (Malaysia)
A Malaysia-compliant Paternity Leave Notice for male employees to formally notify their employer of their seven-day paid paternity leave entitlement introduced by the Employment (Amendment) Act 2022, effective 1 January 2023, under Section 60FA of the Employment Act 1955.
PCB Monthly Tax Deduction Form (Malaysia)
A Potongan Cukai Bulanan (PCB) Monthly Tax Deduction Form for Malaysia used by employers to calculate and record monthly income tax deductions from employee salaries, remitted to the Inland Revenue Board of Malaysia (LHDN) under Section 107 of the Income Tax Act 1967 (Act 53).
Salary Slip Template (Malaysia)
A Salary Slip (Slip Gaji) template for Malaysia showing gross salary in MYR, EPF and SOCSO deductions, PCB/MTD income tax deduction, EIS, allowances, and net pay. Compliant with Employment Act 1955 Section 61 record-keeping requirements.
SOCSO Borang 34 — Accident / Occupational Disease Report (Malaysia)
Malaysia PERKESO Borang 34 employer report of employment injury, accident, or occupational disease. Required under Section 26 of the Employees' Social Security Act 1969 within 48 hours of an accident or diagnosis of occupational disease.
SOCSO Borang 8 — Employer Contribution Schedule (Malaysia)
Malaysia PERKESO (SOCSO) Borang 8 employer monthly contribution schedule for remitting Employment Injury Scheme and Invalidity Scheme contributions under the Employees' Social Security Act 1969. Required for all employers with SOCSO-registered employees.
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