Companies House Confirmation Statement Cover Letter (UK)
[Company Name]
Company Number: [Company Number]
Registered Office: [Registered Office Address]
[Letter Date]
The Registrar of Companies
Companies House
Crown Way
Cardiff
CF14 3UZ
Re: Confirmation Statement — [Company Name] (Company Number: [Company Number]) — Review Date: [Review Date]
Dear Sir or Madam,
I write on behalf of [Company Name] (company number [Company Number]) to submit the enclosed Confirmation Statement (Form CS01) made up to the review date of [Review Date], in accordance with sections 853A–853L of the Companies Act 2006.
I confirm that the information contained in the enclosed Form CS01 is accurate and complete as at the review date. The following changes are being confirmed or updated with this filing:
[Changes Description]
Please update the company's public record at Companies House accordingly.
Please direct any correspondence relating to this filing to the contact details below.
Yours faithfully,
[Signatory Name]
[Signatory Capacity]
For and on behalf of [Company Name]
Email: [Contact Email]
Enc: Form CS01 (Confirmation Statement)
Director / Authorised Signatory
________________
Signature
What Is a Companies House Confirmation Statement Cover Letter (UK)?
A Companies House Confirmation Statement Cover Letter in the United Kingdom makes a statutory filing or company-administration record and sets out the particulars the registrar or revenue authority requires, with its requirements set by the Companies Act 2006.
Under sections 853A–853L of the Companies Act 2006, every UK company must deliver a confirmation statement to Companies House at least once in every 12-month period. The confirmation statement must be filed within 14 days of the end of the 12-month review period. While most confirmation statements are now filed online through the Companies House WebFiling service (which does not require a separate cover letter), some companies — particularly those filing by post, or those with unusual share capital structures that cannot be handled online — still file paper confirmation statements. In these cases, a professionally drafted cover letter confirms that the filing is clearly attributed to the correct company and authorised by the appropriate person.
The cover letter should identify the company by its full registered name and Companies House number, state the review date of the confirmation statement, confirm that the enclosed Form CS01 is complete and accurate, identify the person authorising the submission, and provide contact details for correspondence.
Our UK Confirmation Statement Cover Letter template provides a clear, professional format for accompanying paper CS01 filings, confirming that the submission is processed efficiently by Companies House.
The legal framework governing the Companies House Confirmation Statement Cover Letter (UK) in United Kingdom draws on several key statutes and regulatory bodies. Under the Companies Act 2006, Companies House maintains the register of UK companies. Section 386 of the Companies Act 2006 sets accounting record obligations. The Competition and Markets Authority (CMA) enforces the Consumer Rights Act 2015. The Financial Conduct Authority (FCA) regulates financial services under the Financial Services and Markets Act 2000. The High Court of Justice has jurisdiction under the Senior Courts Act 1981. Parties executing a Companies House Confirmation Statement Cover Letter (UK) in United Kingdom should confirm the document reflects current law, including any amendments enacted since the original drafting date. The Companies Act 2006 sets the foundational requirements.
When Do You Need a Companies House Confirmation Statement Cover Letter (UK)?
A Companies House Confirmation Statement Cover Letter is needed whenever a company is filing its Confirmation Statement (CS01) by post rather than online. While the Companies House WebFiling service allows companies to submit their confirmation statement digitally without a cover letter, there are several situations in which a paper filing (accompanied by a cover letter) may be necessary or preferred.
Companies with complex share capital structures — including companies with multiple classes of shares, partly paid shares, or shares with non-standard rights — may find that the online filing system does not accommodate their share capital information, making a paper filing necessary.
Companies whose authorised signatories do not have access to the Companies House WebFiling authentication code — for example, because the code has been lost or not received — may need to file by post while seeking a replacement code.
Companies that use a professional agent (such as an accountant, company secretary, or solicitor) to manage their Companies House filings may prefer to include a cover letter from the agent confirming their authority to file on the company's behalf.
When a company is in the process of being restored to the register following a strike-off, paper filings accompanied by cover letters may be required for certain administrative steps.
Finally, companies that wish to keep a formal paper record of their Companies House correspondence may include a cover letter with all filings as a matter of good corporate governance practice. The cover letter creates a contemporaneous record of when the filing was sent and by whom, which can be useful evidence if there is ever a dispute about whether a filing was made on time.
Parties in United Kingdom should prepare a Companies House Confirmation Statement Cover Letter (UK) proactively rather than waiting for a dispute to arise. Courts interpret agreements based on the written terms rather than oral representations. Under the Companies Act 2006, Companies House maintains the register of UK companies. Section 386 of the Companies Act 2006 sets accounting record obligations. The Competition and Markets Authority (CMA) enforces the Consumer Rights Act 2015. The Financial Conduct Authority (FCA) regulates financial services under the Financial Services and Markets Act 2000. The High Court of Justice has jurisdiction under the Senior Courts Act 1981. Where the transaction involves regulated activities, prior approval from the relevant authority may be required before execution.
What to Include in Your Companies House Confirmation Statement Cover Letter (UK)
A well-drafted Companies House Confirmation Statement Cover Letter should include the following key elements.
Company identification: The full registered name of the company exactly as it appears on the Companies House register, along with the company's registered number. This information should appear prominently at the top of the letter to enable Companies House to match the letter to the correct filing.
Review date: The specific review date (the date to which the confirmation statement is made up) should be clearly stated. The review date is normally the anniversary of the company's incorporation date or the date of the previous confirmation statement.
Description of enclosure: A clear statement that the letter is accompanied by the completed Form CS01 (Confirmation Statement), and a description of any other documents enclosed (such as updated shareholder information or share capital details).
Confirmation of accuracy: A statement by the authorised signatory confirming that the information in the enclosed CS01 is accurate and complete as at the review date, and that Companies House may update the company's public record accordingly.
Identification of authorised signatory: The name, title (director or company secretary), and signature of the person authorising the filing on behalf of the company.
Contact details: A contact name, address, telephone number, and email address for correspondence relating to the filing.
Date: The date on which the letter and accompanying documents are sent, which provides a record of the submission date.
Additional compliance elements for a Companies House Confirmation Statement Cover Letter (UK) used in United Kingdom include: Under the Companies Act 2006, Companies House maintains the register of UK companies. Section 386 of the Companies Act 2006 sets accounting record obligations. The Competition and Markets Authority (CMA) enforces the Consumer Rights Act 2015. The Financial Conduct Authority (FCA) regulates financial services under the Financial Services and Markets Act 2000. The High Court of Justice has jurisdiction under the Senior Courts Act 1981. Forms-legal.com provides this template as a starting point for United Kingdom-compliant documentation.
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Reference this free template in an article, syllabus, or research note:
Forms Legal. (2026). Companies House Confirmation Statement Cover Letter (UK) (United Kingdom) [Legal document template]. Forms Legal. https://forms-legal.com/uk/business/corporate/company-confirmation-statement-uk
"Companies House Confirmation Statement Cover Letter (UK) (United Kingdom)." Forms Legal, 2026, https://forms-legal.com/uk/business/corporate/company-confirmation-statement-uk.
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author = {{Forms Legal}},
title = {Companies House Confirmation Statement Cover Letter (UK) (United Kingdom)},
year = {2026},
howpublished = {\url{https://forms-legal.com/uk/business/corporate/company-confirmation-statement-uk}},
note = {Free legal document template. Based on Companies Act 2006}
}Frequently Asked Questions
A confirmation statement (previously known as an annual return) is a document that every company registered in England and Wales must file with Companies House at least once every 12 months under sections 853A–853L of the Companies Act 2006. The confirmation statement confirms that the information held at Companies House about the company is accurate and up to date at a specified review date. All companies — including dormant companies, companies not trading, and companies limited by guarantee — must file a confirmation statement. The obligation applies from the date of incorporation. The confirmation statement (Form CS01) must be filed online or by post within 14 days of the review period. Failure to file on time is a criminal offence under section 853K of the Companies Act 2006, and the company and its officers can be prosecuted and fined. Persistent failure to file can result in Companies House striking off the company. The filing fee for a confirmation statement filed online is £13; the paper filing fee is £40 (fees as at 2024 — check the Companies House website for current fees).
The confirmation statement (Form CS01) requires the company to confirm or update various categories of information held at Companies House. These include: the company's registered office address; the address of any SAIL (Single Alternative Inspection Location) where company records are held; the company's principal business activities (SIC codes); the details of all current directors, including their names, service addresses, dates of birth, nationalities, and occupations; the details of the company secretary (if any); the company's share capital structure, including the total number of shares issued of each class, their aggregate nominal value, and the prescribed particulars of rights attached to each class; the details of all current shareholders (for companies with a register of members — details of the name and address of each member and the number and class of shares held); and the details of all persons with significant control (PSCs) as recorded in the PSC register. If any of this information has changed since the last confirmation statement, the company must update Companies House either through the confirmation statement itself or by filing separate notification forms before submitting the CS01.
The review period for a company's confirmation statement is a 12-month period that begins on the date of incorporation (for the first confirmation statement) or the day after the last review date (for subsequent confirmation statements). For example, if a company was incorporated on 1 March 2023, its first review period ends on 28 February 2024, and the confirmation statement must be filed within 14 days of that date — that is, by 13 March 2024. Once the first confirmation statement is filed, the next review period begins the following day and ends 12 months later. The company can choose to file the confirmation statement at any point during the review period (not just at the end) — filing early does not change the start of the next review period, which always begins from the date the last confirmation statement was made up to. Companies House will send reminder letters to the company's registered office address and to the registered email address (if provided) before the due date.
A confirmation statement may be filed by any director, the company secretary (if the company has one), or an authorised agent (such as a company formations agent, accountant, or solicitor) acting on behalf of the company. The person filing the confirmation statement is certifying to the Registrar of Companies that the information in the statement is accurate. Under section 853D of the Companies Act 2006, the company must deliver the confirmation statement to the Registrar. The company's authorised signatory must authenticate the submission. For online filings through Companies House WebFiling, authentication is provided by the company's WebFiling authentication code (a 6-character code issued to each company upon incorporation). For paper filings (Form CS01), the form must be signed by a director or the company secretary. Third-party agents who file on behalf of companies may use their own Companies House credentials and client authorisation codes. A cover letter accompanying the paper confirmation statement filing should clearly identify the company, the review date, and the person authorising the filing.
Failure to file a confirmation statement within the required timeframe has serious consequences. Under section 853K of the Companies Act 2006, if a company fails to deliver a confirmation statement to Companies House within 14 days after the end of the review period, the company and every officer of the company who is in default commits a criminal offence. The maximum penalty on conviction is a fine — currently £5,000 per officer on summary conviction. In practice, Companies House rarely prosecutes individual directors for late filing but does issue late filing reminder notices and may refer persistent offenders to the Registrar's enforcement team. More significantly, if a company persistently fails to file confirmation statements and annual accounts, Companies House has the power to strike off the company from the register under section 1000 of the Companies Act 2006 on the ground that it appears not to be carrying on business. A company that has been struck off ceases to exist as a legal entity, and its assets vest in the Crown as bona vacantia. Restoring a company to the register after strike-off requires a court application and payment of restoration fees, which can be expensive and time-consuming.
This template is provided for informational purposes only and does not constitute legal advice. Laws vary by jurisdiction and change over time. Consult a qualified attorney for advice specific to your situation.Full disclaimer
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