Annual General Meeting Notice (UK)
NOTICE OF ANNUAL GENERAL MEETING
[Company Name]
(Company Number: [Company Number])
Registered Office: [Registered Office Address]
Date of notice: [Notice Date]
NOTICE IS HEREBY GIVEN that the Annual General Meeting of [Company Name] (the "Company") will be held at [Meeting Venue] on [Meeting Date] at [Meeting Time] to transact the following business:
ORDINARY BUSINESS
To receive and adopt the directors' report and the audited financial statements of the Company for the financial year ended [Financial Year].
To declare a final dividend as recommended by the directors (if applicable).
To re-elect the directors retiring in accordance with the Company's articles of association.
To reappoint the auditors (if applicable) and to authorise the directors to fix their remuneration.
SPECIAL BUSINESS
[Special Business]
NOTES
1. Any member entitled to attend and vote at the meeting is also entitled to appoint a proxy to attend and vote on their behalf. A proxy need not be a member of the Company.
2. To be effective, a proxy appointment must be received by the Company not less than 48 hours before the time fixed for the meeting.
3. The register of members will be available for inspection at the meeting.
By order of the Board
[Signatory Name]
[Signatory Title]
For and on behalf of [Company Name]
[Notice Date]
Director / Company Secretary
________________
Signature
What Is a Annual General Meeting Notice (UK)?
An Annual General Meeting Notice in the United Kingdom records a corporate decision and the meeting or written procedure by which the directors or members reached it, under the framework of the Companies Act 2006.
The legal framework governing the Annual General Meeting Notice (UK) in United Kingdom draws on several key statutes and regulatory bodies. Under the Companies Act 2006, Companies House maintains the register of UK companies. Section 386 of the Companies Act 2006 sets accounting record obligations. The Competition and Markets Authority (CMA) enforces the Consumer Rights Act 2015. The Financial Conduct Authority (FCA) regulates financial services under the Financial Services and Markets Act 2000. The High Court of Justice has jurisdiction under the Senior Courts Act 1981. Parties executing a Annual General Meeting Notice (UK) in United Kingdom should confirm the document reflects current law, including any amendments enacted since the original drafting date. The Companies Act 2006 sets the foundational requirements.
When Do You Need a Annual General Meeting Notice (UK)?
An AGM Notice is needed whenever a UK company — private or public — is required or chooses to hold its Annual General Meeting. For public companies, an AGM is mandatory and the notice must be sent at least 21 clear days before the meeting (or 14 days if shareholders pass a special resolution to allow this, subject to conditions). For private companies, the AGM is optional unless the articles require it, but many companies find it a useful occasion to approve the annual accounts, declare final dividends, and transact other routine business. Common triggers for an AGM Notice include: the requirement to lay the annual report and accounts before members; a proposal to re-elect directors whose term has expired under the articles; a resolution to reappoint the auditors and authorise the directors to fix their remuneration; approval of a final dividend recommended by the directors; and any other special business such as approving a directors' remuneration report or granting authority to allot new shares. Even where an AGM is not legally required, sending a formal notice and holding a structured meeting provides a useful governance record, demonstrates transparency to shareholders and investors, and confirms that important decisions such as dividend approval are properly minuted. Companies with investor shareholders, loan agreements with covenants, or shareholder agreements will often be contractually required to hold AGMs and maintain proper meeting records.
Parties in United Kingdom should prepare a Annual General Meeting Notice (UK) proactively rather than waiting for a dispute to arise. Courts interpret agreements based on the written terms rather than oral representations. Under the Companies Act 2006, Companies House maintains the register of UK companies. Section 386 of the Companies Act 2006 sets accounting record obligations. The Competition and Markets Authority (CMA) enforces the Consumer Rights Act 2015. The Financial Conduct Authority (FCA) regulates financial services under the Financial Services and Markets Act 2000. The High Court of Justice has jurisdiction under the Senior Courts Act 1981. Where the transaction involves regulated activities, prior approval from the relevant authority may be required before execution.
What to Include in Your Annual General Meeting Notice (UK)
A legally compliant UK AGM Notice must include: the name of the company; the date, time, and place of the meeting; the business to be transacted (the agenda), distinguishing between ordinary and special business; the text of any special resolutions proposed; notice of the right of members to appoint proxies, with a statement that a proxy need not be a member; the proxy form or instructions for appointing a proxy electronically; and, for public companies, the statutory statements required under the Companies Act 2006. The agenda typically covers: receiving the directors' report and annual accounts; declaring a final dividend (if applicable); re-electing directors retiring by rotation; reappointing auditors; authorising directors to fix auditors' remuneration; and any special business. The notice must clearly distinguish ordinary resolutions (simple majority) from special resolutions (75% majority), as different notice periods apply. The notice must be sent to all members entitled to receive it, to each director, and to the auditors (if any). The Companies Act 2006 allows notices to be sent electronically if members have agreed to receive communications by email. Keep a record of when and how notice was given in case of any dispute about the validity of the meeting or resolutions passed at it.
Additional compliance elements for a Annual General Meeting Notice (UK) used in United Kingdom include: Under the Companies Act 2006, Companies House maintains the register of UK companies. Section 386 of the Companies Act 2006 sets accounting record obligations. The Competition and Markets Authority (CMA) enforces the Consumer Rights Act 2015. The Financial Conduct Authority (FCA) regulates financial services under the Financial Services and Markets Act 2000. The High Court of Justice has jurisdiction under the Senior Courts Act 1981. Forms-legal.com provides this template as a starting point for United Kingdom-compliant documentation.
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Reference this free template in an article, syllabus, or research note:
Forms Legal. (2026). Annual General Meeting Notice (UK) (United Kingdom) [Legal document template]. Forms Legal. https://forms-legal.com/uk/business/corporate/uk-annual-general-meeting-notice
"Annual General Meeting Notice (UK) (United Kingdom)." Forms Legal, 2026, https://forms-legal.com/uk/business/corporate/uk-annual-general-meeting-notice.
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author = {{Forms Legal}},
title = {Annual General Meeting Notice (UK) (United Kingdom)},
year = {2026},
howpublished = {\url{https://forms-legal.com/uk/business/corporate/uk-annual-general-meeting-notice}},
note = {Free legal document template. Based on Companies Act 2006}
}
Frequently Asked Questions
An Annual General Meeting notice is a formal document required under the Companies Act 2006 to inform shareholders of an upcoming AGM. Section 336 of the Act requires public companies to hold an AGM within six months of their financial year-end. The notice must be sent at least 21 clear days before the meeting date, as stipulated by Section 307(2). It must include the date, time, and location of the meeting, along with the resolutions to be proposed. For private companies, the requirement to hold an AGM was removed by the Companies Act 2006, unless their articles of association specifically require one. The notice serves as the official communication to all members entitled to attend and vote. Under United Kingdom law, Companies Act 2006, parties should seek independent legal advice from a qualified lawyer to confirm compliance with all applicable requirements. Under the Companies Act 2006, Companies House maintains the register of UK companies. Section 386 of the Companies Act 2006 sets accounting record obligations. Forms-legal.com provides this template as a starting point for United Kingdom-compliant documentation.
A valid AGM notice under the Companies Act 2006 must contain several essential elements. These include the date, time, and place of the meeting, the general nature of business to be transacted, and details of any special resolutions to be proposed (requiring 75% majority under Section 283). The notice must also include information about the right to appoint a proxy under Section 324, and for quoted companies, the right to ask questions under Section 319A. If directors are to be appointed or re-appointed, their biographical details should be included. The notice period is 21 clear days for public companies and 14 clear days for private companies, though members holding 90% (or 95% for public companies) of voting shares may consent to shorter notice. Under United Kingdom law, Companies Act 2006, parties should seek independent legal advice from a qualified lawyer to confirm compliance with all applicable requirements. Under the Companies Act 2006, Companies House maintains the register of UK companies. Section 386 of the Companies Act 2006 sets accounting record obligations. Forms-legal.com provides this template as a starting point for United Kingdom-compliant documentation.
Under the Companies Act 2006, an AGM notice must be sent to every member of the company, every director, and the company auditors as per Section 502. Members who are entitled to receive notice are those whose names appear on the register of members on the record date. The articles of association may specify additional persons entitled to receive notice. If a member has died or become bankrupt, notice should be sent to their personal representatives or trustee in bankruptcy. The notice can be sent by post, electronically (if the recipient has agreed), or via the company website under Section 309. Failure to give proper notice can render the proceedings at the AGM void, unless the court orders otherwise. Under United Kingdom law, Companies Act 2006, parties should seek independent legal advice from a qualified lawyer to confirm compliance with all applicable requirements. Under the Companies Act 2006, Companies House maintains the register of UK companies. Section 386 of the Companies Act 2006 sets accounting record obligations. Forms-legal.com provides this template as a starting point for United Kingdom-compliant documentation.
A Annual General Meeting Notice (UK) does not legally require a lawyer in United Kingdom, and individuals and businesses may draft and execute the document independently. The Companies Act 2006 does not mandate legal representation for the creation or signing of this type of document. However, seeking independent legal advice from a qualified United Kingdom lawyer is recommended for transactions involving substantial financial value, complex regulatory requirements, or cross-border elements where multiple legal jurisdictions may apply. A lawyer can verify that the document complies with all applicable statutory requirements, identify potential risks specific to the transaction, and confirm that the terms adequately protect the interests of all parties involved. The High Court of Justice has jurisdiction over disputes arising from this type of document, and Companies House may impose additional compliance obligations depending on the nature of the underlying transaction. Professional legal review is particularly advisable where the document will be submitted to government agencies or used as evidence in legal proceedings.
A Annual General Meeting Notice (UK) does not legally require a solicitor in the United Kingdom, though legal advice is recommended for complex transactions. Under UK law, individuals may draft and execute this type of document independently. The Consumer Rights Act 2015 provides consumer protections. However, Companies House, HM Revenue and Customs (HMRC), or other regulatory bodies may have specific requirements. For property transactions, the Land Registry requires qualified conveyancers under the Land Registration Act 2002. The UK GDPR and Data Protection Act 2018 impose obligations on parties handling personal data, and legal review confirms compliance. Where disputes arise, the High Court of Justice, County Court, or Employment Tribunal have jurisdiction. Forms-legal.com provides this template as a starting point — always review with a qualified UK solicitor for significant transactions involving substantial value or regulatory complexity.
This template is provided for informational purposes only and does not constitute legal advice. Laws vary by jurisdiction and change over time. Consult a qualified attorney for advice specific to your situation.Full disclaimer
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