Quotation Template (New Zealand)
QUOTATION
Quotation No: [Quotation Number]
Date: [Quotation Date]
Valid Until: [Validity Period]
FROM (Supplier):
[Supplier Name]
NZBN: [Supplier NZBN]
GST No: [Supplier GST Number]
[Supplier Address], [Supplier City] [Supplier Postcode]
Email: [Supplier Email] Phone: [Supplier Phone]
TO (Client):
[Client Name]
Attention: [Client Contact Name]
[Client Address], [Client City] [Client Postcode]
Email: [Client Email]
SCOPE OF WORK
We are pleased to provide the following quotation for the supply of goods and/or services as described below:
[Project Description]
Estimated completion time: [Estimated Completion].
EXCLUSIONS
The following are expressly excluded from this Quotation: [Exclusions].
Any work, materials, or services not expressly described in this Quotation are excluded. Variations to scope may result in additional charges and will be confirmed in writing before proceeding.
ITEMISED PRICING (NZD)
[Line Items]
Subtotal (excl. GST): NZD $[Subtotal Amount]
GST (15%): NZD $[GST Amount]
TOTAL (incl. GST): NZD $[Total Amount]
All prices are in New Zealand dollars (NZD) and are exclusive of GST at 15% as shown above. A valid tax invoice compliant with the Goods and Services Tax Act 1985 will be issued upon acceptance of this Quotation.
PAYMENT TERMS
Payment is due [Payment Terms]. Payment must be made by internet banking (bank transfer) to the bank account details set out in the tax invoice, unless otherwise agreed in writing.
If payment is not received by the due date, interest may be charged on overdue amounts at the rate of 10% per annum calculated daily. The Supplier reserves the right to suspend work pending payment of overdue amounts.
ACCEPTANCE
This Quotation is valid for [Validity Period] from the date stated above. After this period, prices may be revised. To accept this Quotation, please confirm by [Acceptance Method].
Acceptance of this Quotation constitutes a binding contract between [Supplier Name] and [Client Name] under the Contract and Commercial Law Act 2017 (CCLA) on the terms set out herein and the Supplier's standard terms and conditions (if any).
CONSUMER GUARANTEES ACT 1993 NOTICE
Where the Client acquires goods or services as a consumer as defined in the Consumer Guarantees Act 1993 (CGA), the following statutory guarantees apply and cannot be excluded by this Quotation or any resulting contract: that goods will be of acceptable quality (s 6); that goods will be fit for any particular purpose made known to the supplier (s 9); that services will be carried out with reasonable care and skill (s 28); and that services will be completed within a reasonable time (s 30). Where the Client acquires goods or services for the purposes of a business (and both parties are in trade), the parties may agree in writing to contract out of the CGA under section 43, provided it is fair and reasonable to do so.
GENERAL TERMS
Governing Law: This Quotation and any resulting contract are governed by the laws of New Zealand, including the Contract and Commercial Law Act 2017 (CCLA), the Consumer Guarantees Act 1993, and the Fair Trading Act 1986. Each party submits to the non-exclusive jurisdiction of the courts of New Zealand.
Variations: Any changes to the scope of work described in this Quotation must be agreed in writing before the Supplier is obliged to perform additional work. Additional work will be charged at rates agreed in writing at the time of the variation.
Intellectual Property: All intellectual property in any designs, plans, drawings, or documents prepared by the Supplier remains the property of the Supplier unless otherwise agreed in writing. Under the Copyright Act 1994 (NZ), copyright in work created by an independent contractor vests in the author unless assigned by written agreement.
GST: The Supplier is registered for GST under the Goods and Services Tax Act 1985 (GST No [Supplier GST Number]). All quoted prices are exclusive of GST at 15%. A valid tax invoice showing the Supplier's GST number and the amount of GST at 15% will be issued upon completion or as agreed.
AUTHORISED BY:
[Supplier Name] NZBN: [Supplier NZBN]
Signature: ________________________ Date: _______________
Name: _____________________________ Position: ___________
CLIENT ACCEPTANCE (if signing to accept):
I/We, [Client Name], confirm acceptance of this Quotation.
Signature: ________________________ Date: _______________
Name: _____________________________ Position: ___________
Supplier
________________
Signature
Client
________________
Signature
What Is a Quotation Template (New Zealand)?
A Quotation Template in New Zealand records the goods or services supplied, the amounts payable, and the payment terms between supplier and customer, consistent with the Companies Act 1993.
New Zealand businesses in every sector — from building and construction and trades to professional services, IT, manufacturing, and retail — use quotations as the starting point for commercial relationships. A well-drafted quotation sets out the precise scope of work, itemised pricing with GST at 15% clearly shown, exclusions, validity period, payment terms, and the method by which the client can accept the offer.
Under the Consumer Guarantees Act 1993 (CGA), statutory guarantees apply to goods and services supplied to consumers regardless of what the quotation says. Any clause in a quotation or resulting contract that purports to exclude consumer guarantees is void to that extent. A compliant New Zealand quotation will include a consumer law notice that informs clients of their rights under the CGA. Where both parties are in trade, the CGA may be contracted out of in writing under section 43, provided it is fair and reasonable to do so.
For GST-registered businesses, the Goods and Services Tax Act 1985 requires a valid tax invoice to be issued for taxable supplies. While a quotation is not itself a tax invoice, best commercial practice in New Zealand is to show the GST component at 15% separately in the quotation so clients know exactly how much GST will be charged and can claim an input tax credit if they are GST-registered. The GST registration threshold is NZD $60,000 in taxable turnover over any 12-month period.
Under the Copyright Act 1994 (NZ), copyright in designs, plans, drawings, and documents created by an independent contractor vests in the author (the contractor), not the commissioning client, unless there is a written assignment of copyright. A quotation for creative or professional services should address IP ownership to avoid disputes.
The template is designed for New Zealand businesses of all sizes and industries and includes all the elements needed for a professional, legally sound quotation that complies with New Zealand law.
When Do You Need a Quotation Template (New Zealand)?
You should use a formal written quotation whenever you are offering to supply goods or services to a client at a fixed price in New Zealand, and you want legal certainty about the scope, price, and terms of the transaction.
Building and construction: Builders, electricians, plumbers, carpenters, and other licensed building practitioners (LBPs) in New Zealand are required under the Building Act 2004 and the Construction Contracts Act 2002 to document the terms of their engagement clearly. The Construction Contracts Act 2002 provides a statutory payment regime for construction contracts, and a quotation is the first step in forming a construction contract. For residential building work, the Building Act requires a written contract for work over NZD $30,000.
Professional services: Solicitors, accountants, consultants, architects, and engineers should issue a formal quotation or engagement letter before commencing work. The New Zealand Law Society's practice rules require solicitors to provide clients with a cost estimate at the outset of the engagement. A quotation sets fee expectations and reduces the risk of fee disputes.
Supplying goods: Wholesale suppliers, manufacturers, and distributors quoting on orders should issue a written quotation rather than relying on a verbal price, particularly where the quoted price is sensitive to materials costs or currency fluctuations. A written quotation with a clear validity period protects both parties.
Government and corporate procurement: New Zealand government agencies and large corporations frequently require written quotations before approving purchases. The Government Procurement Rules (published by MBIE) apply to government agencies and specify documentation requirements for procurement above threshold amounts.
Any time material costs are volatile: New Zealand construction material costs and labour rates can change quickly, particularly in a period of high building activity or supply chain disruption. A quotation with a 30-day validity period confirms the supplier is not locked into a price that becomes uncommercial due to cost increases, which is a particular concern following the supply chain disruptions experienced in 2021-2023.
What to Include in Your Quotation Template (New Zealand)
A professional New Zealand business quotation should contain the following key elements.
Quotation header: The document should clearly be labelled 'Quotation' or 'Quote' and include a unique quotation number, the date of issue in DD/MM/YYYY format, and the validity period. Using a unique quotation number allows both parties to reference the document in correspondence, purchase orders, and tax invoices.
Party details: The quotation should identify the supplier by full business name, NZBN (New Zealand Business Number), GST registration number, address, phone, and email. The NZBN is a 13-digit identifier issued by the New Zealand Business Register. The client's details — name, contact person, address, and email — should also be set out clearly.
Scope of work: This is the most important section of the quotation. A clear, detailed description of exactly what is included prevents scope creep and disputes about what was agreed. For building and construction work, the scope should reference applicable New Zealand Standards, Building Code clauses, and any required consents or approvals.
Exclusions: An exclusions list defines what is not included in the quoted price. This is particularly important in New Zealand construction and trades, where scope can expand significantly if exclusions are not clearly stated. Typical exclusions include council consents, geotechnical investigations, asbestos removal (requiring licensed contractors under the Health and Safety at Work (Asbestos) Regulations 2016), and work required due to unforeseen site conditions.
Itemised pricing with GST at 15%: The quotation should list each item with its price in NZD, show the subtotal excluding GST, the GST amount at 15%, and the total including GST. This demonstrates transparency and allows the client to claim an input tax credit if they are GST-registered.
Consumer Guarantees Act 1993 notice: A compliant NZ quotation includes a notice advising clients of their rights under the CGA, including the guarantees of acceptable quality (goods) and reasonable care and skill (services). This is required for consumer-facing quotations.
Governing law: The quotation should state that it is governed by the laws of New Zealand, including the Contract and Commercial Law Act 2017, the Consumer Guarantees Act 1993, and the Fair Trading Act 1986. The forms-legal.com Quotation Template (New Zealand) provides a ready-to-use template that meets New Zealand legal requirements.
Cite this page
Reference this free template in an article, syllabus, or research note:
Forms Legal. (2026). Quotation Template (New Zealand) (New Zealand) [Legal document template]. Forms Legal. https://forms-legal.com/new-zealand/business/contracts/quotation-template-new-zealand
"Quotation Template (New Zealand) (New Zealand)." Forms Legal, 2026, https://forms-legal.com/new-zealand/business/contracts/quotation-template-new-zealand.
@misc{formslegal-quotation-template-new-zealand,
author = {{Forms Legal}},
title = {Quotation Template (New Zealand) (New Zealand)},
year = {2026},
howpublished = {\url{https://forms-legal.com/new-zealand/business/contracts/quotation-template-new-zealand}},
note = {Free legal document template. Based on Companies Act 1993}
}
Frequently Asked Questions
A quotation is an offer by the supplier to supply goods or services at the stated price. In New Zealand, a quotation becomes a legally binding contract under the Contract and Commercial Law Act 2017 (CCLA) when the client accepts it — whether by signing, paying a deposit, issuing a purchase order, or confirming acceptance in writing (including by email). Under New Zealand contract law, acceptance must be clear and unconditional. Once accepted, the contract terms are fixed at the quoted price and scope of work, and neither party can unilaterally vary them. It is important to specify a clear acceptance method and a validity period in the quotation to avoid disputes about when, or whether, acceptance occurred. If the client attempts to accept after the validity period has expired, the supplier may decline or issue a revised quotation.
If you are registered for GST under the Goods and Services Tax Act 1985, you must issue a tax invoice for taxable supplies where GST applies. While the law does not strictly require a quotation (as opposed to a tax invoice) to separately identify GST, it is strongly recommended commercial practice to show the subtotal excluding GST, the GST component at 15%, and the total including GST on your quotation. This allows the client to claim an input tax credit if they are GST-registered. Quoting a single 'GST-inclusive' total without showing the breakdown can cause confusion and create problems for clients' GST records. The GST registration threshold in New Zealand is NZD $60,000 in taxable supplies over any 12-month period. Under New Zealand law, specifically the Companies Act 1993, parties should seek independent legal advice to confirm compliance with all applicable requirements and confirm the document meets the standards set by the relevant regulatory authorities.
There is no legally prescribed validity period for quotations in New Zealand. Commercial practice varies by industry: builders and trades typically quote 30 days because material costs can fluctuate; professional services firms may quote 30 to 60 days; and suppliers of commodity goods may quote as few as 7 days for price-sensitive items. The validity period should reflect how quickly your input costs change and the time the client reasonably needs to make a decision. After the validity period expires, you are not obliged to honour the quoted price and may reissue a revised quotation. Always state the validity period clearly and use 'working days' rather than 'calendar days' if you wish to exclude weekends and New Zealand public holidays. Under New Zealand law, specifically the Companies Act 1993, parties should seek independent legal advice to confirm compliance with all applicable requirements and confirm the document meets the standards set by the relevant regulatory authorities.
The Consumer Guarantees Act 1993 (CGA) implies statutory guarantees into contracts for the supply of goods and services to consumers. A consumer under the CGA is a person who acquires goods or services of a kind ordinarily acquired for personal, domestic, or household use. The key consumer guarantees relevant to a quotation are: that goods will be of acceptable quality (s 6), that goods will be fit for any particular purpose disclosed to the supplier (s 9), that services will be carried out with reasonable care and skill (s 28), and that services will be completed within a reasonable time (s 30). These guarantees cannot be excluded where the client is a consumer. However, where both the supplier and the client are in trade (a genuine business-to-business transaction), the parties may agree in writing to contract out of the CGA under section 43, provided it is fair and reasonable to do so.
Exclusions are one of the most commercially important parts of a New Zealand business quotation. They define precisely what is not included in the quoted price and protect against scope creep — being asked to perform additional work at the original price. Typical exclusions for builders and trades in New Zealand include: council or resource consents and associated fees; engineer, certifier, or surveyor fees; geotechnical investigation or soil testing; excavation of rock, tree roots, or underground services; removal of asbestos or other hazardous materials (which requires licensed contractors under the Health and Safety at Work (Asbestos) Regulations 2016); work required outside normal business hours; and painting or surface finishing unless expressly stated. For professional services, exclusions typically include: disbursements and third-party costs (filing fees, court fees, travel costs); work outside the described scope; and revisions beyond an agreed number of rounds.
This template is provided for informational purposes only and does not constitute legal advice. Laws vary by jurisdiction and change over time. Consult a qualified attorney for advice specific to your situation.Full disclaimer
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