Relationship Declaration (Malaysia)
STATUTORY DECLARATION — RELATIONSHIP
Statutory Declarations Act 1960 (Act 783) | Immigration Act 1959/63 (Act 155) | Employees Provident Fund Act 1991 (Act 452)
I, [Declarant Name], NRIC No. [Declarant NRIC], born on [Declarant DOB], of [Declarant Address], do solemnly and sincerely declare as follows:
DECLARATION
1. I declare that I am the [Nature Of Relationship] of [Related Person Name], NRIC/Passport No. [Related Person NRIC], born on [Related Person DOB], of [Related Person Address].
2. The legal basis and evidence for this relationship is: [Relationship Basis].
3. I am making this declaration for the purpose of: [Purpose Of Declaration].
4. The information stated in this declaration is true and correct to the best of my knowledge and belief.
5. I make this declaration conscientiously believing the same to be true, and by virtue of the Statutory Declarations Act 1960 (Act 783). I am fully aware that making a false statutory declaration is an offence under Section 199 of the Penal Code (Act 574) of Malaysia.
Declared at _________________________ on [Declaration Date].
Before me:
Commissioner for Oaths / Advocate & Solicitor
Name: ___________________________ Reference No.: ___________________________
Declarant
________________
Signature
What Is a Relationship Declaration (Malaysia)?
A Relationship Declaration in Malaysia records the information the relevant body requires to process the matter.
Relationship declarations are required across a range of Malaysian government, financial, and legal contexts. The Immigration Department of Malaysia (Jabatan Imigresen Malaysia) requires evidence of relationship — typically a statutory declaration alongside official certificates — when processing visa applications, Permanent Resident status, and Long Term Social Visit Passes for family members of Malaysian citizens and permanent residents under the Immigration Act 1959/63 (Act 155). A Relationship Declaration is a common supporting document for spousal, parental, and sibling-based immigration applications.
The Employees Provident Fund (KWSP) under the Employees Provident Fund Act 1991 (Act 452) and the Social Security Organisation (PERKESO) under the Employees' Social Security Act 1969 (Act 4) require statutory declarations confirming the claimant's relationship to the deceased member when processing survivor and death benefit claims. Similarly, life insurers regulated by Bank Negara Malaysia under the Financial Services Act 2013 (Act 758) may require a Relationship Declaration when a beneficiary submits a claim where the formal documentary record of the relationship is incomplete.
The Probate and Administration Act 1959 (Act 97) and the Small Estates (Distribution) Act 1955 (Act 98) govern estate administration in Malaysia, and the High Court of Malaya and the Land Administrator may require statutory declarations confirming family relationships when identifying the heirs entitled to share in an estate under the Distribution Act 1958 (Act 300).
The legal framework governing the Relationship Declaration (Malaysia) in Malaysia draws on several key statutes and regulatory bodies. Under Malaysian law, the Contracts Act 1950 (Act 136) governs contractual obligations. The Companies Act 2016 (Act 777) regulates corporate entities through the Companies Commission of Malaysia (SSM). The Employment Act 1955 (Act 265) and the Department of Labour govern employment matters. The Personal Data Protection Act 2010 (Act 709) and the Personal Data Protection Department protect personal data. The Inland Revenue Board of Malaysia (LHDN) administers tax obligations. The Industrial Court adjudicates employment disputes under the Industrial Relations Act 1967 (Act 177). Parties executing a Relationship Declaration (Malaysia) in Malaysia should confirm the document reflects current law, including any amendments enacted since the original drafting date. The Contracts Act 1950 (Act 136) sets the foundational requirements.
When Do You Need a Relationship Declaration (Malaysia)?
A Relationship Declaration in Malaysia is required in diverse situations where formal confirmation of a personal or family relationship is needed for official purposes.
A Relationship Declaration is needed when a Malaysian citizen sponsors a spouse or dependent child for a Social Visit Pass, Dependent Pass, or Permanent Resident application at Jabatan Imigresen Malaysia, and the immigration officer requires additional sworn evidence of the family relationship beyond the marriage or birth certificate alone.
A Relationship Declaration is required when an individual submits a claim as a beneficiary under a deceased person's EPF account, life insurance policy, or employer death gratuity, and must formally confirm their relationship to the deceased to the satisfaction of the Kumpulan Wang Simpanan Pekerja (KWSP), PERKESO, or the insurer.
A Relationship Declaration is needed in estate administration proceedings to confirm the identity and relationship of all heirs entitled to share in a deceased person's estate, supporting applications for Letters of Administration at the High Court of Malaya or estate distribution through Amanah Raya Berhad under the Small Estates (Distribution) Act 1955.
A Relationship Declaration is required when a non-citizen wishes to confirm their relationship to a Malaysian sponsor for purposes of hospital admission, medical insurance claims, or receiving government social welfare benefits administered by the Ministry of Women, Family and Community Development.
A Relationship Declaration may be required by a Malaysian university or school when a student applies for a family-based scholarship, tuition fee waiver, or dependent-related financial assistance, to formally confirm the applicant's relationship to the sponsoring parent or guardian.
Parties in Malaysia should prepare a Relationship Declaration (Malaysia) proactively rather than waiting for a dispute to arise. Courts interpret agreements based on the written terms rather than oral representations. Under Malaysian law, the Contracts Act 1950 (Act 136) governs contractual obligations. The Companies Act 2016 (Act 777) regulates corporate entities through the Companies Commission of Malaysia (SSM). The Employment Act 1955 (Act 265) and the Department of Labour govern employment matters. The Personal Data Protection Act 2010 (Act 709) and the Personal Data Protection Department protect personal data. The Inland Revenue Board of Malaysia (LHDN) administers tax obligations. The Industrial Court adjudicates employment disputes under the Industrial Relations Act 1967 (Act 177). Where the transaction involves regulated activities, prior approval from the relevant authority may be required before execution.
What to Include in Your Relationship Declaration (Malaysia)
A complete Relationship Declaration for Malaysia must contain the following elements.
Declarant's particulars: Full legal name, NRIC number, date of birth, nationality, and residential address of the person making the declaration.
Details of the related person: Full legal name, NRIC or passport number, date of birth, nationality, and address of the person whose relationship to the declarant is being confirmed.
Nature of the relationship: A precise statement of the relationship — for example, husband and wife, parent and child, sibling, adoptive parent and child, or other specific relationship — with the legal basis for the relationship.
Evidence of the relationship: Reference to supporting documents evidencing the relationship — such as a marriage certificate registered under the Law Reform (Marriage and Divorce) Act 1976 (Act 164) or the Islamic Family Law (Federal Territories) Act 1984 (Act 303), a birth certificate from JPN, an adoption order under the Adoption Act 1952 (Act 257), or other documentary proof.
Duration and nature of the relationship: A statement of how long the relationship has existed and, where relevant, whether the parties currently reside together and in what capacity.
Purpose of the declaration: A statement of the specific purpose for which the declaration is made — immigration, insurance claim, estate administration, or other — to tailor the declaration to the requirements of the receiving institution.
Commissioner for Oaths attestation: The declaration must be sworn before a Commissioner for Oaths under the Statutory Declarations Act 1960 (Act 783), with the Commissioner's signature, date, seal, and reference number affixed.
Additional compliance elements for a Relationship Declaration (Malaysia) used in Malaysia include: Under Malaysian law, the Contracts Act 1950 (Act 136) governs contractual obligations. The Companies Act 2016 (Act 777) regulates corporate entities through the Companies Commission of Malaysia (SSM). The Employment Act 1955 (Act 265) and the Department of Labour govern employment matters. The Personal Data Protection Act 2010 (Act 709) and the Personal Data Protection Department protect personal data. The Inland Revenue Board of Malaysia (LHDN) administers tax obligations. The Industrial Court adjudicates employment disputes under the Industrial Relations Act 1967 (Act 177). Forms-legal.com provides this template as a starting point for Malaysia-compliant documentation.
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Forms Legal. (2026). Relationship Declaration (Malaysia) (Malaysia) [Legal document template]. Forms Legal. https://forms-legal.com/malaysia/personal/legal-declarations/relationship-declaration-malaysia
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author = {{Forms Legal}},
title = {Relationship Declaration (Malaysia) (Malaysia)},
year = {2026},
howpublished = {\url{https://forms-legal.com/malaysia/personal/legal-declarations/relationship-declaration-malaysia}},
note = {Free legal document template. Based on Contracts Act 1950 (Act 136)}
}Frequently Asked Questions
A Relationship Declaration in Malaysia can confirm any legally recognised personal or family relationship, including: husband and wife (married under the Law Reform (Marriage and Divorce) Act 1976, Act 164, or the Islamic Family Law Act); parent and biological child (supported by birth certificate from JPN under the Births and Deaths Registration Act 1957, Act 299); parent and adopted child (supported by adoption order under the Adoption Act 1952, Act 257); siblings sharing the same biological parents; grandparent and grandchild; and other extended family relationships. For unmarried cohabiting partners, a relationship declaration may be made but will have limited legal effect given that Malaysian law does not recognise common-law marriage. For immigration purposes, Jabatan Imigresen Malaysia is the relevant authority that determines whether the declared relationship is sufficient to support a family-based visa or pass application.
A Relationship Declaration is a common supporting document for family-based immigration applications in Malaysia processed by Jabatan Imigresen Malaysia under the Immigration Act 1959/63 (Act 155). For spousal applications (e.g., Spouse of Malaysian Citizen Long Term Social Visit Pass), Jabatan Imigresen requires: the marriage certificate (certified true copy), the Malaysian sponsor's MyKad, the foreign spouse's passport, recent photographs of the couple, and typically a statutory declaration confirming the genuine nature of the marriage. For parent or child applications, a birth certificate is the primary document, but a Relationship Declaration may be required if the birth certificate is from a foreign country and requires additional verification. Jabatan Imigresen has discretion to request any additional supporting evidence it deems necessary to be satisfied of the relationship.
A Relationship Declaration is frequently required by the Kumpulan Wang Simpanan Pekerja (KWSP) when processing death benefit claims where the claimant is not a nominated beneficiary of the deceased member. Under Section 69 of the Employees Provident Fund Act 1991 (Act 452), EPF distributes the death benefit to the deceased member's estate — or, in the absence of a nomination, to the next of kin as determined by KWSP. Claimants must provide proof of their relationship to the deceased, and a statutory declaration confirming the relationship — alongside the death certificate, MyKad, and marriage or birth certificate — satisfies KWSP's documentation requirements. KWSP may require multiple family members to submit concurrent declarations where there are competing claims from several next of kin.
A Relationship Declaration prepared and sworn in Malaysia may require an apostille if it is to be used in a foreign country that is a party to the Hague Convention Abolishing the Requirement of Legalisation for Foreign Public Documents 1961. Malaysia is a signatory to the Hague Apostille Convention, and apostilles for Malaysian statutory declarations are issued by the Ministry of Foreign Affairs Malaysia (Kementerian Luar Negeri, KLN). To obtain an apostille, the statutory declaration must first be notarised by a Malaysian notary public or certified by the relevant authority, and then submitted to KLN for apostille endorsement. For non-Hague countries, the document requires legalisation through the Malaysian Ministry of Foreign Affairs followed by legalisation at the destination country's embassy in Kuala Lumpur.
A Relationship Declaration (Malaysia) does not legally require a lawyer in Malaysia, and individuals and businesses may draft and execute the document independently. The Contracts Act 1950 (Act 136) does not mandate legal representation for the creation or signing of this type of document. However, seeking independent legal advice from a qualified Malaysia lawyer is recommended for transactions involving substantial financial value, complex regulatory requirements, or cross-border elements where multiple legal jurisdictions may apply. A lawyer can verify that the document complies with all applicable statutory requirements, identify potential risks specific to the transaction, and confirm that the terms adequately protect the interests of all parties involved. The Federal Court of Malaysia has jurisdiction over disputes arising from this type of document, and Companies Commission of Malaysia (SSM) may impose additional compliance obligations depending on the nature of the underlying transaction. Professional legal review is particularly advisable where the document will be submitted to government agencies or used as evidence in legal proceedings.
This template is provided for informational purposes only and does not constitute legal advice. Laws vary by jurisdiction and change over time. Consult a qualified attorney for advice specific to your situation.Full disclaimer
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