Police Report Template (Malaysia)

A Police Report Template in Malaysia sets out the information or analysis it captures for compliance or operational use.

Under Section 107 of the Criminal Procedure Code, any person may provide information to a police officer about any offence, and the police officer receiving the report must enter the information in the First Information Report (FIR) — known in Malaysia as the police report or Laporan Polis. The FIR triggers the police's investigation machinery. Where the reported matter discloses a cognisable offence (an offence for which police may arrest without warrant under the First Schedule to the Criminal Procedure Code), the investigating officer must investigate under Section 113 of the Act. Non-cognisable offences may be referred to a Magistrate for direction under Section 108 of the Criminal Procedure Code.

The Royal Malaysia Police maintains over 1,000 police stations and police posts throughout Malaysia, including federal territory police headquarters (IPK), state contingent headquarters (KPK), district police headquarters (IPD), and local police stations (Balai Polis). PDRM also operates the ePolis online reporting system for certain categories of reports — including lost documents (passports, MyKad, driving licences), property losses from accidents, and certain civil complaints — enabling Malaysians to file a police report online through the ePolis portal at www.rmp.gov.my without attending a physical station.

A police report in Malaysia must be distinguished from a private complaint. A police report is an administrative and investigative trigger under the Criminal Procedure Code — it informs PDRM of an offence or incident and requests investigation. A private complaint under Section 133 of the Criminal Procedure Code is a formal application to a Magistrate requesting the Magistrate to direct PDRM to investigate or to conduct the matter as a Magistrate's inquiry. Private complaints are used where PDRM has declined to investigate a police report or where the matter is a civil or private dispute.

The Malaysian Anti-Corruption Commission (MACC) under the Malaysian Anti-Corruption Commission Act 2009 (Act 694) has separate reporting procedures for corruption-related offences — corruption reports should be made to MACC directly, not to PDRM, though PDRM and MACC may coordinate where investigations overlap.

The legal framework governing the Police Report Template (Malaysia) in Malaysia draws on several key statutes and regulatory bodies. Under Malaysian law, the Contracts Act 1950 (Act 136) governs contractual obligations. The Companies Act 2016 (Act 777) regulates corporate entities through the Companies Commission of Malaysia (SSM). The Employment Act 1955 (Act 265) and the Department of Labour govern employment matters. The Personal Data Protection Act 2010 (Act 709) and the Personal Data Protection Department protect personal data. The Inland Revenue Board of Malaysia (LHDN) administers tax obligations. The Industrial Court adjudicates employment disputes under the Industrial Relations Act 1967 (Act 177). Parties executing a Police Report Template (Malaysia) in Malaysia should confirm the document reflects current law, including any amendments enacted since the original drafting date. The Contracts Act 1950 (Act 136) sets the foundational requirements.

A Police Report (Laporan Polis) in Malaysia is required or advisable in the following circumstances.

A Police Report is required when a person is the victim of a cognisable criminal offence — including theft (Section 379 of the Penal Code), robbery (Section 390), assault (Section 351), criminal breach of trust (Section 405), cheating (Section 415), or damage to property (Section 425) — to initiate the police investigation process under Section 113 of the Criminal Procedure Code.

A Police Report is needed when a Malaysian citizen loses their passport, MyKad, driving licence, or other official document, to create an official record of the loss and protect the document holder from liability if the lost document is subsequently used fraudulently. Jabatan Imigresen Malaysia and JPN accept the police report reference number as part of replacement document applications.

A Police Report is required following a road traffic accident under Section 32 of the Road Transport Act 1987 — every driver involved in a road accident must lodge a police report within 24 hours regardless of fault, at the nearest PDRM traffic police station or IPD. Failure to report is an offence under Section 32 of the Road Transport Act 1987 carrying a fine and licence suspension.

A Police Report is needed when a person receives credible threats — by telephone, message, email, or in person — or is subject to harassment, stalking, or intimidation, to create a documented record before escalating to a court application for a protection order under the Domestic Violence Act 1994 or the Protection Order provisions of the Penal Code.

A Police Report is required when a cybercrime is committed — including online fraud, unauthorised computer access under the Computer Crimes Act 1997, or online harassment under Section 233 of the Communications and Multimedia Act 1998 — to trigger PDRM's Cybercrime Investigation Unit or the CyberSecurity Malaysia response.

A Police Report (Laporan Polis) in Malaysia that meets the requirements of Section 107 of the Criminal Procedure Code and PDRM's recording standards must contain the following information.

Complainant Identification: The complainant's full name as per NRIC, NRIC number, date of birth, address, and contact number. The police officer recording the report will verify the complainant's identity against their NRIC. For foreign nationals, passport details are recorded.

Date, Time, and Location of Report: The date and time the report is lodged and the police station (Balai Polis) where it is made. The police officer records the report in the FIR register (Buku Daftar) and assigns a report number in the format XX/XXXX/XXXX (e.g. BEAT/001234/2025).

Incident Description — Date, Time, and Location: The date, approximate time, and precise location of the incident or offence being reported. For road accidents, the exact road name, direction of travel, and kilometre marker (if applicable) must be stated.

Detailed Description of the Incident: A clear, factual account of what occurred — who was involved, what happened, in what sequence of events. The description should be specific and factual, avoiding legal conclusions ("he committed theft" should be stated as "my motorcycle was taken from the parking area without my permission").

Description of Offender (if known): Physical description, name, vehicle registration number, or any identifying information about the suspected perpetrator. For online offences, the telephone number, email address, social media account, or IP address of the offender should be included.

Evidence and Supporting Documents: Any supporting documents, photographs, screenshots, CCTV footage references, medical reports, or witness contact details should be mentioned in the report and, where possible, provided to the investigating officer.

Loss or Damage Claimed: For property offences, the estimated value of stolen or damaged property must be stated. For personal injury, the nature of injuries and whether the victim has sought medical treatment at a government or private hospital should be noted.

Declaration of Truthfulness: The complainant must confirm the report is truthful — making a false police report is an offence under Section 182 of the Penal Code (Act 574), carrying a fine of up to RM 2,000 or imprisonment up to six months.

Additional compliance elements for a Police Report Template (Malaysia) used in Malaysia include: Under Malaysian law, the Contracts Act 1950 (Act 136) governs contractual obligations. The Companies Act 2016 (Act 777) regulates corporate entities through the Companies Commission of Malaysia (SSM). The Employment Act 1955 (Act 265) and the Department of Labour govern employment matters. The Personal Data Protection Act 2010 (Act 709) and the Personal Data Protection Department protect personal data. The Inland Revenue Board of Malaysia (LHDN) administers tax obligations. The Industrial Court adjudicates employment disputes under the Industrial Relations Act 1967 (Act 177). Forms-legal.com provides this template as a starting point for Malaysia-compliant documentation.