Dependant Pass Application Letter (Malaysia)
[Application Date]
The Director General of Immigration (Ketua Pengarah Imigresen)
Jabatan Imigresen Malaysia
Aras 3-7, Blok 2G4, Kompleks Kementerian Dalam Negeri
Presint 2, 62546 Putrajaya
RE: APPLICATION FOR DEPENDANT PASS — PRINCIPAL: [Principal Name] (EP No. [Principal EP])
Yang Berbahagia / Dear Sir/Madam,
PART A — PRINCIPAL (EMPLOYMENT PASS HOLDER)
Name: [Principal Name]
Passport No.: [Principal Passport]
Nationality: [Principal Nationality]
Employment Pass No.: [Principal EP]
EP Category: [EP Category]
EP Expiry Date: [EP Expiry]
Employer: [Employer Name]
Residential Address: [Principal Address]
PART B — DEPENDANTS
Spouse:
Name: [Spouse Name]
Passport No.: [Spouse Passport]
Date of Birth: [Spouse DOB]
Marriage Certificate Ref.: [Marriage Cert Ref]
Child 1 (if applicable):
Name: [Child 1 Name]
Passport No.: [Child 1 Passport]
Date of Birth: [Child 1 DOB]
Child 2 (if applicable):
Name: [Child 2 Name]
Date of Birth: [Child 2 DOB]
PART C — REQUEST
I, [Principal Name], holder of Employment Pass [Principal EP] ([EP Category]), valid until [EP Expiry], employed by [Employer Name], respectfully apply for Dependant Passes for my spouse and/or children listed above, to reside with me in Malaysia for the duration of my Employment Pass.
I confirm that: (a) the marriage and family relationships stated above are genuine and documented; (b) all dependants will comply with Malaysian law and the conditions of the Dependant Pass; and (c) I will notify Jabatan Imigresen Malaysia immediately of any change in my employment status that may affect the validity of the Dependant Passes.
I undertake to bear all living expenses and costs of my dependants during their stay in Malaysia and to arrange for their timely departure upon expiry or cancellation of the Dependant Pass.
Yours faithfully,
[Principal Name]
Passport No.: [Principal Passport]
EP No.: [Principal EP]
Date: [Application Date]
Principal (EP Holder)
________________
Signature
What Is a Dependant Pass Application Letter (Malaysia)?
A Dependant Pass Application Letter in Malaysia sets out the particulars an applicant must provide to obtain the approval concerned. The Dependant Pass is specifically linked to the principal's Employment Pass — when the principal's EP is cancelled, renewed, or amended, the Dependant Pass of the family members is correspondingly affected. The Dependant Pass holder may not work in Malaysia without obtaining a separate work authorisation (an Employment Pass or Professional Visit Pass) from JIM. However, dependants may study at Malaysian institutions — the Dependant Pass holder is permitted to enroll as a student without a separate Student Pass under JIM's guidelines for recognised schools and universities, subject to the institution's requirements. Eligible dependants include: lawfully married spouses (marriage must be registered with the relevant authority — Jabatan Pendaftaran Negara (JPN) for Malaysian-registered marriages, or authenticated by the foreign country's authorities for overseas marriages); and unmarried children below 18 years of age (or above 18 if suffering from disability recognised under the Persons with Disabilities Act 2008). Step-children and legally adopted children may also be included, provided proper legal documentation is submitted. Applications for Dependant Passes for the spouse and children of EP Category I and II holders are typically processed through the Expatriate Services Division (ESD) of MDEC for eligible companies, or directly through JIM for other sectors. The processing time is approximately 14 to 30 working days. The Dependant Pass application requires the submission of JIM's standard Form IMM.12, the application letter, certified copies of the marriage certificate and children's birth certificates (with authenticated translations where documents are not in Bahasa Malaysia or English), and the principal's valid EP and passport. JIM charges a Dependant Pass issuance fee under the Immigration Regulations 1963 — currently RM 90 per dependant per year (as of 2024). Annual DP sticker renewal requires the dependant to appear in person at the JIM office to collect the new sticker endorsement. The legal framework governing the Dependant Pass Application Letter (Malaysia) in Malaysia draws on several key statutes and regulatory bodies. Under Malaysian law, the Contracts Act 1950 (Act 136) governs contractual obligations. The Companies Act 2016 (Act 777) regulates corporate entities through the Companies Commission of Malaysia (SSM). The Employment Act 1955 (Act 265) and the Department of Labour govern employment matters. The Personal Data Protection Act 2010 (Act 709) and the Personal Data Protection Department protect personal data. The Inland Revenue Board of Malaysia (LHDN) administers tax obligations. The Industrial Court adjudicates employment disputes under the Industrial Relations Act 1967 (Act 177). Parties executing a Dependant Pass Application Letter (Malaysia) in Malaysia should confirm the document reflects current law, including any amendments enacted since the original drafting date. The Contracts Act 1950 (Act 136) sets the foundational requirements.
When Do You Need a Dependant Pass Application Letter (Malaysia)?
A Dependant Pass Application Letter is required when an Employment Pass holder in Malaysia wishes to bring their family to reside with them.
A Dependant Pass application is needed when an EP holder's spouse or children are currently residing overseas and the EP holder wishes them to join and live in Malaysia for the duration of the EP. Without a Dependant Pass, the family members would be limited to short Social Visit Pass stays and could not reside in Malaysia continuously.
A Dependant Pass application is required when an EP holder's existing Dependant Pass is expiring concurrently with or shortly after the EP renewal, and a fresh DP application (or DP renewal) must be submitted to maintain the family's uninterrupted lawful stay.
A Dependant Pass application is needed when a new child is born to an EP holder and the child has obtained a passport from their home country — the child must be included as a dependant under a new or amended Dependant Pass application.
A Dependant Pass application is required when an EP holder changes from one employer to another, since the DP is linked to the EP and a change in EP requires the DP to be reissued under the new EP. The dependants' passes must be cancelled and reapplied under the new EP reference.
A Dependant Pass application is needed when the EP holder holds Category I status (salary above RM 10,000) and the spouse wishes to apply for permission to work — a Dependant Pass holder married to a Category I EP holder may apply for a letter of authorisation from JIM permitting employment without a separate EP, subject to JIM's discretion and quota availability.
Parties in Malaysia should prepare a Dependant Pass Application Letter (Malaysia) proactively rather than waiting for a dispute to arise. Courts interpret agreements based on the written terms rather than oral representations. Under Malaysian law, the Contracts Act 1950 (Act 136) governs contractual obligations. The Companies Act 2016 (Act 777) regulates corporate entities through the Companies Commission of Malaysia (SSM). The Employment Act 1955 (Act 265) and the Department of Labour govern employment matters. The Personal Data Protection Act 2010 (Act 709) and the Personal Data Protection Department protect personal data. The Inland Revenue Board of Malaysia (LHDN) administers tax obligations. The Industrial Court adjudicates employment disputes under the Industrial Relations Act 1967 (Act 177). Where the transaction involves regulated activities, prior approval from the relevant authority may be required before execution.
What to Include in Your Dependant Pass Application Letter (Malaysia)
A Dependant Pass Application Letter in Malaysia must contain the following elements to comply with JIM requirements under the Immigration Regulations 1963.
Principal (EP Holder) Details: Full name, passport number, nationality, current EP number, EP category, EP expiry date, employer name, and employer SSM registration number. The principal's monthly salary must meet the threshold for EP Category I or II — DP applications for Category III EP holders are subject to JIM's quota and discretion.
Dependant Details: For each dependant (spouse and/or children), provide full name as per passport, passport number, nationality, date of birth, and relationship to the principal. For a spouse, attach the marriage certificate. For children, attach birth certificates showing the principal as a parent.
Relationship Documentation: Marriage certificates must be from Jabatan Pendaftaran Negara (JPN) for Malaysian-registered marriages, or from the relevant overseas authority with an apostille or consular legalisation and a certified English translation. Birth certificates issued overseas must be similarly authenticated.
Duration of DP Requested: The requested duration should correspond to the remaining validity of the principal's EP. JIM will not issue a DP beyond the EP expiry date.
Accommodation Details: The family's proposed residential address in Malaysia — whether rented accommodation or company-provided housing. A tenancy agreement or company accommodation letter may be required.
Employer Support Statement: The employer's endorsement that the company supports the DP application, confirms the principal's current employment status, and undertakes to notify JIM of any change in the principal's employment that may affect the dependants' pass status.
List of Supporting Documents: The letter should enumerate all attached documents — Form IMM.12, passport copies, EP copy, marriage certificate, birth certificates, employer letter, and any other documents required by the JIM processing office.
Additional compliance elements for a Dependant Pass Application Letter (Malaysia) used in Malaysia include: Under Malaysian law, the Contracts Act 1950 (Act 136) governs contractual obligations. The Companies Act 2016 (Act 777) regulates corporate entities through the Companies Commission of Malaysia (SSM). The Employment Act 1955 (Act 265) and the Department of Labour govern employment matters. The Personal Data Protection Act 2010 (Act 709) and the Personal Data Protection Department protect personal data. The Inland Revenue Board of Malaysia (LHDN) administers tax obligations. The Industrial Court adjudicates employment disputes under the Industrial Relations Act 1967 (Act 177). Forms-legal.com provides this template as a starting point for Malaysia-compliant documentation.
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title = {Dependant Pass Application Letter (Malaysia) (Malaysia)},
year = {2026},
howpublished = {\url{https://forms-legal.com/malaysia/personal/immigration/dependent-pass-application-malaysia}},
note = {Free legal document template. Based on Contracts Act 1950 (Act 136)}
}Frequently Asked Questions
A Dependant Pass in Malaysia may be issued to the lawfully married spouse and unmarried children below 18 years of age of an Employment Pass (EP) or Professional Visit Pass (PVP) holder. EP holders in Category I (monthly salary above RM 10,000) and Category II (RM 5,000 to RM 10,000) are eligible to apply for Dependant Passes for their immediate family. Category III EP holders (RM 3,000 to RM 5,000) may apply for a DP for their spouse and children subject to JIM's quota and discretion. Children above 18 who are permanently disabled under the Persons with Disabilities Act 2008 may also be included. Step-children and legally adopted children are eligible provided proper documentation is submitted — adoption orders under the Adoption Act 1952 for Malaysian adoptions, or authenticated overseas adoption documents. Girlfriends, boyfriends, and non-registered partners are not eligible for a Dependant Pass. A marriage must be legally recognised in the jurisdiction where it was registered and authenticated by Jabatan Pendaftaran Negara (JPN) or the relevant Malaysian diplomatic mission.
A Dependant Pass holder in Malaysia is generally not permitted to work without separate work authorisation from Jabatan Imigresen Malaysia (JIM). Working in Malaysia on a Dependant Pass without an Employment Pass or Professional Visit Pass is an offence under Section 6(1)(c) of the Immigration Act 1959/63. However, JIM has a specific policy allowing the spouse of an Employment Pass Category I holder (monthly salary above RM 10,000) to apply for a letter of authorisation permitting employment. This letter of authorisation is issued by JIM at its discretion and allows the DP-holder spouse to be employed by a Malaysian company without holding a separate EP, provided the company complies with the applicable quota and levy requirements. For other EP categories, the DP-holder spouse must apply for and obtain their own EP or Professional Visit Pass before commencing employment. Dependant Pass holders may, however, study at any Malaysian educational institution without a separate Student Pass, under JIM's administrative guidelines.
A Dependant Pass application in Malaysia requires the following documents: (1) completed JIM Form IMM.12 for each dependant; (2) the principal's valid Employment Pass, passport, and employer endorsement letter; (3) the dependant's valid passport (minimum 18 months validity); (4) marriage certificate for a spouse — from Jabatan Pendaftaran Negara (JPN) for Malaysian-registered marriages, or from the foreign authority with apostille / consular legalisation and a certified English translation; (5) birth certificate for each child dependant, similarly authenticated if issued overseas; (6) adoption order or court order for adopted children; (7) proof of accommodation in Malaysia (tenancy agreement or company accommodation letter); and (8) passport-sized photographs of each dependant. For ESD-eligible companies, applications are submitted through the ESD online portal at esd.mdec.com.my. For other sectors, applications are submitted at the JIM Corporate Immigration Unit. JIM charges RM 90 per dependant per year for the DP issuance fee under the Immigration Regulations 1963.
A Dependant Pass in Malaysia is directly linked to the principal's Employment Pass. If the principal's EP is cancelled — due to resignation, termination, EP non-renewal, or the principal's departure from Malaysia — the Dependant Pass of all family members becomes invalid simultaneously. Upon EP cancellation, JIM expects the dependants to depart Malaysia within a reasonable period — JIM typically grants a grace period of 14 to 30 days. If the principal obtains a new EP with a different employer, fresh DP applications must be submitted under the new EP. If the principal is between jobs and holds a Special Temporary Pass (STP) issued by JIM, the DP may be maintained for the STP duration at JIM's discretion. Dependants who remain in Malaysia after the DP becomes invalid are considered overstayers under Section 6(1)(c) of the Immigration Act 1959/63 and face fines, detention, and deportation. The principal should proactively notify JIM of any employment change to manage the DP status of family members.
A Dependant Pass Application Letter (Malaysia) does not legally require a lawyer in Malaysia, and individuals and businesses may draft and execute the document independently. The Contracts Act 1950 (Act 136) does not mandate legal representation for the creation or signing of this type of document. However, seeking independent legal advice from a qualified Malaysia lawyer is recommended for transactions involving substantial financial value, complex regulatory requirements, or cross-border elements where multiple legal jurisdictions may apply. A lawyer can verify that the document complies with all applicable statutory requirements, identify potential risks specific to the transaction, and confirm that the terms adequately protect the interests of all parties involved. The Federal Court of Malaysia has jurisdiction over disputes arising from this type of document, and Companies Commission of Malaysia (SSM) may impose additional compliance obligations depending on the nature of the underlying transaction. Professional legal review is particularly advisable where the document will be submitted to government agencies or used as evidence in legal proceedings.
This template is provided for informational purposes only and does not constitute legal advice. Laws vary by jurisdiction and change over time. Consult a qualified attorney for advice specific to your situation.Full disclaimer
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