Sponsor Declaration for Visa (Malaysia)
SPONSOR DECLARATION FOR VISA / PASS APPLICATION (MALAYSIA)
Immigration Act 1959/63 (Act 155) | Immigration Regulations 1963
Date: [Declaration Date]
To:
The Director General of Immigration (Ketua Pengarah Imigresen)
Jabatan Imigresen Malaysia
RE: SPONSOR DECLARATION — [Applicant Name] (Passport: [Applicant Passport]) — [Pass Type]
Yang Berbahagia / Dear Sir/Madam,
PART A — SPONSOR PARTICULARS
I, [Sponsor Name] (NRIC/Passport: [Sponsor NRIC]), of [Sponsor Address], a [Sponsor Nationality], employed as [Sponsor Occupation] with a monthly income of [Sponsor Monthly Income], hereby make this declaration in support of the above-captioned pass/visa application.
PART B — APPLICANT (SPONSORED PERSON) PARTICULARS
Name: [Applicant Name]
Passport No.: [Applicant Passport]
Nationality: [Applicant Nationality]
Date of Birth: [Applicant DOB]
Relationship to Sponsor: [Relationship]
PART C — VISIT / STAY DETAILS
Pass / visa applied for: [Pass Type]
Purpose of stay: [Purpose of Visit]
Intended duration: [Intended Duration]
Accommodation: [Accommodation]
PART D — UNDERTAKING
I, [Sponsor Name], hereby solemnly declare and undertake as follows:
1. I am the [Relationship] of the above-named applicant and confirm the accuracy of the relationship stated.
2. I undertake to bear all costs of the applicant's stay in Malaysia, including accommodation, daily expenses, medical costs, and repatriation expenses as may be required by Jabatan Imigresen Malaysia under the Immigration Act 1959/63.
3. I confirm that the applicant will comply with all conditions of the pass granted by JIM, abide by the laws of Malaysia, and depart from Malaysia upon expiry of the pass.
4. I undertake to notify Jabatan Imigresen Malaysia immediately of any change in the applicant's circumstances that may affect the validity of this declaration.
5. I acknowledge that any false statement in this declaration may result in legal action against me under the Immigration Act 1959/63 and the Penal Code (Act 574).
Declared by:
[Sponsor Name]
NRIC / Passport: [Sponsor NRIC]
Date: [Declaration Date]
Sworn before me / Diakui sah di hadapan saya:
Commissioner for Oaths (Pesuruhjaya Sumpah)
Pursuant to the Commissioners for Oaths Act 1959 (Revised 1993)
Sponsor
________________
Signature
Commissioner for Oaths
________________
Signature
What Is a Sponsor Declaration for Visa (Malaysia)?
A Sponsor Declaration for Visa in Malaysia records the information the relevant body requires to process the matter.
Under the Immigration Regulations 1963, Regulation 4, a sponsor undertaking is one of the documentary requirements for Social Visit Pass extensions and certain pass applications. JIM may require the sponsor to execute a formal undertaking (Akuan Penaja) stating that the sponsor will bear all costs of the applicant's stay in Malaysia, including accommodation, daily expenses, medical costs, and repatriation expenses if required. A sponsor who fails to honour this undertaking may be held liable by JIM under the provisions of the Immigration Act 1959/63.
For Student Pass applications at public and private universities in Malaysia — regulated under the Private Higher Educational Institutions Act 1996 and supervised by the Ministry of Higher Education — the sponsoring parent or guardian must submit a financial support declaration together with proof of funds. The Malaysian Qualifications Agency (MQA) and the immigration division of the relevant university's registrar typically process student pass applications, and the sponsor declaration is a mandatory component.
For Dependant Pass applications — allowing spouses and children of Employment Pass holders to reside in Malaysia — the Employment Pass holder (the principal) acts as the sponsor and must submit an undertaking confirming family relationship and financial ability to support the dependants. Documents from Jabatan Pendaftaran Negara (JPN), including marriage certificates and children's birth certificates, must accompany the sponsor declaration.
A sponsor declaration sworn before a Commissioner for Oaths (Pesuruhjaya Sumpah) under the Commissioners for Oaths Act 1959 (Revised 1993) carries greater evidentiary weight than an unsworn letter and is often required by JIM for pass applications involving financial undertakings.
The legal framework governing the Sponsor Declaration for Visa (Malaysia) in Malaysia draws on several key statutes and regulatory bodies. Under Malaysian law, the Contracts Act 1950 (Act 136) governs contractual obligations. The Companies Act 2016 (Act 777) regulates corporate entities through the Companies Commission of Malaysia (SSM). The Employment Act 1955 (Act 265) and the Department of Labour govern employment matters. The Personal Data Protection Act 2010 (Act 709) and the Personal Data Protection Department protect personal data. The Inland Revenue Board of Malaysia (LHDN) administers tax obligations. The Industrial Court adjudicates employment disputes under the Industrial Relations Act 1967 (Act 177). Parties executing a Sponsor Declaration for Visa (Malaysia) in Malaysia should confirm the document reflects current law, including any amendments enacted since the original drafting date. The Contracts Act 1950 (Act 136) sets the foundational requirements.
When Do You Need a Sponsor Declaration for Visa (Malaysia)?
A Sponsor Declaration for Visa in Malaysia is required whenever a foreign national's visa or pass application requires evidence of a supporting sponsor in Malaysia.
A sponsor declaration is needed when a Malaysian citizen or permanent resident invites a foreign family member or friend to visit Malaysia on a Social Visit Pass. JIM may require a sponsor declaration confirming the relationship and the sponsor's responsibility for the visitor's expenses during their stay.
A sponsor declaration is required when a parent in Malaysia sponsors a child's Student Pass application at a Malaysian public university (Universiti Malaya, UKM, UPM) or private higher educational institution (PHEI). The declaration must confirm the parent's financial capacity — typically supported by salary slips, EPF statements, or bank statements.
A sponsor declaration is needed when an Employment Pass holder in Malaysia applies for a Dependant Pass for their spouse and children. The EP holder must declare their employment status, monthly salary, and family relationship, supported by the marriage certificate from JPN and children's birth certificates.
A sponsor declaration is required when a foreign student applies for a Student Pass renewal and the sponsoring institution or parent must confirm continued financial support for the duration of the academic programme.
A sponsor declaration is needed when a Malaysian employer sponsors a foreign worker's Long-Term Social Visit Pass or professional visit, confirming that the company will be responsible for the foreign national's lawful conduct and timely departure from Malaysia.
Parties in Malaysia should prepare a Sponsor Declaration for Visa (Malaysia) proactively rather than waiting for a dispute to arise. Courts interpret agreements based on the written terms rather than oral representations. Under Malaysian law, the Contracts Act 1950 (Act 136) governs contractual obligations. The Companies Act 2016 (Act 777) regulates corporate entities through the Companies Commission of Malaysia (SSM). The Employment Act 1955 (Act 265) and the Department of Labour govern employment matters. The Personal Data Protection Act 2010 (Act 709) and the Personal Data Protection Department protect personal data. The Inland Revenue Board of Malaysia (LHDN) administers tax obligations. The Industrial Court adjudicates employment disputes under the Industrial Relations Act 1967 (Act 177). Where the transaction involves regulated activities, prior approval from the relevant authority may be required before execution.
What to Include in Your Sponsor Declaration for Visa (Malaysia)
A valid Sponsor Declaration for Visa in Malaysia must contain the following essential elements to satisfy JIM requirements under the Immigration Regulations 1963.
Sponsor Identification: The sponsor's full name as per NRIC (for Malaysian citizens or permanent residents) or passport (for foreign national sponsors), NRIC or passport number, occupation, employer name, monthly income, and residential address. The sponsor's immigration status in Malaysia must be clearly stated.
Applicant Identification: The applicant's full name as per passport, passport number, nationality, date of birth, and relationship to the sponsor. JIM requires the relationship to be clearly stated — spouse, child, parent, sibling, or friend — and documentary evidence of the relationship must be attached.
Purpose and Duration of Stay: The sponsor must state the purpose of the applicant's visit or stay in Malaysia — tourism, study, employment as dependant, or medical treatment — and the expected duration. For Social Visit Passes, the duration must not exceed the maximum period permitted under the Immigration Regulations 1963 (typically 30 to 90 days per entry).
Financial Undertaking: The sponsor must expressly undertake to bear all costs of the applicant's stay, including accommodation, meals, medical expenses, and repatriation costs. The sponsor's monthly income and bank account balance (supported by recent bank statements or EPF statements from KWSP) should be stated to demonstrate financial capacity.
Declaration of Responsibility: The sponsor must declare that the applicant will abide by all conditions of the pass, comply with Malaysian law, and depart Malaysia upon expiry of the pass. The sponsor acknowledges liability under the Immigration Act 1959/63 if the applicant overstays or violates pass conditions.
Commissioner for Oaths Attestation: For formal sponsor undertakings required by JIM, the declaration must be sworn before a Commissioner for Oaths (Pesuruhjaya Sumpah) under the Commissioners for Oaths Act 1959 (Revised 1993). The Commissioner's stamp and signature authenticate the declaration.
Additional compliance elements for a Sponsor Declaration for Visa (Malaysia) used in Malaysia include: Under Malaysian law, the Contracts Act 1950 (Act 136) governs contractual obligations. The Companies Act 2016 (Act 777) regulates corporate entities through the Companies Commission of Malaysia (SSM). The Employment Act 1955 (Act 265) and the Department of Labour govern employment matters. The Personal Data Protection Act 2010 (Act 709) and the Personal Data Protection Department protect personal data. The Inland Revenue Board of Malaysia (LHDN) administers tax obligations. The Industrial Court adjudicates employment disputes under the Industrial Relations Act 1967 (Act 177). Forms-legal.com provides this template as a starting point for Malaysia-compliant documentation.
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Reference this free template in an article, syllabus, or research note:
Forms Legal. (2026). Sponsor Declaration for Visa (Malaysia) (Malaysia) [Legal document template]. Forms Legal. https://forms-legal.com/malaysia/personal/immigration/sponsor-declaration-visa-malaysia
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year = {2026},
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note = {Free legal document template. Based on Contracts Act 1950 (Act 136)}
}Frequently Asked Questions
For a Malaysian visa or pass application, the sponsor may be a Malaysian citizen, a Malaysian permanent resident (Pemastautin Tetap), or a foreign national who is lawfully present in Malaysia as an Employment Pass or other long-term pass holder. The sponsor must demonstrate a genuine relationship with the applicant — as a family member (spouse, parent, child, sibling) or as an employer or host organisation. For Social Visit Pass extensions, the sponsor is typically a Malaysian citizen or permanent resident who is a family member or close friend. For Student Pass applications, the sponsor is usually a parent or guardian with documented financial capacity. For Dependant Pass applications, the sponsor must be the principal Employment Pass holder. JIM under the Immigration Act 1959/63 retains discretion to require additional evidence of the sponsor's financial status — including KWSP (EPF) statements, salary slips, or Income Tax Return (LHDN e-Filing) records — particularly for applications where the financial undertaking is substantial.
A sponsor declaration for a Malaysian visa application does not always require notarisation, but sworn declarations before a Commissioner for Oaths (Pesuruhjaya Sumpah) are required by Jabatan Imigresen Malaysia (JIM) for formal financial undertakings, particularly for Social Visit Pass extensions and certain Dependant Pass applications. A Commissioner for Oaths is a person appointed under the Commissioners for Oaths Act 1959 (Revised 1993) and the Commissioners for Oaths (Appointment) Rules 1993 — typically a licensed advocate and solicitor admitted to the Malaysian Bar under the Legal Profession Act 1976. Swearing a declaration before a Commissioner for Oaths costs approximately RM 5 to RM 15 per page. For overseas sponsors, the declaration may be sworn before a Notary Public in the home country and subsequently authenticated by the Malaysian Embassy or High Commission (apostille or consular legalisation). The specific requirement varies by pass type and JIM office, so applicants should confirm requirements with the relevant JIM branch.
A visa sponsor in Malaysia who fails to fulfil the obligations stated in their sponsor declaration — such as allowing the sponsored person to overstay, failing to cover repatriation costs, or not ensuring the sponsored person's compliance with pass conditions — may face consequences under the Immigration Act 1959/63 (Act 155). JIM may require the sponsor to pay the costs of deporting or repatriating the overstaying foreign national. The sponsor may also be recorded in JIM's database as a non-compliant sponsor, affecting their ability to act as a sponsor for future applications. In serious cases involving employer sponsors — where a foreign worker absconds — the employer may face penalties under Section 55E of the Immigration Act 1959/63, including fines of up to RM 10,000 per undocumented worker. Sponsors should maintain regular contact with sponsored visitors and report any change of address or overstay to JIM promptly through the VDR (Voluntary Disclosure Resolution) programme.
Malaysian employers (households) may sponsor a foreign domestic worker's pass under the Temporary Employment Visit Pass (Pas Lawatan Kerja Sementara, PLKS) for Domestic Workers. The sponsorship process is managed by Jabatan Imigresen Malaysia (JIM) and the Ministry of Human Resources (KSUMBER). The employer must apply through an approved foreign worker recruitment agency licensed by the Ministry of Human Resources and comply with the requirements of the Employment Act 1955 (for domestic workers earning below RM 4,000) and the specific Memoranda of Understanding (MoU) between Malaysia and the source country — such as Indonesia (MoU signed 2006, revised 2011), the Philippines, or Cambodia. The sponsor (employer) must submit a letter of undertaking confirming accommodation, monthly wage (minimum RM 1,500 under JIM requirements as of 2024), and medical insurance coverage. A foreign domestic worker hired without the proper pass or work authorisation exposes the employer to fines under Section 55E of the Immigration Act 1959/63.
A Sponsor Declaration for Visa (Malaysia) does not legally require a lawyer in Malaysia, and individuals and businesses may draft and execute the document independently. The Contracts Act 1950 (Act 136) does not mandate legal representation for the creation or signing of this type of document. However, seeking independent legal advice from a qualified Malaysia lawyer is recommended for transactions involving substantial financial value, complex regulatory requirements, or cross-border elements where multiple legal jurisdictions may apply. A lawyer can verify that the document complies with all applicable statutory requirements, identify potential risks specific to the transaction, and confirm that the terms adequately protect the interests of all parties involved. The Federal Court of Malaysia has jurisdiction over disputes arising from this type of document, and Companies Commission of Malaysia (SSM) may impose additional compliance obligations depending on the nature of the underlying transaction. Professional legal review is particularly advisable where the document will be submitted to government agencies or used as evidence in legal proceedings.
This template is provided for informational purposes only and does not constitute legal advice. Laws vary by jurisdiction and change over time. Consult a qualified attorney for advice specific to your situation.Full disclaimer
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