Employment templates for Kenya
Browse all 62 free employment legal templates for Kenya. Download as PDF or Word.
Employment Contracts
Agricultural Worker Employment Contract (Kenya)
A Kenya Agricultural Worker Employment Contract for farm labourers and plantation workers, compliant with the Employment Act No. 11 of 2007, the Regulation of Wages (Agricultural Industry) Order, and the Occupational Safety and Health Act No. 15 of 2007.
Apprenticeship Agreement (Kenya)
A Kenya Apprenticeship Agreement between an employer and an apprentice for structured vocational training, compliant with the Employment Act No. 11 of 2007 and the Industrial Training Act Cap. 237, supervised by the National Industrial Training Authority (NITA).
Casual Employment Contract (Kenya)
A Kenya Casual Employment Contract for workers engaged on a day-to-day basis, compliant with the Employment Act No. 11 of 2007 Section 37, covering daily wages, NSSF, SHIF, and termination rights.
Collective Bargaining Agreement (Kenya)
A Kenya Collective Bargaining Agreement between an employer and a recognised trade union, compliant with the Labour Relations Act No. 14 of 2007, Employment Act No. 11 of 2007, and the Employment and Labour Relations Court Act No. 20 of 2011.
Confirmation of Employment Letter (Kenya)
A Kenya Confirmation of Employment Letter confirming an employee's current employment status, salary, and tenure for bank loans, visa applications, rental applications, and other third-party verifications, compliant with the Employment Act No. 11 of 2007.
Domestic Worker Employment Contract (Kenya)
A Kenya Domestic Worker Employment Contract setting out terms of employment for house helps, cleaners, gardeners, cooks, and nannies, compliant with the Employment Act No. 11 of 2007 s.9 and the National Minimum Wage Order.
Employee Invention and IP Assignment (Kenya)
A Kenya Employee Invention and IP Assignment transferring ownership of inventions, patents, copyrights, and trade secrets created by an employee to the employer, under the Industrial Property Act No. 3 of 2001.
Employee Share Option Plan (ESOP)
A Kenya Employee Share Option Plan (ESOP) granting employees the right to acquire company shares at a fixed price, structured under the Companies Act No. 17 of 2015 s.87 and Income Tax Act.
Employment Contract (Kenya)
A Kenya Employment Contract setting out terms and conditions of employment, compliant with the Employment Act No. 11 of 2007, NSSF Act 2013, SHIF Act 2024, and the Housing Levy obligations.
Fixed-Term Employment Contract
A legally binding fixed-term employment contract compliant with the Employment Act No. 11 of 2007, setting out duration, duties, remuneration, and termination terms for Kenyan employers and employees.
Executive Employment Contract (Kenya)
A Kenya Executive Employment Contract setting out the terms and conditions of employment for senior management and C-suite officers, compliant with the Employment Act No. 11 of 2007 s.9 and the Labour Relations Act No. 14 of 2007.
Group Life Assurance Scheme Agreement (Kenya)
A Kenya Group Life Assurance Scheme Agreement under the Insurance Act Cap. 487, establishing a employer-sponsored life assurance scheme providing death-in-service benefits to employees and their dependants.
Internship Agreement
A structured agreement defining the terms and conditions of an internship placement in Kenya, protecting both the host employer and the intern.
Employee Medical Scheme Agreement (Kenya)
A Kenya Employee Medical Scheme Agreement establishing employer-funded health coverage, compliant with the Social Health Insurance Act No. 16 of 2024 and the Insurance Act Cap. 487.
Non-Compete Agreement (Kenya)
A Kenya Non-Compete Agreement restricting an employee or contractor from engaging in competing business activities after the end of their engagement, enforceable under the Law of Contract Act Cap. 23 and the Employment Act No. 11 of 2007.
Non-Solicitation Agreement (Kenya)
A Kenya Non-Solicitation Agreement restricting a former employee or contractor from soliciting the employer's clients, customers, or staff after the end of their engagement, governed by the Law of Contract Act Cap. 23 and enforceable before the Employment and Labour Relations Court.
Part-Time Employment Contract (Kenya)
A Kenya Part-Time Employment Contract for engaging employees on reduced working hours, compliant with the Employment Act No. 11 of 2007, Section 9 and the Labour Relations Act No. 14 of 2007.
Remote Work Agreement (Kenya)
A Kenya Remote Work Agreement formalising work-from-home or hybrid arrangements under the Employment Act No. 11 of 2007 s.9, covering duties, equipment, data security, and performance standards.
Secondment Agreement (Kenya)
A Kenya Secondment Agreement governing the temporary transfer of an employee from a home employer to a host organisation, compliant with the Employment Act No. 11 of 2007 and the Law of Contract Act Cap. 23.
Trade Union Recognition Agreement (Kenya)
A Kenya Trade Union Recognition Agreement formalising an employer's recognition of a registered trade union for collective bargaining under the Labour Relations Act No. 14 of 2007 s.54.
Contractor Agreements
Independent Contractor Agreement (Kenya)
A Kenya Independent Contractor Agreement clearly establishing a service relationship — not employment — under the Employment Act No. 11 of 2007, Income Tax Act Cap. 470, and Data Protection Act No. 24 of 2019.
Labour Contracting Agreement (Kenya)
A Kenya Labour Contracting Agreement between a principal employer and a labour contractor supplying workers, compliant with the Employment Act No. 11 of 2007 s.11, the Labour Relations Act No. 14 of 2007, and the National Construction Authority Act No. 41 of 2011.
HR Forms
Bonus Scheme Policy (Kenya)
A Kenya Bonus Scheme Policy setting out the employer's discretionary or contractual bonus structure, eligibility criteria, performance metrics, and payment terms, compliant with the Employment Act No. 11 of 2007 Section 27 and the Income Tax Act Cap. 470.
Disciplinary Procedure Policy (Kenya)
A Disciplinary Procedure Policy for Kenyan employers compliant with the Employment Act No. 11 of 2007 section 41, setting out fair disciplinary processes from verbal warning through to summary dismissal.
Employee Handbook (Kenya)
A Kenya Employee Handbook setting out workplace policies, conduct standards, and statutory entitlements under the Employment Act No. 11 of 2007, OSHA No. 15 of 2007, and the Data Protection Act No. 24 of 2019.
Equal Opportunity Policy (Kenya)
A Kenya Equal Opportunity Policy prohibiting workplace discrimination and harassment, compliant with the Employment Act No. 11 of 2007 s.5, Constitution of Kenya 2010 Article 27, and the National Cohesion and Integration Act No. 12 of 2008.
Grievance Procedure Policy (Kenya)
A Kenya Grievance Procedure Policy under the Employment Act No. 11 of 2007 s.10, enabling employees to raise workplace complaints through a fair, structured internal process before escalating to the Employment and Labour Relations Court.
Human Resources Policy (Kenya)
A Kenya Human Resources Policy establishing workplace rules, recruitment, leave, discipline, and termination procedures compliant with the Employment Act No. 11 of 2007 and the Labour Institutions Act No. 12 of 2007.
Leave Application Form
An official employee leave request form for Kenya workplaces, compliant with the Employment Act No. 11 of 2007 leave entitlement provisions under section 28.
Maternity Leave Notice (Kenya)
A Kenya Maternity Leave Notice by which a female employee notifies her employer of her intention to proceed on maternity leave, compliant with Section 29 of the Employment Act No. 11 of 2007 and the Constitution of Kenya 2010 Article 27.
Paternity Leave Notice (Kenya)
A Kenya Paternity Leave Notice submitted by a male employee to claim 14 days of paid paternity leave under Section 29A of the Employment Act No. 11 of 2007 as amended.
Performance Improvement Plan (Kenya)
A Kenya Performance Improvement Plan documenting specific performance deficiencies, measurable improvement targets, and a structured review timeline, compliant with the Employment Act No. 11 of 2007 Section 41 procedural fairness requirements.
Employee Profit Sharing Policy (Kenya)
A Kenya Employee Profit Sharing Policy distributing company profits to eligible employees, compliant with the Employment Act No. 11 of 2007 and the Income Tax Act Cap. 470.
Recruitment and Selection Policy (Kenya)
A Kenya Recruitment and Selection Policy governing the end-to-end hiring process, compliant with the Employment Act No. 11 of 2007, the National Employment Authority Act, and the Constitution of Kenya 2010 equality provisions.
Sexual Harassment Prevention Policy (Kenya)
A Kenya Sexual Harassment Prevention Policy establishing clear procedures for reporting, investigating, and resolving complaints, compliant with the Employment Act No. 11 of 2007 s.6 and the Constitution of Kenya 2010 Article 27.
Sick Leave Application Form (Kenya)
A Kenya Sick Leave Application Form for employees to formally request sick leave under the Employment Act No. 11 of 2007, Section 30, documenting the absence, medical certification, and return-to-work arrangements.
Employee Travel Policy (Kenya)
A Kenya Employee Travel Policy governing business travel, travel advances, expense reimbursement, and per diems for employees, compliant with the Employment Act No. 11 of 2007 and the Income Tax Act Cap. 470.
Employment Letters
Letter of Appointment (Kenya)
A Kenya Letter of Appointment confirming a new employee's terms of employment, compliant with Section 9 and Section 10 of the Employment Act No. 11 of 2007 and statutory deduction requirements under NSSF Act 2013 and SHIF Act 2024.
Job Offer Letter (Kenya)
A Kenya Job Offer Letter under the Employment Act No. 11 of 2007 s.9, setting out the terms of employment offered to a prospective employee including position, salary, start date, and conditions precedent to appointment.
Probation Extension Letter (Kenya)
A Kenya Probation Extension Letter notifying an employee that their probationary period is being extended, with reasons stated, compliant with the Employment Act No. 11 of 2007 Section 42.
Promotion Letter (Kenya)
A Kenya Promotion Letter formally confirming an employee's new position, revised salary, and updated terms of employment, compliant with the Employment Act No. 11 of 2007.
Employment Reference Letter (Kenya)
A Kenya Employment Reference Letter confirming a former employee's role, tenure, and conduct, compliant with the Employment Act No. 11 of 2007 and the Certificate of Service obligations under Section 51.
Resignation Letter (Kenya)
A Kenya Resignation Letter giving formal notice of termination of employment, compliant with the Employment Act No. 11 of 2007 Section 36 notice requirements.
Salary Review Letter (Kenya)
A Kenya Salary Review Letter formally notifying an employee of a change in remuneration, compliant with the Employment Act No. 11 of 2007 s.27 and setting out the revised salary, effective date, and any varied terms.
Show Cause Letter (Kenya)
A Kenya Show Cause Letter issued by an employer to an employee requiring written explanation for alleged misconduct or poor performance, compliant with the Employment Act No. 11 of 2007 s.41 procedural fairness requirements.
Suspension Letter (Kenya)
A Kenya Suspension Letter placing an employee on precautionary suspension pending a disciplinary investigation or hearing, compliant with Section 44 of the Employment Act No. 11 of 2007 and the procedural requirements of the Employment and Labour Relations Court.
Transfer Letter (Kenya)
A Kenya Employee Transfer Letter issued by an employer to transfer an employee to a different department, branch, or location, compliant with the Employment Act No. 11 of 2007 and the Labour Relations Act No. 14 of 2007.
Warning Letter (Kenya)
A Kenya Warning Letter issued to an employee for misconduct or poor performance, compliant with Section 41 of the Employment Act No. 11 of 2007 and the procedural fairness requirements of the Employment and Labour Relations Court.
Health & Safety
Workplace Accident Report Form (Kenya)
A Kenya Workplace Accident Report Form for recording and notifying workplace accidents to DOSH, compliant with the Occupational Safety and Health Act No. 15 of 2007, Section 22.
Workplace Risk Assessment Form (Kenya)
A Kenya Workplace Risk Assessment Form for identifying and controlling workplace hazards, compliant with the Occupational Safety and Health Act No. 15 of 2007, Section 7.
OSHA Workplace Safety Policy (Kenya)
A Kenya OSHA Workplace Safety Policy compliant with the Occupational Safety and Health Act No. 15 of 2007, setting out employer duties, hazard identification, incident reporting, and worker rights under the Directorate of Occupational Safety and Health Services.
Work Injury Incident Report (Kenya)
A Kenya Work Injury Incident Report for employers to notify DOSH of workplace accidents, compliant with the Work Injury Benefits Act No. 13 of 2007 Section 22 and the Occupational Safety and Health Act No. 15 of 2007.
Termination
Summary Dismissal Letter
A formal letter summarily dismissing an employee in Kenya for gross misconduct or wilful neglect under the Employment Act No. 11 of 2007.
Redundancy Notice (Kenya)
A Kenya Redundancy Notice compliant with Section 40 of the Employment Act No. 11 of 2007, used to notify an employee of termination due to redundancy and set out the statutory entitlements payable.
Termination Letter (Kenya)
A Kenya Termination Letter formally ending an employment contract under the Employment Act No. 11 of 2007, stating notice period, final pay, and the reason for termination.
Employment Forms
Employee Expense Reimbursement Form (Kenya)
A Kenya Employee Expense Reimbursement Form for claiming business expenses incurred on behalf of an employer, compliant with the Employment Act No. 11 of 2007 and the Income Tax Act Cap. 470 administered by the Kenya Revenue Authority.
Housing Levy Payroll Declaration (Kenya)
A Kenya Housing Levy Payroll Declaration recording employer deductions and remittances under the Affordable Housing Act 2024, for submission to the Kenya Revenue Authority via iTax.
NSSF Beneficiary Nomination Form (Kenya)
A Kenya NSSF Beneficiary Nomination Form under Section 32 of the National Social Security Fund Act No. 45 of 2013, enabling NSSF members to nominate beneficiaries to receive their provident fund savings on death — compliant with NSSF Fund Rules and the Retirement Benefits Authority (RBA) guidelines.
NSSF Employee Registration Form (Kenya)
A Kenya NSSF Employee Registration Form used by employers to enrol new employees with the National Social Security Fund under the National Social Security Fund Act No. 45 of 2013 s.19, capturing personal, employment, and beneficiary details required for pension contributions.
PAYE Deductions Schedule (Kenya)
A Kenya PAYE Deductions Schedule used by employers to record and calculate monthly Pay As You Earn income tax deductions for each employee under the Income Tax Act Cap. 470 s.37, showing gross pay, allowable reliefs, chargeable income, and net PAYE remitted to the Kenya Revenue Authority.
SHIF Employee Registration Form (Kenya)
A Kenya SHIF Employee Registration Form for enrolling employees and their dependants into the Social Health Insurance Fund under the Social Health Insurance Act No. 16 of 2024.
WIBA Compensation Claim Form (Kenya)
A Kenya WIBA Compensation Claim Form for employees injured at work or dependants of deceased workers, compliant with the Work Injury Benefits Act No. 13 of 2007 Section 23 and DOSH procedures.
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