Ghana Card Replacement Affidavit
National Identification Authority Act 2006 (Act 707)
GHANA CARD REPLACEMENT AFFIDAVIT
National Identification Authority Act 2006 (Act 707)
I, [Deponent Name], of [Residential Address], telephone [Phone Number], do hereby solemnly and sincerely swear and say as follows:
That I am a registered holder of a Ghana Card (National Identification Card) issued by the National Identification Authority (NIA) of Ghana under the National Identification Authority Act 2006 (Act 707). My National Identification Number (NIN) is [NIN]. My date of birth is [Date of Birth].
That my original Ghana Card, card number [Card Number], was issued on [Card Issue Date] by the [NIA Issuing Office].
That my Ghana Card has been [Loss Type]. On [Loss Date], at [Loss Location], the following occurred: [Loss Circumstances].
That I no longer have the original Ghana Card in my possession and have not used or attempted to use the card since the date of loss, theft, or damage.
That I hereby request the National Identification Authority (NIA) to cancel the original Ghana Card bearing NIN [NIN] (to prevent any fraudulent use) and to issue me a replacement Ghana Card under the National Identification Authority Act 2006 (Act 707).
That the contents of this Affidavit are true and correct to the best of my knowledge and belief.
WARNING: A false affidavit constitutes perjury under the Criminal and Other Offences Act 1960 (Act 29) of Ghana. Using a lost or stolen Ghana Card is a criminal offence under the National Identification Authority Act 2006 (Act 707).
SWORN at [Swearing Location] on [Swearing Date].
DEPONENT SIGNATURE: _________________________
Name: [Deponent Name]
BEFORE ME: [Commissioner Name]
Commissioner for Oaths / Notary Public
Signature: _________________________
Official Stamp / Seal: _________________________
Deponent
________________
Signature
Commissioner for Oaths / Notary Public
________________
Signature
What Is a Ghana Card Replacement Affidavit?
A Card Replacement Affidavit in Ghana sets out facts attested under oath, giving them evidentiary weight in legal and administrative proceedings.
The National Identification Authority Act 2006 (Act 707) empowers the NIA to issue, cancel, suspend, and replace Ghana Cards. The NIA's replacement card procedure requires the holder of a lost or stolen Ghana Card to swear an affidavit confirming the loss before proceeding with the replacement application. Where the card was stolen, the deponent is also required to produce a police report (Ghana Police Service Extract) confirming the reported theft. The sworn affidavit protects the NIA and the public from fraudulent replacement applications and confirms the deponent's acknowledgement that the original card is no longer in their possession.
The Ghana Card serves as the primary identity document for Ghanaian citizens and certain resident non-citizens, and its loss or theft creates a risk of identity fraud. The NIA maintains a biometric database linked to each NIN, which allows the NIA to verify the identity of the replacement applicant against the stored biometric record before issuing a replacement card. The replacement fee and processing time are determined by the NIA's published schedule of charges.
A Ghana Card Replacement Affidavit is distinct from a Ghana Card Application Affidavit (which is used for a first-time application where birth documents are unavailable) in that the replacement affidavit is made by a person who has already been registered with the NIA and holds a NIN, and whose card has simply been lost, stolen, or damaged. The replacement affidavit confirms the holder's continued entitlement to the card rather than establishing initial eligibility for registration. The affidavit must be sworn before a Commissioner for Oaths or Notary Public in Ghana and must comply with the requirements of the Oaths Act and the Criminal and Other Offences Act 1960 (Act 29) regarding sworn statements.
The legal framework governing the Ghana Card Replacement Affidavit in Ghana draws on several key statutes and regulatory bodies. Under Ghanaian law, the Constitution of the Republic of Ghana 1992 is the supreme law. The Courts Act 1993 (Act 459) governs court procedures. The Ghana Revenue Authority (GRA) administers tax under the Income Tax Act 2015 (Act 896). The High Court of Ghana has unlimited original jurisdiction under Article 140 of the Constitution. The Data Protection Act 2012 (Act 843) and the Data Protection Commission govern personal data processing. Parties executing a Ghana Card Replacement Affidavit in Ghana should confirm the document reflects current law, including any amendments enacted since the original drafting date. The National Identification Authority Act 2006 (Act 707) sets the foundational requirements.
When Do You Need a Ghana Card Replacement Affidavit?
A Ghana Card Replacement Affidavit is needed in the following circumstances.
A Ghana Card Replacement Affidavit is required when a Ghanaian citizen or registered resident has lost their Ghana Card and needs to apply to the National Identification Authority (NIA) for a replacement card. The NIA's replacement card application form requires a sworn affidavit confirming the loss before a replacement can be processed.
A Ghana Card Replacement Affidavit is needed when a Ghana Card has been stolen and the holder has reported the theft to the nearest Ghana Police Service station. The affidavit should be submitted together with the police extract from the Ghana Police Service confirming the theft report, to support the NIA replacement application.
A Ghana Card Replacement Affidavit is required when a Ghana Card has been damaged — whether through fire, water, physical wear, or accidental destruction — to the extent that it is no longer readable or usable, and the holder needs to present the affidavit and the damaged card (where retrievable) to the NIA to obtain a replacement.
A Ghana Card Replacement Affidavit is needed when a Ghana Card holder urgently requires a replacement card for a specific purpose — such as opening a bank account with a Bank of Ghana-licensed institution, obtaining a Ghana Immigration Service passport, registering for NHIS with the National Health Insurance Authority, or completing a SIM re-registration under National Communications Authority requirements — and the affidavit supports an expedited replacement request.
A Ghana Card Replacement Affidavit is required when a Ghana Card held by a minor has been lost and the parent or legal guardian needs to apply for a replacement on the minor's behalf, attesting to the child's registration details and the circumstances of the loss.
Applicants should submit the affidavit in person at the nearest NIA district office or authorised NIA service centre, together with the NIA replacement application form and any other required supporting documents.
Parties in Ghana should prepare a Ghana Card Replacement Affidavit proactively rather than waiting for a dispute to arise. Courts interpret agreements based on the written terms rather than oral representations. Under Ghanaian law, the Constitution of the Republic of Ghana 1992 is the supreme law. The Courts Act 1993 (Act 459) governs court procedures. The Ghana Revenue Authority (GRA) administers tax under the Income Tax Act 2015 (Act 896). The High Court of Ghana has unlimited original jurisdiction under Article 140 of the Constitution. The Data Protection Act 2012 (Act 843) and the Data Protection Commission govern personal data processing. Where the transaction involves regulated activities, prior approval from the relevant authority may be required before execution.
What to Include in Your Ghana Card Replacement Affidavit
A valid Ghana Card Replacement Affidavit must contain the following essential elements.
Deponent Identity: Full legal name (exactly as it appears on the original Ghana Card), date of birth, residential address, and contact number of the deponent — the person who held the original Ghana Card and is applying for a replacement.
National Identification Number (NIN): The deponent's NIN in the format GHA-XXXXXXXXX-X, as printed on the original Ghana Card. The NIN is the NIA's primary reference for locating the deponent's biometric record and verifying the entitlement to a replacement card.
Original Card Details: The Ghana Card number (if known), the date of issue of the original card, and the NIA office or registration centre where the original card was issued.
Circumstances of Loss, Theft, or Damage: A clear, detailed sworn statement of when and how the Ghana Card was lost, stolen, or damaged — including the date, location, and circumstances. Where the card was stolen, the statement should refer to the police report filed with the Ghana Police Service.
Police Report Reference (for stolen cards): The Ghana Police Service station where the theft was reported, the date of the report, and the police extract reference number, confirming that the theft has been reported to the authorities.
Declaration of Non-Use: A sworn declaration that the deponent no longer has the original Ghana Card in their possession and has not used or attempted to use the card since the loss, theft, or damage.
Request for Replacement: A formal request to the National Identification Authority (NIA) to cancel the original Ghana Card (to prevent fraudulent use) and to issue a replacement card under the National Identification Authority Act 2006 (Act 707).
Commissioning: The affidavit must be signed by the deponent in the presence of a Commissioner for Oaths or Notary Public in Ghana, who will administer the oath, witness the signature, and stamp the document with their official seal. A false affidavit constitutes perjury under the Criminal and Other Offences Act 1960 (Act 29). Forms-legal.com provides this template as a starting point for NIA replacement card documentation.
Additional compliance elements for a Ghana Card Replacement Affidavit used in Ghana include: Under Ghanaian law, the Constitution of the Republic of Ghana 1992 is the supreme law. The Courts Act 1993 (Act 459) governs court procedures. The Ghana Revenue Authority (GRA) administers tax under the Income Tax Act 2015 (Act 896). The High Court of Ghana has unlimited original jurisdiction under Article 140 of the Constitution. The Data Protection Act 2012 (Act 843) and the Data Protection Commission govern personal data processing. Forms-legal.com provides this template as a starting point for Ghana-compliant documentation.
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}Frequently Asked Questions
To replace a lost Ghana Card, the National Identification Authority (NIA) typically requires the following documents: (1) A completed NIA replacement card application form, available at NIA district offices or the NIA website; (2) A sworn Ghana Card Replacement Affidavit confirming the loss, sworn before a Commissioner for Oaths or Notary Public; (3) A police extract from the nearest Ghana Police Service station, where the card was stolen (for lost cards due to misplacement, a police report may not be mandatory but is recommended); (4) Any other identity document in your possession that confirms your identity and NIN — such as a passport, voter ID card, NHIS card, or SSNIT statement; and (5) Payment of the NIA replacement card fee as published in the NIA's current schedule of charges. The NIA will verify the applicant's identity against the biometric record linked to their NIN in the NIA database before issuing a replacement. Applicants should attend the NIA office in person for biometric verification. Processing times vary by NIA regional office.
Reporting a stolen Ghana Card to the nearest Ghana Police Service station is strongly recommended and is typically required by the National Identification Authority (NIA) as part of the replacement card application. When you report the theft, the Ghana Police Service will issue a police extract (also called a police report or police statement) with a reference number confirming the date, location, and circumstances of the theft. This police extract protects you against liability if your stolen Ghana Card is subsequently used by another person for fraudulent purposes — for example, to open a bank account, obtain a SIM card under the National Communications Authority's SIM registration requirements, or access other services that require a Ghana Card. You should submit the police extract together with your replacement card affidavit to the NIA. If your card was lost (not stolen), a police report is still a useful precaution but may not be mandatory, depending on current NIA policy. The NIA's Lost and Stolen Cards Unit will flag the original NIN as reported lost in the NIA database upon receipt of your application.
The processing time for a replacement Ghana Card from the National Identification Authority (NIA) varies depending on the regional office, current application volume, and whether the applicant's biometric data can be verified against the NIA database without difficulty. The NIA has published replacement processing timelines that range from a few days for expedited replacement at the NIA headquarters in Accra to several weeks at district offices in areas with lower processing capacity. The NIA periodically runs special replacement exercises and mobile registration units to address backlogs. Applicants who urgently need their NIN for a specific purpose — such as completing a bank account opening, registering for NHIS benefits with the National Health Insurance Authority, or applying for a passport with the Ghana Immigration Service — may present their sworn affidavit and their NIA application receipt as evidence of their registered NIN while awaiting the replacement card. Applicants should retain their NIA acknowledgement receipt as proof of application.
The National Identification Authority (NIA) generally requires the Ghana Card holder to attend the NIA office in person for biometric verification as part of the replacement card process, since the purpose of the biometric check is to confirm that the replacement applicant is the same person as the registered holder. However, where the card holder is physically incapacitated, hospitalised, or otherwise unable to attend in person, the NIA may in certain circumstances permit a representative to submit the replacement application on the holder's behalf, with a duly sworn power of attorney or authority letter from the holder and a medical certificate or other evidence of incapacity. For minors whose Ghana Card has been lost, the parent or legal guardian may apply on the minor's behalf, providing a sworn affidavit identifying the minor's NIN and the circumstances of the loss together with the guardian's own Ghana Card and evidence of the guardianship relationship. Applicants should contact their nearest NIA district office for current guidance on third-party applications.
Using a Ghana Card that has been reported lost or stolen — or using another person's Ghana Card — is a serious offence under the National Identification Authority Act 2006 (Act 707) and related legislation. The NIA flags lost and stolen cards in its database, and biometric verification at banks, government offices, and other service points will typically detect discrepancies between the person presenting the card and the biometric record linked to the NIN. Under Act 707, knowingly providing false information in the national identification system or fraudulently using an identification document issued to another person is a criminal offence. Additionally, using a Ghana Card to commit identity fraud — for example, to open a fraudulent bank account, obtain a SIM card, or access financial services under another person's identity — may attract prosecution under the Electronic Transactions Act 2008 (Act 772), the Payment Systems and Services Act 2019 (Act 987), and the Criminal and Other Offences Act 1960 (Act 29). Persons who find a lost Ghana Card are encouraged to return it to the nearest NIA office or Ghana Police Service station rather than retain or use it.
This template is provided for informational purposes only and does not constitute legal advice. Laws vary by jurisdiction and change over time. Consult a qualified attorney for advice specific to your situation.Full disclaimer
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