Event Management Agreement (Ghana)
Event Management Agreement
This Event Management Agreement (this "Agreement") is entered into on [Agreement Date] between:
CLIENT: [Client Name], having its address at [Client Address] (the "Client"); and
EVENT MANAGER: [Event Company Name] (ORC Registration No. [Event Company Reg Number]), having its address at [Event Company Address] (the "Event Manager").
This Agreement is governed by the Contracts Act 1960 (Act 25) and the laws of the Republic of Ghana.
1. Event Details
The Client engages the Event Manager to plan, coordinate, and execute the following event: [Event Name] (the "Event"), being a [Event Type] event.
The Event shall be held on [Event Date] at [Event Venue], with an expected attendance of [Expected Guests] guests.
2. Scope of Services
The Event Manager shall provide the following services in connection with the Event: [Scope Of Services].
The Event Manager shall obtain all necessary permits and licences required for the Event, including any Ghana Police Service permit and any venue licence required under the Public Health Act, 2012 (Act 851), at the Client's cost unless otherwise agreed.
3. Management Fee and Payment
The Client shall pay the Event Manager a total management fee of GHS [Management Fee] (exclusive of VAT where applicable at 15% under the Value Added Tax Act, 2013 (Act 870)).
Payment shall be made as follows: a deposit of GHS [Deposit Amount] payable on signing this Agreement; and the balance payable on [Balance Payment Date]. All payments shall be made by bank transfer to the Event Manager's nominated account at a Bank of Ghana-licensed institution.
VAT applicable: [VAT Applicable]. Where VAT applies, the Event Manager shall issue tax invoices to the Client in compliance with requirements of the Ghana Revenue Authority (GRA).
4. Intellectual Property
Upon full payment of the management fee, all intellectual property in event materials created specifically for the Client (including event branding, design assets, and bespoke content) vests in the Client under the Copyright Act, 2005 (Act 690).
The Event Manager retains ownership of its pre-existing intellectual property, methodologies, and templates used in delivering the services.
5. Cancellation and Force Majeure
Either party may cancel this Agreement by giving at least [Cancellation Notice Days] written notice before the Event date. In the event of cancellation, the following refund policy shall apply: [Cancellation Refund Policy].
Neither party shall be liable for failure to perform its obligations where such failure is caused by a force majeure event beyond the party's reasonable control, including a national emergency declared under the Emergency Powers Act, 1994 (Act 472), government-imposed prohibition on public gatherings, or severe weather.
6. Liability
The Event Manager's total liability to the Client under this Agreement shall not exceed the total management fee paid under clause 3.1.
The Event Manager shall maintain public liability insurance from a National Insurance Commission (NIC)-licensed insurer covering the Event.
7. Governing Law and Dispute Resolution
This Agreement is governed by the laws of the Republic of Ghana. Any dispute arising out of or in connection with this Agreement shall be resolved by [Dispute Resolution].
Signatures
IN WITNESS WHEREOF the Parties have executed this Event Management Agreement on the date first written above.
Client
________________
Signature
Event Manager
________________
Signature
What Is a Event Management Agreement (Ghana)?
An Event Management Agreement in Ghana is a legally binding contract under the Contracts Act 1960 (Act 25) between a client and a professional event management company or event planner, setting out the terms and conditions governing the planning, coordination, logistics, and execution of a specified event. The Event Management Agreement (Ghana) documents the scope of services, event date and venue, management fees, payment schedule, intellectual property in event materials, liability allocation, and termination rights of each party.
Ghana's events industry — spanning corporate conferences, music festivals at venues such as the Accra International Conference Centre, weddings, product launches, and government functions — is governed primarily by the general law of contract as codified in the Contracts Act 1960 (Act 25) and the common law received into Ghana by the Courts Act, 1993 (Act 459). The High Court (Commercial Division) in Accra adjudicates commercial contract disputes, including disputes arising from event management agreements where the contract value exceeds GHS 10,000 or where injunctive relief is sought.
An Event Management Agreement in Ghana must be distinguished from a Venue Hire Agreement, which governs the rental of a physical event space, and from an Event Sponsorship Agreement, which documents a brand's financial contribution to an event in exchange for promotional rights. The Event Management Agreement is the master commercial document that coordinates all sub-agreements and vendor contracts for the event.
Companies providing event management services in Ghana may be registered under the Companies Act, 2019 (Act 992) with the Office of the Registrar of Companies (ORC) or may operate as sole proprietors registered under the Incorporated Private Partnerships Act, 1962 (Act 152). The Ghana Revenue Authority (GRA) requires event management companies to charge and remit Value Added Tax (VAT) at 15% on taxable services under the Value Added Tax Act, 2013 (Act 870), where the company's annual turnover exceeds the VAT registration threshold.
The Consumer Protection Agency (CPA) established under the Consumer Protection Agency Act, 2019 (Act 1003) has jurisdiction over disputes between event companies and individual consumer clients in Ghana. Corporate clients must bring contractual claims before the High Court (Commercial Division) under the standard rules of civil procedure applicable in Ghana's superior courts.
The legal framework governing the Event Management Agreement (Ghana) in Ghana draws on several key statutes and regulatory bodies. Under the Companies Act 2019 (Act 992), the Registrar General's Department (RGD) maintains the register of Ghanaian companies. Section 7 of the Companies Act 2019 governs company incorporation. The Ghana Revenue Authority (GRA) administers corporate tax under the Income Tax Act 2015 (Act 896). The Commercial Division of the High Court in Accra adjudicates business disputes. The Ghana Investment Promotion Centre (GIPC) regulates foreign investment under the GIPC Act 2013 (Act 865). Parties executing a Event Management Agreement (Ghana) in Ghana should confirm the document reflects current law, including any amendments enacted since the original drafting date. The Contracts Act 1960 (Act 25) sets the foundational requirements.
When Do You Need a Event Management Agreement (Ghana)?
An Event Management Agreement in Ghana is required whenever a client engages a professional event planner or event management company to organise an event, and is particularly important in the following circumstances.
An Event Management Agreement is required when a corporation registered under the Companies Act, 2019 (Act 992) hires an event management company to plan a product launch, annual general meeting, awards ceremony, or corporate retreat in Accra, Kumasi, or Cape Coast. Without a written agreement, the client has no contractual recourse if the event planner fails to deliver on time, exceeds the agreed budget, or selects unsuitable vendors.
An Event Management Agreement is needed when planning a large wedding or traditional Ghanaian marriage ceremony (knocking ceremony / engagement) with a professional event coordinator, to document the agreed services, payment milestones, décor specifications, catering arrangements, and the consequences of cancellation by either party under the Contracts Act 1960 (Act 25).
An Event Management Agreement is required when a music promoter, entertainment company, or an artist managed by the Musicians Union of Ghana (MUSIGA) engages an event company to organise a concert, music festival, or cultural programme. The agreement must address licensing obligations under the Copyright Act, 2005 (Act 690) and the Ghana Music Rights Organisation (GHAMRO) licensing requirements for public performance of copyrighted works.
An Event Management Agreement is needed when a government ministry, metropolitan, municipal or district assembly (MMDA), or state-owned enterprise engages a private event company for an official function, where public procurement rules under the Public Procurement Act, 2003 (Act 663) apply and the agreement must reflect the procurement process followed.
An Event Management Agreement is required when an international NGO, donor-funded organisation, or diplomatic mission in Accra contracts a local event management company for conferences, symposia, or donor-facing events, where compliance with both Ghanaian contract law and the organisation's internal procurement policies must be documented.
What to Include in Your Event Management Agreement (Ghana)
A valid Event Management Agreement in Ghana under the Contracts Act 1960 (Act 25) must contain the following essential elements.
Parties and Registration Details: Full legal names and addresses of the client and the event management company, the company's ORC registration number under the Companies Act, 2019 (Act 992), and the VAT registration number issued by the Ghana Revenue Authority (GRA) under the Value Added Tax Act, 2013 (Act 870), if applicable.
Scope of Services: A detailed description of all services the event management company will provide — venue sourcing, vendor coordination, décor, catering management, audio-visual production, guest registration, security arrangements, and post-event reporting. The scope should be attached as a schedule to avoid disputes about what was agreed.
Event Particulars: The event name, type, date, time, and venue address, including any fallback date or venue in the event of force majeure. The agreement should specify whether the event is subject to Ghana Police Service permit requirements or venue licensing obligations under the Public Health Act, 2012 (Act 851).
Fees and Payment Schedule: The total management fee in Ghana Cedis (GHS), the payment milestone schedule (typically a deposit on signing, an instalment at a midpoint, and the balance before the event), the VAT treatment, and the consequences of late payment. The Ghana Revenue Authority (GRA) requires VAT-registered suppliers to issue tax invoices for each payment received.
Intellectual Property: Ownership of event photographs, video recordings, branding materials, and event designs created by the event management company. The agreement should specify whether intellectual property vests in the client or the event company upon full payment, subject to the Copyright Act, 2005 (Act 690).
Cancellation and Termination: The notice period required for cancellation, the refund policy for deposits already paid, and the event company's right to retain fees for work already performed. Ghanaian courts apply the principle of mitigation of loss — the innocent party must take reasonable steps to reduce their loss on cancellation.
Liability and Insurance: The event management company's liability cap (typically capped at the total fees paid under the agreement) and the requirement for public liability insurance from a National Insurance Commission (NIC)-licensed insurer covering the event. The forms-legal.com Event Management Agreement (Ghana) template includes a mutual liability limitation clause balancing the interests of both parties.
Governing Law and Dispute Resolution: Ghana law, with disputes referred to the High Court (Commercial Division), Accra, or through mediation under the Alternative Dispute Resolution Act, 2010 (Act 798) as a first step before litigation.
Additional compliance elements for a Event Management Agreement (Ghana) used in Ghana include: Under the Companies Act 2019 (Act 992), the Registrar General's Department (RGD) maintains the register of Ghanaian companies. Section 7 of the Companies Act 2019 governs company incorporation. The Ghana Revenue Authority (GRA) administers corporate tax under the Income Tax Act 2015 (Act 896). The Commercial Division of the High Court in Accra adjudicates business disputes. The Ghana Investment Promotion Centre (GIPC) regulates foreign investment under the GIPC Act 2013 (Act 865). Forms-legal.com provides this template as a starting point for Ghana-compliant documentation.
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Reference this free template in an article, syllabus, or research note:
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"Event Management Agreement (Ghana) (Ghana)." Forms Legal, 2026, https://forms-legal.com/ghana/business/services/event-management-agreement-ghana.
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howpublished = {\url{https://forms-legal.com/ghana/business/services/event-management-agreement-ghana}},
note = {Free legal document template}
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Frequently Asked Questions
An Event Management Agreement is legally binding in Ghana under the Contracts Act 1960 (Act 25) once the standard elements of contract formation are present: offer, acceptance, consideration, intention to create legal relations, and certainty of terms. The High Court (Commercial Division) in Accra regularly enforces written event management contracts and awards damages for breach, including wasted expenditure and loss of profit. A written Event Management Agreement is strongly preferred over a verbal arrangement because Ghanaian courts apply the parol evidence rule, which limits the extent to which oral statements made before signing can alter the written terms. An event management company or client who relies on a verbal agreement faces significant difficulty proving the agreed terms if a dispute arises.
An event management company in Ghana that is registered for Value Added Tax under the Value Added Tax Act, 2013 (Act 870) must charge VAT at 15% on all taxable event management services supplied in Ghana. Registration for VAT with the Ghana Revenue Authority (GRA) becomes mandatory when the company's annual taxable turnover exceeds the statutory threshold (GHS 200,000 per annum as of 2026). VAT-registered event companies must issue tax invoices, file VAT returns, and remit VAT to the GRA. Clients who are themselves VAT-registered businesses may recover input VAT on event management fees where the event constitutes a business expense. The Event Management Agreement should clearly state the total fee exclusive of VAT and the VAT amount payable separately. Under Ghana law, specifically the Contracts Act 1960 (Act 25), parties should seek independent legal advice to confirm compliance with all applicable requirements and confirm the document meets the standards set by the relevant regulatory authorities.
Where an event is cancelled due to a force majeure event — such as a national emergency declared under Ghana's Emergency Powers Act, 1994 (Act 472), a severe weather event, or a government-imposed prohibition on public gatherings — the Contracts Act 1960 (Act 25) and common law principles of frustration may excuse both parties from performance without liability. However, frustration only applies where the force majeure event makes performance genuinely impossible, not merely more difficult or expensive. The Event Management Agreement should include a specific force majeure clause defining the qualifying events, the notice obligations, and the allocation of costs already incurred before the event was cancelled. Without a force majeure clause, the parties must rely on the common law doctrine of frustration as applied by the High Court of Ghana, which may not produce the outcome either party expects.
A client in Ghana can recover a deposit paid to an event management company that fails to perform its contractual obligations, as failure to perform constitutes a breach of contract under the Contracts Act 1960 (Act 25). The client's remedies include: recovery of the deposit as money paid on a total failure of consideration; damages for wasted expenditure and additional costs incurred to engage a replacement event company; and, in appropriate cases, specific performance or injunctive relief sought from the High Court (Commercial Division), Accra. The client must comply with the duty to mitigate — they cannot simply stand by and allow losses to accumulate. Where the deposit was paid via mobile money through MTN Mobile Money or AirtelTigo Money, the client should also consider reporting the matter to the Bank of Ghana (BoG) if the event company's conduct amounts to consumer fraud.
Under the Copyright Act, 2005 (Act 690), photographs and video recordings created at an event in Ghana are protected by copyright from the moment of creation. Where an event management company commissions a photographer or videographer as part of its services, ownership of the copyright depends on the contractual terms: if the photographer is an employee of the event company, copyright vests in the event company under the work-made-for-hire principle; if the photographer is an independent contractor, copyright vests in the photographer unless there is a written assignment to the contrary. The Event Management Agreement should specify in a clear intellectual property clause whether copyright in all event materials (photographs, videos, design assets) vests in the client upon full payment of the management fee, to avoid post-event disputes. The Ghana Music Rights Organisation (GHAMRO) may also assert rights over any musical works performed at the event that are included in recordings.
An Event Management Agreement does not require witnessing, notarisation, or stamp duty to be legally valid and enforceable in Ghana under the Contracts Act 1960 (Act 25). The agreement is a simple contract that takes effect on execution by both parties. However, execution by authorised signatories — company directors or authorised officers — of each corporate party, with their names and titles recorded, strengthens the document's evidentiary value before the High Court (Commercial Division). For high-value event agreements exceeding GHS 50,000, parties may choose to have the agreement executed as a deed before a Commissioner for Oaths or a Notary Public, which provides a 12-year limitation period for bringing contractual claims compared to the standard 6-year limitation period under the Limitation Act, 1972 (NRCD 54).
This template is provided for informational purposes only and does not constitute legal advice. Laws vary by jurisdiction and change over time. Consult a qualified attorney for advice specific to your situation.Full disclaimer
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