Passport Application Support Affidavit (Philippines)

A Passport Application Support Affidavit in the Philippines provides a formal sworn account of the facts it concerns, executed in the manner the law requires for it to be relied on.

The most common reasons for submitting a supporting affidavit with a DFA passport application include: discrepancies between the applicant's birth certificate issued by the Philippine Statistics Authority (PSA, formerly NSO) and their current name, birth date, or parentage; name changes effected through marriage (Family Code, EO 209, Article 370) or legal court proceedings under Rule 103 of the Rules of Court; the applicant being born abroad to Filipino parents and seeking a Philippine passport for the first time under Republic Act No. 9225 (Citizenship Retention and Re-Acquisition Act, 2003); and first-time passport applications for minors requiring parental consent documentation.

Under DFA Memorandum Circular No. 2019-001 and its subsequent amendments, applicants with documentary discrepancies are required to submit an Affidavit of Discrepancy or Affidavit of One and the Same Person executed before a notary public under the 2004 Rules on Notarial Practice (A.M. No. 02-8-13-SC). The DFA will not process passport applications with unresolved documentary inconsistencies — such as different spellings of the applicant's name across birth certificate, school records, and government IDs — without a properly executed sworn statement explaining the discrepancy.

For dual citizens reacquiring Philippine citizenship under RA 9225, an Affidavit of Renunciation of Foreign Citizenship is required alongside the passport application, executed before a Philippine consular officer or notary public. The Bureau of Immigration (BI) under the DOJ likewise requires supporting affidavits for travel document irregularity resolutions.

The legal framework governing the Passport Application Support Affidavit (Philippines) in Philippines draws on several key statutes and regulatory bodies. Under Philippine law, the Civil Code of the Philippines (Republic Act No. 386) governs contractual obligations. The Revised Corporation Code (Republic Act No. 11232) regulates corporate entities through the Securities and Exchange Commission (SEC). The Labor Code of the Philippines (Presidential Decree No. 442) and Department of Labor and Employment (DOLE) govern employment matters. The Data Privacy Act of 2012 (Republic Act No. 10173) and the National Privacy Commission (NPC) protect personal data. The Bureau of Internal Revenue (BIR) administers tax obligations under the National Internal Revenue Code. Parties executing a Passport Application Support Affidavit (Philippines) in Philippines should confirm the document reflects current law, including any amendments enacted since the original drafting date. The Civil Code of the Philippines (RA 386) sets the foundational requirements.

A Passport Application Support Affidavit in the Philippines is needed whenever the DFA cannot straightforwardly process a passport application because of documentary issues that require sworn explanation.

A Passport Application Support Affidavit is required when the applicant's name as it appears on their PSA birth certificate differs from the name they have been using in other documents — for example, the middle name is spelled differently, a nickname appears in official records, or the first name was changed informally — and the applicant must swear to the DFA that they are one and the same person.

A Passport Application Support Affidavit is needed when a Filipino woman married abroad and her marriage was not registered with the PSA, and she wishes to use her married name on her Philippine passport, requiring an affidavit attesting to the marriage under Article 21 of the Family Code (EO 209) and DFA passport rules.

A Passport Application Support Affidavit is required when a minor applying for a passport has only one parent available to give consent — because the other parent is deceased, abroad, or whereabouts unknown — and the present parent must execute an affidavit explaining the other parent's absence and assuming sole responsibility for the minor's travel under DFA passport guidelines.

A Passport Application Support Affidavit is needed when a Filipino citizen reacquiring Philippine citizenship under RA 9225 applies for a Philippine passport for the first time after reacquisition, and must document their Filipino parentage, prior Philippine citizenship, and compliance with RA 9225 requirements.

A Passport Application Support Affidavit is required when the applicant's PSA birth certificate has a clerical error that was corrected under Republic Act No. 9048 (Clerical Error Law, as amended by RA 10172), and the corrected PSA document must be explained in conjunction with the old document to establish the applicant's identity.

A valid Passport Application Support Affidavit for the Philippines must contain the following essential elements to be accepted by the Department of Foreign Affairs.

Affiant's Complete Identity: Full legal name, date of birth, place of birth, current address, civil status, citizenship, and PSA-issued birth certificate reference number. The identity must be verifiable against the PSA birth certificate — the primary civil registry document under Act 3753 (Civil Registration Law) and the PSA's registry system.

Purpose of the Affidavit: An explicit statement of why the affidavit is being submitted — for example, to explain a discrepancy in the spelling of the middle name across different documents, to establish the applicant as one and the same person known under two different name spellings, or to explain the absence of one parent's consent for a minor applicant.

Statement of Facts: A clear, numbered, chronological narration of the relevant facts — for discrepancy affidavits, list each document with the name spelling it carries; for consent affidavits, state the other parent's circumstances (deceased with attached PSA death certificate, abroad with attached contact information); for citizenship reacquisition affidavits, cite the RA 9225 petition approval and Identification Certificate number.

Supporting Documents Referenced: A list of documents attached as numbered Annexes — PSA birth certificate (front and back), valid government IDs, marriage certificate (PSA-certified), court orders (for name changes under Rule 103 or RA 9048/10172), DFA Order of Approval for RA 9225 applications, and any other documents referenced in the affidavit.

Declaration of Truth and Consequences: A statement that all facts in the affidavit are true and correct to the best of the affiant's knowledge, and an acknowledgment that a false statement in a document filed with the DFA constitutes perjury under Article 183 of the Revised Penal Code, punishable by imprisonment of up to 6 years.

Notarization: Notarization before a notary public under the 2004 Rules on Notarial Practice (A.M. No. 02-8-13-SC), with the notary's IBP Roll Number, PTR Number, notarial commission number, and commission expiry date. For affidavits executed abroad, notarization before a Philippine consular officer is required under Section 4 of RA 8239.

Additional compliance elements for a Passport Application Support Affidavit (Philippines) used in Philippines include: Under Philippine law, the Civil Code of the Philippines (Republic Act No. 386) governs contractual obligations. The Revised Corporation Code (Republic Act No. 11232) regulates corporate entities through the Securities and Exchange Commission (SEC). The Labor Code of the Philippines (Presidential Decree No. 442) and Department of Labor and Employment (DOLE) govern employment matters. The Data Privacy Act of 2012 (Republic Act No. 10173) and the National Privacy Commission (NPC) protect personal data. The Bureau of Internal Revenue (BIR) administers tax obligations under the National Internal Revenue Code. Forms-legal.com provides this template as a starting point for Philippines-compliant documentation.