Employment templates for Canada
Browse all 81 free employment legal templates for Canada. Download as PDF or Word.
Employment Contracts
Apprenticeship Agreement (Canada)
Create a formal Apprenticeship Agreement in Canada for trades and technical training. Covers apprentice wages, training schedule, on-the-job and in-school components, and provincial apprenticeship authority registration under the Red Seal Program and provincial trades legislation.
Contractor Offer Letter (Canada)
Create a Canadian Contractor Offer Letter for engaging an independent contractor. Addresses CRA worker classification (Wiebe Door four-fold test, Sagaz Industries SCC), T4A reporting, CPP self-employment contributions, GST/HST registration (ETA s240), Copyright Act RSC 1985 c C-42 IP ownership, chance of profit/risk of loss, ownership of tools, confidentiality obligations, and provincial governing law.
Employment Contract (Canada)
Hire employees in Canada with a legally compliant Employment Contract. Covers compensation, benefits, probation period, termination provisions, and provincial ESA requirements including CPP/EI deductions.
Employment Contract — Indefinite Term (Canada)
Create a legally compliant indefinite-term Employment Contract for Canada. Covers compensation, probation, statutory deductions (CPP/EI), termination notice requirements, non-solicitation, confidentiality, and provincial ESA compliance.
Internship Employment Contract (Canada)
Create a compliant Internship Employment Contract in Canada for paid interns. Covers compensation at or above minimum wage, ESA entitlements, learning objectives, and term length under provincial Employment Standards Acts and the criteria for distinguishing paid from unpaid internships.
Staffing Agency Contract (Canada)
Engage a Canadian staffing agency with a legally compliant recruitment contract. Covers candidate sourcing, payment terms in CAD, PIPEDA compliance, non-solicitation, workers' compensation requirements, and provincial employment standards.
Independent Contractor Offer Letter (Canada)
Offer an independent contractor engagement in Canada with a compliant offer letter. Covers compensation in CAD, contractor status under CRA guidelines, GST/HST obligations, IP assignment, confidentiality, and provincial governing law.
Fixed-Term Employment Contract (Canada)
Hire employees for a specific term in Canada with a compliant Fixed-Term Employment Contract. Covers term length, compensation, early termination clauses, and the Waksdale-compliant termination provisions under provincial Employment Standards Acts.
Internship Agreement (Canada)
Create a Canadian Internship Agreement compliant with provincial Employment Standards Acts. Covers paid and unpaid internships, educational practicum requirements (Ontario ESA s.1(2), BC practicum exemption), compensation with CPP/EI deductions, duties, supervision, IP ownership under the Copyright Act, and workplace safety.
Employee NDA (Canada)
Protect your business secrets with a Canadian Employee NDA. Covers confidential information, intellectual property assignment under the Copyright Act, return of materials, and post-employment obligations.
Part-Time Employment Contract (Canada)
Hire part-time employees in Canada with a compliant Part-Time Employment Contract. Covers variable or guaranteed hours, pro-rated benefits, ESA entitlements, and termination provisions under provincial Employment Standards Acts.
Volunteer Agreement (Canada)
Formalize a volunteer relationship in Canada with a Volunteer Agreement. Covers role description, confidentiality, code of conduct, liability waiver, and compliance with provincial volunteer protection legislation.
Contractor Agreements
Independent Contractor Agreement (Canada)
Draft a Canadian independent contractor agreement that clearly defines the working relationship to avoid CRA misclassification. This template addresses Canada Revenue Agency tests for contractor vs. employee status, covers CPP and EI obligations, PIPEDA data protection, IP ownership, and references the Copyright Act. Includes province selector for governing law and HST/GST provisions.
Independent Contractor Agreement — Babysitter (Canada)
Engage a babysitter as an independent contractor under Canadian law. Includes CRA classification guidance for babysitters versus employees, emergency medical authorization, child safety provisions, PIPEDA-compliant confidentiality, and GST/HST exemption for child care services under 14. Designed for babysitters who operate their own independent child care business and serve multiple families.
Independent Contractor Agreement — Bartending (Canada)
Engage a bartender as an independent contractor under Canadian law. Includes provincial liquor licensing compliance, responsible alcohol service certification requirements, CRA independent contractor classification guidance, GST/HST provisions, deposit and cancellation terms, and force majeure. Province selector for governing law.
Independent Contractor Agreement — Bookkeeping Services (Canada)
Engage an independent bookkeeper under Canadian law. Covers CRA classification, payroll processing obligations (CPP, EI, T4 slips), GST/HST filing assistance, record retention requirements under the Income Tax Act, PIPEDA compliance for handling employee and financial data, and professional errors and omissions insurance.
Independent Contractor Agreement — Caregiver (Canada)
Engage a caregiver as an independent contractor under Canadian law. Includes CRA classification guidance for caregivers versus employees, PIPEDA and provincial health privacy compliance, vehicle provision terms, force majeure, mutual indemnification, and GST/HST provisions. Province selector for governing law.
Independent Contractor Agreement — Consulting (Canada)
Engage a consultant as an independent contractor under Canadian law. Addresses CRA four-fold classification test, GST/HST obligations, IP ownership under the Copyright Act, PIPEDA confidentiality, non-solicitation, and provincial governing law. Designed to clearly establish independent contractor status and avoid misclassification.
Independent Contractor Agreement — Drywall (Canada)
Engage a drywall contractor as an independent contractor under Canadian law. Includes provincial building code compliance, occupational health and safety requirements, construction lien rights preservation, WSIB/workers’ compensation provisions, workmanship warranty, insurance requirements, GST/HST, and CRA classification guidance.
Independent Contractor Agreement — Hair Stylist (Canada)
Engage a hair stylist as an independent contractor under Canadian law. Includes booth rental or commission terms, provincial cosmetology licensing compliance, CRA classification guidance for salon-stylist relationships, client ownership provisions, product and supply responsibilities, GST/HST obligations, and confidentiality protections.
Independent Contractor Agreement — HVAC (Canada)
Engage an HVAC contractor as an independent contractor under Canadian law. Includes provincial trade certification requirements, ODP refrigerant handling compliance under CEPA 1999, National Building Code and provincial mechanical code compliance, construction lien rights preservation, WSIB/workers’ compensation provisions, workmanship warranty, insurance requirements, GST/HST, and CRA classification guidance.
Independent Contractor Agreement — Influencer Contract (Canada)
Create a Canadian Influencer Contract for social media promotional services. Addresses Competition Act disclosure requirements, Ad Standards Canada compliance, CRA independent contractor classification (RC4110), intellectual property under the Copyright Act, GST/HST obligations, and PIPEDA-compliant confidentiality. Covers content creation, platform specifications, exclusivity, compensation in CAD, retainer provisions, and province-specific governing law. Download as PDF or Word.
Independent Contractor Agreement — Janitorial Services (Canada)
Create a Canadian Independent Contractor Agreement for janitorial and cleaning services. Includes CRA independent contractor classification guidance (RC4110), WHMIS compliance for cleaning chemicals, provincial workers’ compensation requirements, GST/HST invoicing obligations, and PIPEDA-compliant confidentiality. Covers service scope, schedule, compensation in CAD, insurance, and province-specific governing law. Download as PDF or Word.
Independent Contractor Agreement — Nanny / Child Care (Canada)
Engage a child care provider as an independent contractor under Canadian law. Includes CRA classification warning (nannies are typically classified as employees), emergency medical authorization, background check requirements, transportation provisions, and PIPEDA-compliant confidentiality. Designed for providers who operate their own independent child care business.
Independent Contractor Agreement — Personal Training (Canada)
Engage a personal trainer as an independent contractor under Canadian law. Covers CRA classification, professional certifications (CSEP-CPT, NSCA), liability waiver and assumption of risk, cancellation policy, PAR-Q+ health screening requirements, WSIB/WCB exclusion, non-solicitation for gym environments, and GST/HST obligations.
Independent Contractor Agreement — Professional Services (Canada)
Create a Canadian Independent Contractor Agreement for professional services with Statement of Work (SOW). Addresses CRA independent contractor classification (RC4110), intellectual property assignment under the Copyright Act, GST/HST obligations under the Excise Tax Act, and PIPEDA-compliant confidentiality. Covers engagement terms, compensation in CAD, insurance, tax documentation, and province-specific governing law. Download as PDF or Word.
Independent Contractor Agreement — Software Development (Canada)
Engage a software developer as an independent contractor under Canadian law. Covers CRA classification, source code ownership under the Copyright Act, PIPEDA data protection compliance, milestone-based delivery, warranty provisions, and GST/HST obligations. Designed for web, mobile, and enterprise software projects.
Independent Contractor Agreement — Trucking (Canada)
Create a Canadian Independent Contractor Agreement for trucking and freight transportation services. Addresses the Motor Vehicle Transport Act, federal hours-of-service regulations (SOR/2005-313), National Safety Code compliance, CRA independent contractor classification (RC4110), cargo liability, fuel surcharge provisions, and GST/HST obligations. Includes vehicle details, service territory, compensation in CAD, insurance requirements, and province-specific governing law. Download as PDF or Word.
Independent Contractor Agreement — Tutoring (Canada)
Create a Canadian Independent Contractor Agreement for tutoring services. Addresses CRA independent contractor classification (RC4110), GST/HST obligations for tutoring services, PIPEDA-compliant confidentiality for student information, and province-specific governing law. Covers subject, session type, schedule, compensation in CAD, cancellation policy, and fee modification terms. Download as PDF or Word.
Independent Contractor Agreement — Virtual Assistant (Canada)
Create a Canadian Independent Contractor Agreement for virtual assistant services. Addresses CRA independent contractor classification (RC4110), PIPEDA data privacy compliance, intellectual property assignment under the Copyright Act, GST/HST obligations, and data security requirements. Covers services scope, availability, communication methods, compensation in CAD, and province-specific governing law. Download as PDF or Word.
HR Forms
Employee Handbook Acknowledgment (Canada)
Create a professional Canadian employee handbook acknowledgment form. Confirms employee receipt and understanding of workplace policies, including OHSA harassment and violence prevention, AODA accessibility, PIPEDA privacy, anti-discrimination, and progressive discipline. Includes orientation confirmation, statutory obligation references, and province selector for all provinces and territories.
Employee of the Month Nomination Form (Canada)
Create a structured Employee of the Month Nomination Form for Canadian workplaces. Includes nominator and nominee details, nomination category, detailed justification narrative, supporting examples of exceptional performance, and recommendation level. Compliant with CPHR Canada recognition program best practices.
Employee Onboarding Checklist (Canada)
Structured onboarding checklist for new employees in Canada. Covers payroll setup (SIN, TD1 forms), benefits enrollment, workplace orientation, health and safety training, and provincial Employment Standards Act compliance tasks.
Employee Warning Letter (Canada)
Create a professional Canadian employee warning letter for progressive discipline. Covers verbal, first written, second written, and final warnings. References provincial Employment Standards Acts, includes improvement plans with deadlines, prior disciplinary history, employee acknowledgment, and optional witness. Suitable for all provinces and territories.
Employee Warning Notice (Canada)
Issue a formal Employee Warning Notice in Canada as part of progressive discipline. Documents misconduct or performance issues, expected improvements, consequences of non-compliance, and creates the paper trail required under Canadian employment law before termination for cause.
Employee Emergency Contact Form (Canada)
Create a Canadian Employment Contract with integrated emergency contact information. Covers OHS Act compliance, employee emergency contact details, compensation in CAD, probation, termination notice, and provincial employment standards.
Employment Offer Letter (Canada)
Create a professional Canadian employment offer letter compliant with provincial Employment Standards Acts. Covers compensation in CAD, working hours with provincial overtime thresholds (ON: 44h, BC: 40h, AB: 44h), probationary period, vacation entitlements, termination notice, confidentiality, IP assignment under the Copyright Act, and non-solicitation clauses. Province selector for governing law. References ESA (ON), ESA (BC), ESC (AB), PIPEDA, and the Working for Workers Act non-compete ban.
Employment Termination Letter (Canada)
Canadian employment termination letter compliant with provincial Employment Standards Acts (ESA), including notice periods, severance, ROE, and CPP/EI requirements.
Employment Verification Letter (Canada)
Issue an Employment Verification Letter compliant with Canadian privacy law. Confirms employment details with PIPEDA-compliant consent, optional salary and benefits disclosure, and a good-faith accuracy statement. Suitable for mortgage, rental, or immigration applications.
Exit Interview Form (Canada)
Conduct structured exit interviews with departing employees in Canada. Captures reasons for leaving, job satisfaction, management feedback, and improvement suggestions to reduce turnover and comply with provincial employment standards.
Flexible Working Request (Canada)
Submit a formal flexible working request in Canada. Covers reduced hours, compressed workweek, remote work, and schedule changes under provincial Employment Standards Acts and the Canada Labour Code.
Incident Report (Canada)
Create a professional Canadian workplace incident report compliant with the Canada Labour Code Part II, Ontario Occupational Health and Safety Act (OHSA), BC Workers Compensation Act, and Alberta Occupational Health and Safety Act. Covers all incident types including workplace injuries, near misses, property damage, chemical exposure, and equipment malfunction. Includes root cause analysis, corrective action planning, WSIB/WCB reportability determination, CSA-standard PPE documentation, Joint Health and Safety Committee (JHSC) notification, and supervisor certification. Suitable for all provinces and territories. Download as PDF or Word.
Job Application Form (Canada)
Create a Canadian job application form compliant with the Canadian Human Rights Act, provincial human rights codes, and PIPEDA. Covers personal information, education, work experience, skills, language proficiency, certifications, and references without asking prohibited questions.
Leave Application Form (Canada)
Apply for or approve employee leave in Canada with a compliant Leave Application Form. Covers vacation, sick leave, parental leave, compassionate care leave, and other statutory and non-statutory leaves under provincial Employment Standards Acts and the federal Employment Insurance Act.
Mileage Reimbursement Form (Canada)
Create a Canadian mileage reimbursement form using CRA prescribed kilometric rates. Covers trip details, kilometre tracking, tolls, parking, vehicle information, and supervisor approval. Tax-compliant under the Income Tax Act for all provinces and territories.
Performance Review Form (Canada)
Conduct structured employee performance reviews in Canada with a comprehensive Performance Review Form. Documents competency ratings, goal achievement, development plans, and supports performance management under Canadian employment law.
Probation Review Form (Canada)
Document the end-of-probation assessment for new employees in Canada with a Probation Review Form. Records performance during the probationary period, the decision to confirm or release, and supports compliance with provincial Employment Standards Acts.
Reference List (Canada)
Create a professional Canadian reference list for employment, academic, or personal purposes. Includes recommender credentials, applicant qualifications, skills assessment, and professional endorsement. Suitable for job applications, academic admissions, and professional certifications across all provinces.
Return to Work Letter (Canada)
Create a professional Canadian return-to-work letter for employees returning from medical, disability, WSIB/WCB, parental, or other job-protected leave. Includes duty to accommodate provisions, functional abilities restrictions, gradual return schedule, workplace accommodations, WSIB/WCB re-employment obligations, and compliance with the Human Rights Code, ESA, and PIPEDA. Suitable for all provinces and territories.
Termination Letter (Canada)
Create a Canadian employment termination letter compliant with provincial Employment Standards Acts, covering notice periods, final compensation, ROE, severance, and benefits continuation. Suitable for all provinces and territories.
Time Off Request Form (Canada)
Create a professional Canadian time off and leave request form. Covers all ESA statutory leaves (vacation, sick, bereavement, family responsibility, pregnancy, parental, long-term illness, family medical, family caregiver, critical illness, domestic violence) and Canada Labour Code leaves for federal employees. Includes leave balance tracking, work coverage plan, medical documentation, approval workflow, and statutory rights information. Suitable for all provinces and territories.
Workplace Accommodation Request (Canada)
A formal request for workplace accommodation under Canadian human rights legislation, including the Canadian Human Rights Act and provincial human rights codes, covering disability, religious, family status, and other protected grounds.
Workplace Bullying Policy (Canada)
A Canadian Workplace Bullying Policy that defines bullying and harassment, sets out prohibited conduct, establishes a complaint and investigation procedure, and outlines consequences for violations. Complies with provincial occupational health and safety and human rights legislation across Canada.
Workplace Violence Policy (Canada)
A Canadian Workplace Violence Policy that defines workplace violence, establishes prevention measures, sets out a risk assessment process, and creates a reporting and response procedure. Complies with provincial occupational health and safety legislation and the federal Work Place Harassment and Violence Prevention Regulations.
Employment Letters
Appointment Letter (Canada)
Create a formal Canadian appointment letter confirming a new hire's position, start date, salary, benefits, and reporting structure. Compliant with provincial employment standards legislation including the Ontario Employment Standards Act, 2000, BC Employment Standards Act, and Alberta Employment Standards Code.
Disciplinary Hearing Invitation (Canada)
Invite an employee to a formal disciplinary hearing in Canada. Ensures procedural fairness, meets natural justice requirements under the Canada Labour Code, and supports progressive discipline records under provincial Employment Standards Acts.
Garden Leave Letter (Canada)
Issue a garden leave letter to a departing employee in Canada. Keeps the employee on full pay during their notice period while excluding them from the workplace, protecting confidential information and client relationships under Canadian employment law.
Grievance Letter (Canada)
File a formal workplace grievance letter in Canada. Documents employment disputes, harassment, discrimination, or ESA violations under provincial Employment Standards Acts, the Canadian Human Rights Act, and occupational health and safety legislation.
LMIA Support Letter (Canada)
A Labour Market Impact Assessment (LMIA) support letter for Canadian employers seeking to hire temporary foreign workers under Employment and Social Development Canada requirements.
Probation Extension Letter (Canada)
Formally extend an employee's probationary period in Canada. Documents the extension, new end date, performance concerns, and expectations under provincial employment standards.
Recommendation Letter (Canada)
Create a professional Canadian recommendation or reference letter. Covers professional, academic, character, and volunteer references. Includes PIPEDA consent statement, qualified privilege protection, role description, skills, achievements, and personal qualities. Suitable for employment applications, academic admissions, and professional opportunities across all provinces.
College Recommendation Letter (Canada)
Create a professional Canadian college or university recommendation letter. Includes sections for recommender credentials, applicant qualifications, skills assessment, and academic potential. Suitable for applications to Canadian colleges and universities across all provinces.
Scholarship Recommendation Letter (Canada)
Create a professional Canadian scholarship recommendation letter. Covers recommender credentials, student qualifications, scholarship criteria alignment, and academic potential. Suitable for Canadian university and college scholarships, NSERC, SSHRC, and provincial awards.
Redundancy Letter (Canada)
Issue a legally compliant redundancy letter in Canada. Covers ESA minimum notice, severance pay, Record of Employment (ROE), and mass layoff requirements under the Canada Labour Code and provincial Employment Standards Acts.
Resignation Letter (Canada)
Create a professional Canadian resignation letter with proper notice period under provincial Employment Standards Acts. Covers transition assistance, final pay entitlements, vacation pay, ROE request, and return of company property. Suitable for all provinces and territories.
Board Resignation Letter (Canada)
Create a Canadian board resignation letter for directors stepping down from a corporate, nonprofit, or advisory board. Covers effective date, transition planning, confidentiality obligations, and compliance with the Canada Business Corporations Act (R.S.C. 1985, c. C-44, s. 108) and provincial corporate legislation.
Resignation Due to Disciplinary Action (Canada)
Create a Canadian resignation letter in the context of disciplinary action. Covers the employee’s position, effective date, optional grievance statement, and rights reservation under provincial employment standards legislation. Suitable for employees resigning in lieu of termination or disciplinary proceedings across all provinces and territories.
Resignation Letter Retirement (Canada)
Create a professional Canadian retirement resignation letter with proper notice under provincial Employment Standards Acts. Covers transition assistance, final pay entitlements, vacation pay, pension information, ROE request, and gratitude statement. Suitable for all provinces and territories.
Teacher Resignation Letter (Canada)
Create a Canadian teacher resignation letter for educators leaving their teaching position. Covers notice period requirements under provincial employment standards and education legislation, transition planning, curriculum handoff, and student records. Suitable for public school, private school, and school board employment across all provinces and territories.
Resignation Letter Two Weeks Notice (Canada)
Create a professional Canadian two weeks notice resignation letter with proper notice under provincial Employment Standards Acts. Includes transition assistance, final pay entitlements, vacation pay, ROE request, and exit interview option. Suitable for all provinces and territories.
Salary Increment Letter (Canada)
Formally notify a Canadian employee of a salary increase. Documents the new CAD salary, effective date, and reason for the increment under the Employment Standards Act.
Show Cause Letter (Canada)
Issue a formal show cause letter to an employee in Canada. Documents misconduct or performance issues, invites a written response, and builds a progressive discipline record compliant with provincial Employment Standards Acts.
Employment Forms
Expense Claim Form (Canada)
Submit and approve employee expense reimbursement requests in Canada. Documents business expenses in CAD with CRA-compliant categories for T4 and taxable benefit reporting.
Record of Employment — ROE (Canada)
A Canadian Record of Employment (ROE) worksheet based on Service Canada's ROE form (Employment Insurance Act). Used when an employee has an interruption of earnings due to layoff, resignation, dismissal, illness, pregnancy, or other reason. Covers insurable hours, insurable earnings, and reason for issuing.
Group Benefits Enrollment Form (Canada)
Enroll in your employer's group benefits plan in Canada. Covers health and dental coverage, group life insurance, short-term and long-term disability, beneficiary designation, dependant enrollment, and coordination of benefits under provincial Insurance Acts.
Return to Work Plan (Canada)
Create a graduated Return to Work Plan for an injured worker returning after a workplace injury. Covers medical restrictions, modified duties, graduated schedule, and employer obligations under WSIA (ON) s.40-41 and provincial duty-to-accommodate.
WCB Workers' Compensation Claim Form (Alberta)
File a Workers' Compensation Board (WCB) claim for a workplace injury or occupational disease in Alberta. Covers the worker's report under Workers' Compensation Act (AB) s.24, medical treatment details, and authorization for WCB to collect information.
WorkSafeBC Employer Incident Report (British Columbia)
Report a workplace injury or incident to WorkSafeBC in British Columbia. Required under Workers Compensation Act (BC) s.172 within 3 business days of learning of an injury requiring medical attention or lost time.
WSIB Form 7 — Employer's Report of Injury (Ontario)
Complete Ontario's WSIB Form 7 Employer's Report of Injury or Occupational Disease. Required under WSIA s.21 within 3 calendar days of learning of a workplace injury requiring medical attention or lost time.
All Canada templates →