Statutory Declaration of Name Change (UK)

A Statutory Declaration of Name Change in the United Kingdom is a legally binding written instrument.

The Statutory Declarations Act 1835 provides the legal framework for statutory declarations in England and Wales. The Act authorises certain persons — including justices of the peace, commissioners for oaths, and solicitors — to administer oaths and take statutory declarations. A declaration made under the Act is a solemn affirmation of a statement of fact; making a false statutory declaration is a criminal offence under the Perjury Act 1911 (for declarations made under oath) and the Statutory Declarations Act 1835 itself.

Unlike a deed poll — which does not need to be sworn before any official — a statutory declaration carries the additional weight of being a sworn statement made in the presence of a legal professional. This makes it particularly useful for international purposes, where foreign embassies and authorities may require a more formal sworn instrument than an unsworn deed poll.

The declaration sets out the declarant's former name, their new adopted name, and their clear intention never again to use their former name in any of their personal affairs. It may also set out any relevant background — for example, a marriage where the parties wish to use a new combined name, or a personal decision to use a different name by which they have been known socially. Once made and witnessed, the statutory declaration can be used to update official records, bank accounts, government documents, and professional qualifications.

The legal framework governing the Statutory Declaration of Name Change (UK) in United Kingdom draws on several key statutes and regulatory bodies. Under UK law, the UK GDPR and Data Protection Act 2018 apply to personal data processed under this agreement. The Consumer Rights Act 2015, enforced by the Competition and Markets Authority (CMA), protects consumer rights. Section 43 of the Companies Act 2006 governs company names. The Employment Tribunal adjudicates employment disputes under the Employment Rights Act 1996. The High Court of Justice and County Court have jurisdiction for civil matters under the Senior Courts Act 1981. Parties executing a Statutory Declaration of Name Change (UK) in United Kingdom should confirm the document reflects current law, including any amendments enacted since the original drafting date. The Freedom of Information Act 2000 sets the foundational requirements.

A Statutory Declaration of Name Change is appropriate in several situations in England and Wales.

Personal name change: any adult who wishes to formally change their name — whether for personal, cultural, religious, or gender identity reasons — can use a statutory declaration. The declaration records the old name, the new name, and the intention to be known exclusively by the new name.

International purposes: for individuals who need to evidence their name change to foreign authorities — embassies, overseas banks, foreign governments, or international organisations — a statutory declaration is often more readily accepted than a deed poll, particularly when apostilled (certified for international use through the FCDO).

Post-marriage name combination: where two people marry and both wish to adopt a new combined surname (neither of their birth names), a statutory declaration is the appropriate method, as a marriage certificate only evidences the change to one spouse's surname in specific circumstances.

Gender identity: individuals changing their name as part of a gender transition routinely use statutory declarations (or deed polls) to update all official records. A statutory declaration may be used alongside a gender recognition certificate where applicable.

Reverting to a former name following divorce: while reverting to a maiden name after divorce can be done informally with a decree absolute, a statutory declaration provides a more formal and widely acceptable document, particularly for international use.

Correcting administrative records: where an individual has been using a name that differs from their official records (for example, using a middle name as their first name) and wishes to formally regularise this, a statutory declaration provides the evidence needed to align all official records.

Parties in United Kingdom should prepare a Statutory Declaration of Name Change (UK) proactively rather than waiting for a dispute to arise. Courts interpret agreements based on the written terms rather than oral representations. Under UK law, the UK GDPR and Data Protection Act 2018 apply to personal data processed under this agreement. The Consumer Rights Act 2015, enforced by the Competition and Markets Authority (CMA), protects consumer rights. Section 43 of the Companies Act 2006 governs company names. The Employment Tribunal adjudicates employment disputes under the Employment Rights Act 1996. The High Court of Justice and County Court have jurisdiction for civil matters under the Senior Courts Act 1981. Where the transaction involves regulated activities, prior approval from the relevant authority may be required before execution.

A valid Statutory Declaration of Name Change under the Statutory Declarations Act 1835 must include the following key elements.

Declarant's identity: the full legal name of the person making the declaration — both the former name being abandoned and any other names by which they are known. Include date of birth and current address.

Former name: the full name being abandoned — exactly as it appears on official documents (passport, birth certificate, driving licence).

New adopted name: the full new name being adopted — exactly as it will appear on all future official documents.

Declaration of intention: clear language stating that the declarant has renounced and abandoned the use of their former name and adopted the new name for all purposes, and that they will use only the new name in all public and private dealings.

Request to be addressed by new name: a request to all persons, institutions, and authorities to address the declarant exclusively by their new name.

Declaration formula: the statutory formula required by the Statutory Declarations Act 1835 — 'I do solemnly and sincerely declare that...' followed by the content of the declaration, ending with 'And I make this solemn declaration conscientiously believing the same to be true and by virtue of the Statutory Declarations Act 1835.'

Witness attestation: the signature, name, and professional details of the solicitor or commissioner for oaths who administered the declaration, including the date and place where the declaration was made.

Declarant's signature: the declarant must sign the declaration in the presence of the authorised person. The declaration must NOT be signed in advance.

Additional compliance elements for a Statutory Declaration of Name Change (UK) used in United Kingdom include: Under UK law, the UK GDPR and Data Protection Act 2018 apply to personal data processed under this agreement. The Consumer Rights Act 2015, enforced by the Competition and Markets Authority (CMA), protects consumer rights. Section 43 of the Companies Act 2006 governs company names. The Employment Tribunal adjudicates employment disputes under the Employment Rights Act 1996. The High Court of Justice and County Court have jurisdiction for civil matters under the Senior Courts Act 1981. Forms-legal.com provides this template as a starting point for United Kingdom-compliant documentation.