A professionally drafted Commercial Cleaning Contract for Australian businesses and cleaning companies. Covers detailed scope of commercial cleaning services, service frequency and scheduling, cleaning supplies arrangements, fees and GST treatment, tax invoice requirements under the GST Act 1999 (Cth), Work Health and Safety (WHS) compliance obligations, Safety Data Sheet requirements, public liability and workers' compensation insurance, key and access card management, damage reporting, limitation of liability, and termination rights. Suitable for office buildings, retail premises, medical and dental practices, schools, warehouses, strata buildings, and all other commercial cleaning engagements across Australia.
What Is a Commercial Cleaning Contract (Australia)?
A Commercial Cleaning Contract is a written agreement between a professional cleaning business or sole trader and a commercial client — such as an office building manager, retailer, healthcare provider, school, or strata manager — that sets out the terms under which commercial cleaning services will be provided. Unlike a residential cleaning arrangement, commercial cleaning involves larger premises, stricter safety requirements, greater liability exposure, more complex access arrangements, and often ongoing service relationships with invoicing and GST obligations.
The legal framework governing commercial cleaning in Australia includes the Australian Consumer Law (ACL) (Schedule 2 of the Competition and Consumer Act 2010 (Cth)), which implies mandatory consumer guarantees into all contracts for services supplied to consumers and small businesses; the A New Tax System (Goods and Services Tax) Act 1999 (Cth), which governs the GST treatment of cleaning services and the tax invoice requirements for GST-registered suppliers; and the Work Health and Safety (WHS) legislation applicable in each state and territory, which imposes duties on cleaning businesses as persons conducting a business or undertaking (PCBUs) to ensure the health and safety of their workers and others at the premises where cleaning is performed.
Most states and territories have adopted the Model Work Health and Safety Act, which imposes primary duties of care requiring PCBUs to eliminate or minimise risks so far as is reasonably practicable. For commercial cleaning, this includes conducting risk assessments before commencing work at a new site, providing appropriate personal protective equipment, maintaining Safety Data Sheets (SDS) for all hazardous chemicals used, and ensuring cleaners are trained in safe manual handling and chemical use. Victoria operates under its own Occupational Health and Safety Act 2004 (VIC), which imposes similar obligations.
The Cleaning Services Award 2020, made under the Fair Work Act 2009 (Cth), sets minimum pay rates, loadings, and conditions for employees in the cleaning industry. While the Award applies to the employment relationship between the cleaning business and its workers — not to the contract with the client — compliance with Award rates affects the cleaning business's cost structure and pricing.
When Do You Need a Commercial Cleaning Contract (Australia)?
A Commercial Cleaning Contract should be used for any ongoing or substantial commercial cleaning engagement in Australia. One-off domestic or light cleaning engagements may be covered by a simpler cleaning services contract, but commercial cleaning of business premises requires a more comprehensive agreement that addresses WHS compliance, insurance, key management, and GST.
You need a Commercial Cleaning Contract when: a business engages a cleaning company to perform regular cleaning of its offices, retail outlets, warehouses, factories, medical practices, or educational facilities; a body corporate or strata manager engages a cleaning provider for common area cleaning in an apartment building or commercial complex; a facility manager is responsible for maintaining multiple premises and enters into a single contract covering several sites; a cleaning business is tendering for commercial work and needs a standard form contract to provide to prospective clients; or a commercial landlord includes cleaning obligations in a lease and wants those obligations performed under a separate, detailed cleaning contract.
The contract protects both parties: the client gets a clearly defined scope that prevents billing disputes; the cleaning company gets clear terms for access, payment, and insurance requirements that protect it from liability for pre-existing damage and scope creep. A written contract also enables the client to verify the cleaning company's WHS compliance and insurance before granting access to potentially sensitive premises.
For medical and healthcare premises, defence facilities, childcare centres, and other sensitive environments, a commercial cleaning contract should also address background check requirements for cleaning staff, infection control protocols, and any sector-specific regulatory requirements.
What to Include in Your Commercial Cleaning Contract (Australia)
A comprehensive Australian Commercial Cleaning Contract should address the following key elements.
Detailed scope of services — List every task included in each service visit with specificity: rooms, surfaces, fixtures, and methods. Include a clear exclusions list to prevent disputes about what is and is not included. Specify whether periodic deep cleaning tasks (carpet shampooing, facade washing, high-level dusting) are included or priced separately.
Service frequency and timing — State the exact frequency of services and the preferred time window. Afterhours cleaning is common in commercial premises; the contract should specify access arrangements and obligations when cleaning is performed outside business hours.
Cleaning supplies and equipment — Specify who provides cleaning chemicals, equipment, mops, and consumables. If the client provides supplies, specify the storage location, restocking process, and responsibility for safe storage in accordance with WHS requirements.
Fees, GST, and payment — State the fee per visit or per month, the GST treatment, the invoicing schedule, and the payment terms. Commercial cleaning contracts typically invoice monthly in arrears. Include a late payment interest provision and a right to suspend services for persistent non-payment.
WHS compliance — Include provisions requiring the cleaning provider to comply with WHS legislation, maintain SDS for all chemicals, provide PPE, and conduct site risk assessments. Specify the client's obligation to provide a safe working environment and notify the cleaner of known hazards.
Insurance requirements — Require the cleaning provider to maintain public liability insurance at a specified minimum level (typically $10 million or $20 million) and workers' compensation insurance, and to produce current certificates of currency on request.
Key and access management — Document exactly what access credentials are provided, the security obligations attached to those credentials, and the return obligations on termination. This is a significant risk management issue for both parties.
Damage reporting — Specify the cleaning provider's obligation to report damage to the client's property as soon as practicable after it occurs. Include a process for assessing and allocating responsibility for damage.
Privacy — Address the cleaning provider's confidentiality obligations with respect to information observed or accessed in the course of cleaning the client's premises, including client documents, personnel matters, and personal information.
Term and termination — Specify the initial term, the notice period for termination for convenience, and the grounds for immediate termination, including loss of insurance or WHS non-compliance.
Frequently Asked Questions
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Workplace Health and Safety Policy (Australia)
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