Service Contract Cleaning Service
This Cleaning Services Agreement (the "Agreement") is entered into on [Effective Date] (the "Effective Date") by and between
, an individual having their usual place of living at [Address], [City], [State] [ZIP Code](hereinafter referred to as the "Client"), and
, an individual having their usual place of living at [Address], [City], [State] [ZIP Code](hereinafter referred to as the "Service Provider"), collectively referred to as the "Parties" and individually as a "Party".
WHEREAS the Client desires to engage a competent contractor for the cleaning services;
WHEREAS the Service Provider possesses the necessary qualifications and experience for providing cleaning services;
NOW, THEREFORE, in consideration of the mutual promises and obligations set forth herein and other good and valuable consideration, the Parties have agreed as follows:
SUBJECT OF THE AGREEMENT. The Service Provider shall perform cleaning services at the property described as [Property description], located at [Address], [City], [State] [ZIP Code] (the "Property"), and the Client shall pay for such services. SCOPE OF THE SERVICES. The Service Provider shall perform the foll [Client's name], [Who Client], ng services (the "Services"): The Service Provider shall ensure a clean and organized service area during the cleaning process, minimize safety hazards and environmental impact, and handle the removal and disposal of any debris produced as a result of the Services. The Client agrees to provide access to the Property on the scheduled dates.
The Service Provider shall ensure a clean and organized service area during the cleaning process, minimize safety hazards and environmental impact, and handle the removal and disposal of any debris produced as a result of the Services.
The Client agrees to provide access to the Property on the scheduled dates.
SCHEDULE. The Service Provider agrees to perform the Services according to the fixed schedule (the "Schedule"): [Due Date] The Parties acknowledge that the Schedule may be updated from time to time by mutual written agreement of the Parties.
Either Party may cancel or reschedule a cleaning appointment by providing notice at least [Termination date] days in advance.
EQUIPMENT. The Client shall furnish the Service Provider with all necessary equipment, tools, and materials required for performing the Services. The Service Provider is liable for the safety and storage of the equipment and materials.
ENGAGEMENT OF SUBCONTRACTORS. The Service Provider has the right to subcontract the Services or part of the Services to third parties upon prior written approval from the Client. The Service Provider bears responsibility for ensuring the overall safety, quality, and completion of the Services.
PAYMENT TERMS AND PROCEDURE. The Client agrees to pay the Service Provider a fixed amount of [Compensation](the "Compensation") for the Services provided under this Agreement. The Compensation must be paid in fu [Number of days] on or before (the "Due Date").
Any Services rendered by the Service Provider beyond the Schedule shall be considered overtime and compensated by the Client at a rate of [Overtime rate] per hour.
Cancellation fee. If the Client fails to adhere to the cancellation and rescheduling notice terms specified herein, the Client shall pay a cancellation fee of [Cancellation fee].
Late payment. If the Client does not make any payment by the Due Date, the Service Provider shall have the right to charge interest on the overdue amount of [Late fee percentage]% per day.
All payments will be made on or before the Due Date by cash.
RELATIONSHIP BETWEEN THE PARTIES. The Parties agree that their relationship under this Agreement is that of independent parties. Nothing in this Agreement shall be construed as creating an employment relationship, joint venture, partnership, agency, or any other type of formal business association between the Parties.
TERM AND TERMINATION. This Agreement shall commence on the Effective Date and shall continue until [Termination date] unless terminated earlier under the terms of this Agreement.
Either Party may terminate this Agreement without cause by providing [Termination notice in days] days prior written notice to the other Party. In addition, if one of the Parties becomes insolvent or files for bankruptcy, the other Party may terminate this Agreement immediately by providing written notice to the other Party.
Upon termination of this Agreement, the Client shall pay the Service Provider for all Services satisfactorily completed by the Service Provider through the date of termination.
CONFIDENTIALITY. The Parties agree to keep all information, including but not limited to sensitive information, disclosed during this Agreement confidential and not to share such information with any third party unless required by law. The Parties agree not to use the confidential information for any purpose other than necessary to fulfill their obligations under this Agreement. This confidentiality clause shall remain in effect after the termination or expiration of this Agreement.
LIABILITY. The Service Provider shall indemnify and hold harmless the Client against all actions, claims, proceedings, liabilities, costs, expenses, and losses, including but not limited to direct, indirect, and consequential loss of profit incurred by the Client in relation to execution or breach of the Agreement by the Service Provider. If the Service Provider's actions or negligence result in fines, penalties, or financial liabilities for the Client, the Service Provider shall be solely responsible for compensating such fines and penalties. [Number of days] The Client shall be liable for damages to the Service Provider caused by the negligence or willful misconduct of the Client or the Client's associated persons. Damages shall be limited to actual and proven damages incurred by the Service Provider.
WARRANTIES. Each Party represents and warrants that they possess the full right, power, and authority to enter into and perform this Agreement, duly authorizing its execution through all necessary actions.
The Service Provider guarantees the quality and timely completion of the Services rendered under this Agreement. If any quality defect is found in the Services within a reasonable time after completion of the Services, the Client shall provide the Service Provider with the respective notice. The Service Provider shall eliminate such defect(s) at no additional cost to the Client within reasonable time, but not later than [Client's email] days from the date of receipt of the Client's notice (the "Cure Period"). Unless waived by the Client, the failure of the Service Provider to cure such defect(s) within the Cure Period shall result in automatic termination of this Agreement.
NOTICE. Any notice or communication required to be given under this Agreement shall be deemed duly given if delivered personally or sent by registered mail, return receipt requested to the address specified in the opening paragraph or to such other address as one Party may have furnished to the other Party in writing or to emails set forth below:
If to the Client: [Service Provider's email];
If to the Service Provider: [Client's details].
Either Party may change its registered mail or email address for receipt of notices by giving written notice to the other Party.
GOVERNING LAW AND DISPUTE RESOLUTION. This Agreement shall be governed by and interpreted under the laws of the State of [Servicer Provider's details] [Governing law], and any disputes resulting from or related to this Agreement shall be exclusively resolved by the courts of [Jurisdiction] the State of [State]. [List Services] [Often Should Services Be] [Who Responsible Providing All] [Payment Option Choose] [Payment Method]
SEVERABILITY. The invalidity or unenforceability of any provision of this Agreement shall not affect the validity or enforceability of any other provision of this Agreement.
ASSIGNMENT. Neither Party may assign or transfer this Agreement without the prior written consent of the non-assigning Party, which approval shall not be unreasonably withheld.
ENTIRE AGREEMENT. This Agreement constitutes the entire understanding between the Parties and supersedes any prior oral or written agreements.
WAIVER. The failure of any Party to enforce a particular provision of this Agreement shall not constitute a waiver of their right to enforce that provision in the future.
AMENDMENTS. This Agreement may be amended or modified only by a written agreement signed by both Parties. Any modifications to this Agreement shall be binding only if they are in writing and signed by both Parties.
BINDING EFFECT. This Agreement shall be binding upon the Parties and their respective successors and assigns.
THE CLIENT [Client's name], [Who Client] Address: [Address], [City], [State] [ZIP Code], USA Email: [Client's email] ______________________ (Place for signature) THE SERVICE PROVIDER [Service Provider's name], [Who Service Provider] Address: [Address], [City], [State] [ZIP Code], USA Email: [Service Provider's email] ______________________ (Place for signature)
Party 1
________________
Signature
Date: ________________
Party 2
________________
Signature
Date: ________________
What Is a Service Contract Cleaning Service?
A Service Contract Cleaning Service in the United States sets out the rights, duties and consideration binding the parties to it.
Cleaning service contracts are governed by state contract law and, for commercial engagements, may also implicate federal and state labor regulations. The distinction between hiring an independent cleaning contractor versus an employee is significant under IRS guidelines and the Fair Labor Standards Act (FLSA). Independent cleaners control their own methods, supply their own equipment, and set their own schedules, while employees are subject to the client's direction. Misclassification can result in liability for unpaid employment taxes, workers' compensation premiums, and FLSA overtime obligations.
For commercial cleaning contracts, OSHA regulations (29 CFR 1910) require that cleaning chemicals and procedures meet workplace safety standards. The cleaning provider must maintain Material Safety Data Sheets (MSDS) for all products used and comply with the Hazard Communication Standard. Additionally, most states require commercial cleaning companies to carry commercial general liability insurance and, in some jurisdictions, a janitorial services bond to protect against employee theft or property damage.
When Do You Need a Service Contract Cleaning Service?
When a homeowner hires a recurring cleaning service for weekly, bi-weekly, or monthly residential cleaning. A written contract prevents disputes about which rooms and surfaces are included, what cleaning products are used, and how access to the home is managed when the owner is not present.
When a commercial property owner or office manager contracts with a janitorial company for ongoing maintenance of an office building, retail space, medical facility, or industrial site. Commercial engagements typically require higher insurance thresholds and compliance with industry-specific sanitation standards.
When a property management company needs standardized cleaning services for tenant turnover in apartment buildings or rental properties, including move-in/move-out deep cleaning with documented condition reports.
When a business requires specialized cleaning services such as post-construction cleanup, biohazard remediation, carpet and upholstery cleaning, or window washing -- tasks that carry higher liability and may require specialized insurance coverage.
When a landlord prepares a rental unit between tenants and needs documented cleaning services that can be referenced against the security deposit accounting if deductions are taken for cleaning costs.
Failure to have a written contract leaves both parties vulnerable. The client has no documented standard to enforce if the quality drops, and the cleaner has no protection against scope creep or non-payment claims.
What to Include in Your Service Contract Cleaning Service
The scope of work must detail every task included in the service. Rather than stating "clean the house," the contract should specify: vacuuming all carpeted areas, mopping hard floors, dusting surfaces and fixtures, sanitizing bathrooms (toilets, sinks, showers, mirrors), cleaning kitchen countertops and appliances, emptying trash bins, and any additional tasks like interior window cleaning or laundry. Tasks explicitly excluded should also be listed.
The cleaning schedule establishes the frequency (weekly, bi-weekly, monthly) and the day and time window for service. For commercial contracts, this includes whether cleaning occurs during or after business hours and how holiday schedules are handled.
Access and security provisions address how the cleaner enters the property -- key, lockbox code, alarm codes, smart lock access -- and the protocols for securing the property upon departure. These provisions should include a confidentiality clause regarding security codes and a key return procedure upon contract termination.
Cleaning products and equipment specifications state whether the cleaning company supplies all products and equipment or uses the client's preferred supplies. For clients with sensitivities or environmental preferences, the contract should specify green cleaning products, hypoallergenic supplies, or specific brand requirements.
Insurance requirements should mandate that the cleaning company carry commercial general liability insurance (minimum $1 million per occurrence is standard), workers' compensation coverage for their employees, and a surety bond covering employee dishonesty or theft.
Damage and breakage liability provisions establish the process for reporting and compensating property damage caused during cleaning. The contract should specify a notification timeframe, documentation requirements, and whether the cleaning company's insurance or a direct payment covers repairs.
Payment terms should state the per-visit or monthly rate, payment due date, accepted methods, and late payment penalties. For recurring services, the contract should address rate increases (typically with 30 days' notice) and billing for additional or special cleaning requests.
Cancellation and rescheduling policies should define the notice required for cancelling a scheduled visit (24-48 hours is standard), any cancellation fees, and the process for rescheduling due to weather, illness, or holidays.
Quality assurance provisions may include a satisfaction guarantee period, a process for addressing complaints, and the right to re-clean at no additional charge if standards are not met.
Sources & Citations
Statutory citations link to official government sources.
- 29 CFR 1910US – eCFR
- Fair Labor Standards ActUS – Cornell LII
- FLSAUS – Cornell LII
Cite this page
Reference this free template in an article, syllabus, or research note:
Forms Legal. (2026). Service Contract Cleaning Service (United States) [Legal document template]. Forms Legal. https://forms-legal.com/usa/business/services/service-contract-cleaning-service
"Service Contract Cleaning Service (United States)." Forms Legal, 2026, https://forms-legal.com/usa/business/services/service-contract-cleaning-service.
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howpublished = {\url{https://forms-legal.com/usa/business/services/service-contract-cleaning-service}},
note = {Free legal document template. Based on Uniform Commercial Code (UCC)}
}Also available for these jurisdictions:
Frequently Asked Questions
A Service Contract Cleaning Service is legally binding in the United States once the parties capable of contracting sign it with the intent to be bound under Uniform Commercial Code (UCC). American contract law, drawn from the Restatement (Second) of Contracts and each state's common law, recognizes a Service Contract Cleaning Service as enforceable when it shows offer, acceptance, consideration, and reasonably definite terms. Courts in the state whose law governs the agreement will hold the parties to its written terms unless a party proves fraud, duress, mistake, unconscionability, or that the subject matter is illegal. A signed Service Contract Cleaning Service carries more evidentiary weight than an oral understanding because the writing fixes what each party promised and reduces later disputes over who agreed to what. To strengthen enforceability, the parties should each keep an original signed copy, date their signatures, and complete every blank rather than leaving terms open to interpretation by a judge.
A Service Contract Cleaning Service in the United States must satisfy the core elements of a valid contract: mutual assent shown by offer and acceptance, consideration exchanged between the parties, the legal capacity of each signer, and a lawful purpose. The relevant framework is Uniform Commercial Code (UCC) governs how the document is interpreted and enforced. The writing should clearly identify each party by full legal name, describe the rights and obligations of each side, and state the effective date and any term or expiration. Where one party is a business entity, the person signing should hold authority to bind that entity, such as an officer, manager, or member. Specific states may add formalities for certain agreements, so the parties should confirm local rules before signing. A Service Contract Cleaning Service that omits a material term, leaves the price or duration blank, or fails to identify the parties accurately risks being found too uncertain for a court to enforce.
A Service Contract Cleaning Service does not require notarization or witnesses to be enforceable in most US states, because a commercial contract takes effect when the parties sign it with the intent to be bound. American contract law makes the agreement valid based on offer, acceptance, and consideration rather than on any formal execution ceremony. Notarization is optional but can add evidentiary weight to a Service Contract Cleaning Service by making it harder for a signer to deny the signature later, which is useful for high-value or long-term agreements. Certain contracts within the Statute of Frauds, including those that cannot be performed within one year or that involve the sale of goods of $500 or more under Uniform Commercial Code Section 2-201, must at least be in writing and signed by the party to be charged. For a typical Service Contract Cleaning Service, signatures from both parties, with each keeping a dated original, are sufficient to make the agreement binding and provable.
A Service Contract Cleaning Service can be terminated according to the termination clause it contains, by mutual agreement of the parties, or when one party's material breach excuses the other from further performance. A well-drafted Service Contract Cleaning Service states how either side may end the relationship, for example on written notice of a defined number of days, on completion of the work, or for cause after a chance to cure. Where the contract is silent, US courts may imply a reasonable notice period for ongoing arrangements, but relying on an implied term invites dispute. Termination does not erase obligations that have already accrued, so amounts owed for work performed before termination usually remain payable. Including clear termination, notice, and survival provisions in a Service Contract Cleaning Service that cover confidentiality, payment, and dispute resolution after the contract ends gives both parties certainty about how and when the relationship can be wound down.
A Service Contract Cleaning Service can be amended after signing when all parties agree to the change and record it in writing. Under general US contract principles, an amendment is itself a contract, so it needs the same mutual assent and, in many states, fresh consideration or a signed written modification to be enforceable. The cleanest method is a dated amendment or addendum that identifies the original Service Contract Cleaning Service, states exactly which sections change, and is signed by everyone who signed the original. Striking through or handwriting edits on the signed original invites disputes about who approved the change and when, so a separate written amendment is the preferred approach. Where the agreement contains a 'no oral modification' clause, only a signed writing will alter the terms, and informal promises to change the deal will not bind the parties. Keeping each amendment attached to the original Service Contract Cleaning Service preserves a complete record of the parties' final agreement.
A Service Contract Cleaning Service does not require a lawyer in most routine situations, and many individuals and small businesses prepare one using a clear written template that covers the standard terms. American law does not condition the validity of a Service Contract Cleaning Service on attorney involvement; what matters is that the parties understand the terms and sign voluntarily. Legal review becomes worthwhile when the amounts at stake are large, the relationship is complex, the parties are in different states, or the agreement involves unusual conditions, tax consequences, or rights that are difficult to reverse. An attorney can confirm the document complies with the governing state's law and tailor clauses such as indemnification, dispute resolution, and termination. For straightforward matters, a carefully completed Service Contract Cleaning Service from forms-legal.com gives the parties a solid written record; consulting a licensed attorney remains the safer path whenever the consequences of a mistake would be costly or hard to undo.
This template is provided for informational purposes only and does not constitute legal advice. Laws vary by jurisdiction and change over time. Consult a qualified attorney for advice specific to your situation.Full disclaimer
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