A Canadian Non-Renewal Lease Termination Notice is a formal written document used by either a landlord or a tenant to communicate their intention not to renew a residential lease agreement when the current fixed term expires. In Canada, residential tenancy law is governed provincially, and each province has distinct rules about whether a lease automatically renews, what notice periods are required, and under what circumstances a landlord may decline to renew a tenancy.

In Ontario, the Residential Tenancies Act, 2006 (S.O. 2006, c. 17) provides strong tenant protections regarding lease renewal. When a fixed-term lease expires, it automatically converts to a month-to-month tenancy on the same terms and at the same rent (s. 38). A landlord cannot simply decline to renew and require the tenant to vacate. Instead, the landlord must have specific grounds for termination as set out in the RTA, such as personal use by the landlord or a family member (s. 48), major renovations requiring vacant possession (s. 50), demolition or conversion (s. 50), or an agreement between both parties (Form N11). A tenant, however, can freely choose not to renew by providing 60 days written notice using Form N9.

In British Columbia, the Residential Tenancy Act (R.S.B.C. 2002, c. 78) similarly provides that a tenancy continues on a month-to-month basis after the fixed term expires, unless the tenant gives proper notice. Landlords in BC have limited grounds for ending a tenancy at the end of a fixed term and cannot simply issue a non-renewal notice without cause. The Residential Tenancy Branch provides mediation and dispute resolution services.

In Alberta, the Residential Tenancies Act (S.A. 2004, c. R-17.1) takes a different approach. A fixed-term tenancy automatically ends on the stated date, and neither party is required to give notice for the tenancy to end at the expiry of the term, unless the lease specifically requires it. However, if the tenant continues to occupy the premises after the term expires and the landlord accepts rent, a periodic tenancy is created. Proper notice is still advisable to avoid misunderstandings.

In Quebec, the Civil Code governs lease renewals, and leases are automatically renewed for the same period unless the tenant or landlord gives notice of non-renewal within the prescribed timeframe: between three and six months before the end of the lease for leases of more than six months, and between one and two months for shorter leases. The Tribunal administratif du logement handles disputes.

This document serves as a formal notification that provides a written record of the non-renewal decision, protects both parties legally, and ensures compliance with the applicable provincial legislation regarding notice periods and termination procedures.

When a tenant has decided not to continue the tenancy beyond the current fixed-term lease period. This is the most common use of a non-renewal notice in Canada, as tenants in most provinces must provide written notice of their intention not to continue the tenancy. In Ontario, tenants use Form N9 (Tenant's Notice to End the Tenancy), which requires 60 days notice, effective on the last day of a rental period (RTA s. 44).

When a landlord wishes to communicate that they will not be offering a new lease upon expiration of the current term, subject to provincial restrictions. In Ontario and BC, landlords cannot simply choose not to renew a residential lease; they must have specific grounds. However, in Alberta and some Atlantic provinces, landlords may have more flexibility in declining to renew certain types of tenancies, provided proper notice is given.

When the parties wish to confirm in writing that the tenancy will end on a specific date, avoiding any ambiguity about whether the lease will convert to a month-to-month tenancy. This is particularly important in provinces like Ontario and BC where automatic conversion to month-to-month is the default.

When a tenant is relocating for employment, education, or personal reasons and wants to formally notify the landlord that they will be vacating the premises at the end of the lease term. A written non-renewal notice creates a clear record of the tenant's intention, which is important for deposit return purposes.

When a landlord has legitimate grounds to end the tenancy at the end of the fixed term, such as the landlord's own use (Ontario RTA s. 48), a purchaser's own use (Ontario RTA s. 49), major renovations (Ontario RTA s. 50), or demolition (Ontario RTA s. 50). In these cases, the landlord must use the appropriate provincial form and provide the required notice period.

When there are outstanding obligations such as unpaid rent, utility arrears, or property damage that need to be addressed before the tenancy ends, and both parties want to document their agreement on how these issues will be resolved.

Identification of Parties and Property -- The notice must clearly identify both the landlord and tenant by full legal name, include the complete address of the rental unit with unit number, and reference the original lease agreement and its execution date. In Ontario, landlords must provide an address for service where legal documents can be delivered (RTA s. 12).

Lease Expiration Date -- The specific date on which the current fixed-term lease expires. This is critical because it determines when the tenancy will end and when provincial automatic renewal or conversion provisions would take effect if no notice were given.

Notice Period -- The number of days of notice being provided, which must meet or exceed the provincial statutory minimum. Ontario requires 60 days for monthly tenancies (RTA s. 44). BC requires one full rental period. Alberta varies by tenancy type. Quebec requires one to six months depending on lease duration. The notice must specify the effective date and must be given on or before the required deadline.

Security Deposit and Last Month's Rent Deposit -- How the deposit will be returned upon termination. Ontario permits only a last month's rent deposit with annual interest (RTA s. 105-106). BC requires return within 15 days (RTA s. 38). Alberta requires return within 10 days. Quebec prohibits deposits. The notice should reference the applicable deposit rules and any agreed-upon deductions.

Move-Out Inspection and Property Condition -- Requirements for the tenant to vacate the premises in clean condition, return all keys and access devices, and participate in a move-out inspection. BC requires landlords to conduct a condition inspection (RTA s. 35-36). The notice should reference the tenant's obligation to remove all personal possessions and restore the premises to the original condition, reasonable wear and tear excepted.

Outstanding Obligations -- Any unpaid rent, utility arrears, or other financial obligations that must be settled before the tenancy ends, including the timeline for payment and consequences of non-payment.

Governing Province -- The specific province or territory whose residential tenancy legislation applies, which determines the mandatory notice periods, deposit rules, automatic renewal provisions, and dispute resolution procedures.